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[NOTICE] 2020 Annual Michigan Swimming, Inc. House of Delegates Meeting

This communication contains information relating to the annual membership meeting of Michigan Swimming, Inc. and an election for the Michigan Swimming, Inc. Board of Directors. Michigan Swimming, Inc. is a 501(c)(3) domestic not-for-profit corporation in the state of Michigan. All applicable provisions of PA 162 of 1982 (NONPROFIT CORPORATION ACT) and the Michigan Swimming, Inc. Corporate Bylaws are in effect.

 

Michigan Swimming, Inc.
Notice of Annual House of Delegates Meeting
 
Notice of Meeting
According to Article 4.3.1 and Article 4.3.2 of the Michigan Swimming, Inc. Corporate Bylaws, the Michigan Swimming, Inc. Board of Directors hereby gives notice of the annual House of Delegates meeting of Michigan Swimming, Inc. which will take place on Saturday, October 17, 2020 at 12:00pm Eastern Time via an entirely virtual environment as permitted by MCL 450.2405(3).
 
All members of Michigan Swimming, Inc. are invited to attend, but only Group Member Representatives, current members of the Michigan Swimming, Inc. Board of Directors, Non-Athlete At-Large House of Delegates members, Athlete At-Large House of Delegates members, and Committee Chairs & Coordinators of standing committees, all of which must be individual members in good standing, are eligible to vote in business conducted by the Michigan Swimming, Inc. House of Delegates in accordance with Article 4.4.1 and Article 4.4.2 of the Michigan Swimming, Inc. Corporate Bylaws.
 
The agenda, any legislation pending before the body, and other relevant materials will be published on the Michigan Swimming, Inc. website at a future date.
 
 
 
Pre-Registration Required
To aid in conducting this meeting in an entirely virtual environment and to allow time to properly assign applicable privileges within the meeting platform, all attendees (both voting and non-voting) are required to pre-register for this meeting.
 
Attendees must pre-register for the meeting by completing this form no later than Tuesday, October 13, 2020 at 5:00pm Eastern Time. Only attendees who pre-register by the deadline will be issued credentials to log-in to the meeting platform and participate in the meeting. We sincerely apologize that we will not be able to accommodate late registrations.
 
Interested attendees who do not pre-register by the above deadline may be able to view this meeting via a live stream on social media, but this is not guaranteed and there will not be an ability to interact with the meeting via this route.
 
 
 
Confirmation of Group Member Representatives
All Group Members will be required to confirm their official Group Member Representative and Group Member Athlete Representative by Tuesday, October 13, 2020 at 5:00pm Eastern Time. No changes to either representative are able to be accommodated after this deadline due to the virtual environment being used and Michigan Swimming, Inc.'s required good faith compliance with MCL 450.2405(4)(a)MCL 450.2413. Additional information on this process has been shared directly with Group Member presidents/owners.
 
Should a Group Member fail to confirm its Group Member Representative or Group Member Athlete Representative by the deadline, each representative will default to the Group Member President or latest Group Member Athlete Representative on file with the Michigan Swimming, Inc. Office, respectively.
 
All Group Member Representatives and Group Member Athlete Representatives must pre-register using the above process by the stated deadline. There will be no exceptions.
 
 
 
Requests for At-Large Delegate Appointments
In accordance with Article 4.1.3 and Article 4.1.4 of the Michigan Swimming, Inc. Corporate Bylaws, the Chairman of the Board of Directors of Michigan Swimming, Inc. may appoint a specified number of individual members in good standing to serve as at-large delegates with voting privileges for this meeting.
 
Any party interested in seeking appointment as a Non-Athlete At-Large House of Delegate member or as an Athlete At-Large House of Delegate member must petition the Chairman of the Board of Directors of Michigan Swimming, Inc. via e-mail to boardchair@miswim.org no later than Monday, October 12, 2020 at 5:00pm Eastern Time.
 
No at-large appointments are guaranteed; all requests will be evaluated on a case-by-case basis. Appointments are subject to confirmation by the Michigan Swimming, Inc. Board of Directors.
 
