March 25, 2020
Updated on March 25, 2020
USA Swimming has issued an execption to some of the AED/Lifeguarding/STSC/In-Water Skills Test for coaches in the midst of the COVID-19 pandemic. Please see the update here.
Fellow Members of Michigan Swimming,
I write today to remind everyone of the requirements to remain as a member of Michigan Swimming, Inc. in good standing and the consequences for failing to do so. This communication shall serve as the official position of Michigan Swimming, Inc. and its Board of Directors on this matter.
As stated in Article 2, Subsection 1 of the Michigan Swimming, Inc. Corporate Bylaws (“the Bylaws”), “a Member’s status is subject to the Member’s continued satisfaction for criteria and compliance with the Member’s responsibilities under these Bylaws, the USA Swimming Corporate Bylaws, the rules, regulations, policies, procedures, and code of conduct of MISI and USA Swimming.” Failure to maintain the required compliance as outlined in any and all of the aforementioned documents will place a member immediately in bad standing with Michigan Swimming, Inc., preventing the member from enjoying rights and privileges only afforded to members in good standing.
In recent weeks, I have been made aware of an uptick in instances where members have been out of compliance with the requirements for membership in Michigan Swimming, Inc., particularly with respect to the education and training requirements set forth by USA Swimming and Michigan Swimming, Inc.
As a reminder, the following are the current education and training requirements for each membership category:
- Current, Non-Expired Athlete Protection Training (requires renewal annually)
- Current, Non-Expired Level 2 Criminal Background Check (requires renewal every two years)
- Current, Non-Expired Concussion Training
Certificate [only CDC or NFHSA trainings are accepted] (requires
renewal every three years)
- Please note that this requirement will not show as “expired” on the USA Swimming website or in the DECKPASS mobile app. The date displayed is the date of your training. You are responsible for making sure this date is within the last three years.
- Foundations of Coaching 101 (one-time, required before any engaging in any coaching activities)
- Foundations of Coaching 201 (one-time, before beginning second registration year of coaching)
- Rules & Regulations for Coaches (one-time, before beginning second registration year of coaching)
- Current, Non-Expired Safety Training for
Swim Coaches Certification (requires renewal every two
- There are various ways to fulfill this requirement. For more information, please see the Coach Membership Checklist on the USA Swimming website.
- Current, Non-Expired CPR/AED Certification (requires renewal every two years)
- Current, Non-Expired USADA Coach’s Advantage Tutorial (requires renewal annually)
- Continued compliance with technical training requirements as set forth by the USA Swimming National Officials’ Committee and Michigan Swimming, Inc. Officials’ Constituent Council. Please inquire with the Michigan Swimming, Inc. Officials’ Coordinator for additional information.
Athletes: 18 Years of Age and Older
- Current, Non-Expired Athlete Protection Training (requires renewal annually)
All requirements, certifications, and trainings must be kept current at all times. There are absolutely no grace periods. Upon expiration of a requirement, certification, or training, a member is immediately considered in bad standing and forfeits all rights and privileges afforded to members in good standing. The above requirements are not considered part of an “onboarding process”; all of the applicable requirements must be completed before a member is considered in good standing and may engage in any Michigan Swimming, Inc.- or USA Swimming-sponsored or sanctioned activity. Members must bring all requirements, certifications, and trainings current before being reinstated as a member in good standing. Please be conscious of the delay in processing time between requirement completion and upload into the SWIMS database; Michigan Swimming, Inc. cannot do anything to expedite this.
Members can always check the status of their membership requirements on the USA Swimming website or through the DECKPASS mobile app.
Further, Article 2, Subsection 2 of the Bylaws states, “a Group Member or Individual Member, as defined in USA Swimming Corporate Bylaws, may be held responsible for infractions of the policies, procedures, rules, regulations or codes of conduct or ethics adopted by USA Swimming or MISI, including its responsibilities as set forth in these bylaws.”