 
 
Candidates for Election to the Michigan Swimming, Inc. Board of Directors
Pursuant to Article 4.5.1 of the Michigan Swimming, Inc. Corporate Bylaws, it is the duty of the Michigan Swimming, Inc. House of Delegates to elect the officers of the Michigan Swimming, Inc. Board of Directors.
 
The following individuals have been officially nominated as candidates to be officers of the Michigan Swimming, Inc. Board of Directors, to be elected by the Michigan Swimming, Inc. House of Delegates at this meeting:
 
  • Vice-Chair of Administration (2-year term; January 1, 2021 – December 31, 2022)
    • MaryAnn Kanary, JD
  • Vice-Chair of Senior Programming (2-year term; January 1, 2021 – December 31, 2022)
    • Co-Chairs: Erica Thomas & Gunnar Schmidt
  • Vice-Chair of Safe Sport & Operational Risk (2-year term; January 1, 2021 – December 31, 2022)
    • Melissa Millerick-May, Ph.D., MSc.
 
Junior Coach Representative & Junior Athlete Representative Elections
Due to COVID-19, the Junior Coach Representative and Junior Athlete Representative elections will be conducted using a digital platform. All eligible voters (as defined below) will receive credentials to log-in to the voting platform and cast their ballot via their current e-mail on file with Michigan Swimming, Inc. There is no requirement that any voter pre-register for this election; eligible voters will be retrieved from the SWIMS database on October 9, 2020.
 
Junior Coach Representative Election
The Junior Coach Representative election will open on Saturday, October 10, 2020 at 12:00am ET and will close on Saturday, October 17, 2020 at 12:00pm ET. All eligible voters who wish to cast a ballot must do so within this window.
 
Only coach members of Michigan Swimming, Inc. registered for the 2020 or 2021 registration year, in good standing, and current in all certifications, trainings, and other requirements for membership through October 17, 2020 (as of October 9, 2020) are eligible to vote in this election. No other individual is eligible to vote. An ineligible individual's use of an eligible individual's credentials to cast a ballot in this election is expressly prohibited and will result in disciplinary action to the fullest extent of the law.
 
 The individual elected to the position of Junior Coach Representative will serve a term beginning on January 1, 2021 through December 31, 2022. The first year of the elected individual's term will be as the Junior Coach Representative and Chair of the Coaches' Constituent Council; this is a non-Board position. The second year of the elected individual's term will be as the Senior Coach Representative; this is a Board position.
 
The following individuals are running for Junior Coach Representative:
  • Clay Youngquist
 
Junior Athlete Representative Election
The Junior Athlete Representative election will open on Saturday, October 10, 2020 at 12:00am ET and will close on Saturday, October 17, 2020 at 12:00pm ET. All eligible voters who wish to cast a ballot must do so within this window.
 
Only athlete members of Michigan Swimming, Inc. registered for the 2020 or 2021 registration year, in good standing, and current in all certifications, trainings, and other requirements for membership through October 17, 2020 (as of October 9, 2020), and age 14 and over are eligible to vote in this election. No other individual is eligible to vote. Use of an eligible individual's credentials to cast a ballot in this election by any other individual except the eligible voter is expressly prohibited and will result in disciplinary action to the fullest extent of the law.
 
The individual elected to the position of Junior Athlete Representative will serve a term beginning on January 1, 2021 through December 31, 2022. The first year of the elected individual's term will be as the Junior Athlete Representative and the second year of the elected individual's term will be as the Senior Athlete Representative. Both positions are Board positions.
 
The following individuals are running for Junior Athlete Representative:
  • Colin Gibson
  • Savannah Gurley
 

This communication was sent via electronic transmission on Monday, September 28, 2020 and shall be considered effective notice pursuant to MCL.450.2406(a).

The absence of citation or reference to any applicable provision of PA 162 of 1982 (NONPROFIT CORPORATION ACT) shall not be construed in any way, shape, or form to indicate its inapplicability.