Members must be in good standing to be on any pool deck where Michigan Swimming, Inc.- or USA Swimming-sponsored or sanctioned activities are taking place. This includes, but is not limited to, sanctioned competitions, club practices, or club travel. Clubs that permit anyone except members in good standing to engage in the aforementioned activities immediately forfeit any and all insurance coverage provided by either USA Swimming or Michigan Swimming, Inc., and these clubs may be subject to further sanctions as may be determined from time to time by the Michigan Swimming, Inc. Board of Directors or House of Delegates. Individual members not in good standing that engage in the aforementioned activities may be subject to sanctions as may be determined from time to time by the Michigan Swimming, Inc. Board of Directors or House of Delegates.
Specifically, in accordance with the Michigan Swimming, Inc. Rules & Procedures, clubs hosting sanctioned competitions have an obligation to verify that all members on the pool deck and given credentials providing such access are members of Michigan Swimming, Inc. in good standing. This verification process is outlined to each host club by the Michigan Swimming Office in the days before each sanctioned competition. Host clubs that issue credentials to, or permit access to the pool deck to, a member not in good standing with Michigan Swimming, Inc. are subject to a $500 fine for each instance, payable directly to Michigan Swimming, Inc. All sanctions for competitions issued by Michigan Swimming, Inc. to the host club will be immediately suspended and no further sanctions for competitions will be issued until this fine is paid in full. Further, individual members found to be not in good standing on a pool deck during a sanctioned competition are subject to a $250 fine for the first offense, payable directly to Michigan Swimming, Inc. before being permitted to engage in any other Michigan Swimming, Inc.-or USA Swimming-sponsored or sanctioned activities. For a second and any subsequent offense, the Michigan Swimming, Inc. Board of Directors has the authority to impose additional sanctions, up to and including termination of membership from Michigan Swimming, Inc.
Athlete members 18 years of age or older that are not in good standing shall not be permitted to engage in any Michigan Swimming, Inc.- or USA Swimming-sponsored or sanctioned activities. Further, if an athlete member 18 years of age or older not in good standing competes in a Michigan Swimming, Inc. sanctioned competition, his or her times will not be entered into the SWIMS database, those times will not be considered official, and those times will be removed from the official posted results from the sanctioned competition.
Effective immediately, Michigan Swimming, Inc. will be strictly enforcing the above rules and associated penalties. These penalties may be appealed to the Michigan Swimming, Inc. Board of Directors in accordance with then-current appellate policies. All decisions of the Michigan Swimming, Inc. Board of Directors shall be final and binding upon all parties in these instances. There shall be no alternate routes of appeal.
Individual members are reminded that they have an obligation to report all instances of members not in good standing that are engaging in Michigan Swimming, Inc.- or USA Swimming-sponsored or sanctioned activities. Failure to report these instances may constitute violations of members’ responsibilities under the Bylaws, and the Michigan Swimming, Inc. Board of Directors reserves the right to issue sanctions to individuals in these instances. Please make all reports to firstname.lastname@example.org, including the name of the individual in question and the activity at which the infraction was observed.
In the coming weeks, Michigan Swimming, Inc. will be implementing additional procedures to ensure individuals and clubs are maintaining compliance with the above requirements.
This notice is not an exhaustive list of every specific requirement for membership in Michigan Swimming, Inc. or USA Swimming. Instead, this is a summary of the education requirements as they exist at this moment in time. All members are responsible for familiarizing themselves with all other requirements of membership in either organization, as outlined in the Bylaws. Further, all members are reponsible for ensuring they are aware of the most current set of requirements for membership in either organization.
I do not send this notice in an attempt to create hardship for any individual or club. Instead, it is intended to serve as a firm reminder of the requirements of membership in Michigan Swimming, Inc. and USA Swimming. Ultimately, maintaining compliance with these requirements ensures we provide the safest possible environment to our athletes, coaches, officials, and other non-athlete volunteers. We have obligations to each other in a membership organizaton like this one, and it is imporatant that we do our part to uphold those obligations.
If you have any questions, please do not hesitate to contact me.