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Letter to Parents and Swimmers

Hello Parents and Swimmers!

We are so excited to be getting back into the water.  First day of practice is Monday, October 19, 2020.  There are several things we need to cover before we can get back into the water. All swimmers must register for this swim season.  Please be sure to sign up in Daxko for Oct, pay the $155 annual registration fee (this happens during the registration for Oct) and send Amanda the USA Swimming form. Her email is coordinator@ccswim.net.  This must be done before your swimmer can attend practice.  If you have any questions please let me know.  If you are transferring from another team then you must fill out the registration form and a transfer form.  Then turn both into Amanda.  I will then take the forms and submit what is needed to USA Swimming.

Practice is going to look different this year.  All swimmers will enter through the park.  There will be painted dots on the ground for social distancing.  Swimmers will need to begin arriving no earlier than 10 minutes before their practice begins.  Parents will not be able to be with their swimmers or attend practice.  The swimmers will progress through the park and dots to the park pool entry gate.  At the gate all swimmers will have their temperature taken by a coach.  They will then be assigned a lane.  Swimmers will bring/take their equipment every day including water bottles.  There will not be water available for filling your bottles.  They must be full when you arrive.  No equipment will be stored at the pool.  There will be no lost and found or borrowing of equipment.  If your swimmer is missing equipment please visit Swim Freak (4032 S. Lamar Blvd Ste 500, Austin, TX 78704) and purchase what is needed.  Please be sure that all equipment is marked with your swimmer’s name.

There will be a maximum of 3 swimmers per lane using the USA practice guidelines for spacing during practice.  There will be 2 swimmers at one side and 1 swimmer at the other side.  This pattern will be alternated through the 8 lanes that the team will be assigned.  There will be a maximum of 24 swimmers in the water during each practice. 

The guidelines that we are required to follow are below.  They are long but very important.  Please be sure to read this letter to the very end.  If you have any questions please email me select@ccswim.net

Please be sure to attend the Team Parent and Swimmer Zoom call that is today, Wednesday, October 14, 2020 at 5:00pm.  The information for this meeting was emailed on Monday.  The link is also below:

Join Zoom Meeting

https://us02web.zoom.us/j/84427677850?pwd=RXBJWTBsU3ZlKzlUNlNYYU1KRUVsdz09

The team is required to follow  Circle C HOA guidelines.  Those are as follows:

General Policies

• Tuition fees will resume November 1, 2020.

• The registration process will be 100% paper-free and digital. Registration for Select

Swim Team will take place online through individual Daxko accounts.

• The Annual Registration Fee will remain the same, at $155.

• Monthly Registration - All monthly tuition prices will remain the same. Participants must

register for each month separately.

• Online monthly registration opens on the 25th of the month prior. Team members who

are not registered for the month will not be granted access to the facility.

• As part of the online registration process, team members/parents must sign a COVID-19

Liability Waiver prior to registering for the team each month. Participants ages 17 and

younger must have a parent sign this waiver on their behalf.

• Team members must notify Circle C Aquatics via email to Program Coordinator

coordinator@ccswim.net or Aquatics Director director@ccswim.net) if they have been

diagnosed with COVID-19, a family member or other person residing in the same

household has been diagnosed with COVID-19, or if the team member has had any

potential exposure to someone who has been diagnosed with COVID-19. Failure to

notify Circle C Aquatics of these conditions will result in suspension from the Select

Swim Team.

• All team members and Select Coaching Staff will be temperature checked and screened

for COVID-19 symptoms prior to entry. Any team members displaying or confirming

symptoms of COVID-19 will not be permitted to enter the facility.

• Only registered Select Team participants will be admitted into the facility. Spectators (i.e.

parents, family members, etc.) are not permitted.

• There is a maximum of three swimmers per lane, and a maximum of 24 team members

allowed inside the facility during each practice time block. The Select Team will be

following USA Swimming COVID-19 guidelines for swimmer/practice layout.

• Social distancing will be enforced. All team members and Select Coaching Staff must

keep at least six (6) feet of distance between themselves and any other person not

residing in the same household as the team member. Team members must follow all

social distancing markers/guides while inside the facility.

• All team members and Select Coaching Staff must wear face coverings while

inside the facility. Face coverings must remain on at all times except for when the team

member is inside the pool water. Face coverings are not permitted in the pool.

• There will be no special events or programs at this time.

• Tryouts will be held on Tuesdays and Wednesdays from 4-6pm. Registration will be

online.

• Failure by any team member to follow the modified operational procedures will

result in suspension from the Select Swim Team.

 

Facility Alterations

• There will be no showers or changing areas available. Team members must arrive at the

facility ready to swim.

• There will be no drinking water or water fountains available.

• Restrooms will be open but will be limited to one person at a time.

• The Swim Center office and main entrance will remain closed at this time. Entry to the

facility for Select team members will be at the park gate, and only at specified times.

• There will be no lounge furniture available for use.

• Team members will need to bring their own equipment with them to practice and take

their equipment with them at the end of practice. There will be no storage of equipment

at the facility.

• There will be no “Lost & Found” system in place. Team members are responsible for

taking their belongings with them. Any items left behind will be discarded.

Monthly Registration

• All Select Team registration and payment will be conducted online and monthly.

• Monthly registration opens on the 25th of the month prior.

• Follow the instructions HERE to register and pay online.

• There will be no prorating or refunds on monthly tuition payments.

 

Practice Schedule - (subject to change at any time)

Bronze

o In Water Practice

ª Mondays – Fridays: 4:00-4:35pm

 

Silver

o In Water Practice

ª Mondays – Fridays: 4:45-5:50pm

ª Saturdays: 10:00-11:15am

 

Gold

o In Water Practice

ª Mondays – Fridays: 4:45-5:50pm

ª Saturdays: 10:00-11:15am

o Strength & Conditioning

ª Saturdays: 9:00-10:00am

 

Pre-Senior

o In Water Practice

ª Mondays – Fridays: 6:00-7:30pm

ª Saturdays: 8:00-9:50am

o Strength & Conditioning

ª Mondays/Thursdays: 5:00-6:00pm

ª Saturdays: 10:00-11:00am

 

Senior

o In Water Practice

ª Mondays – Fridays: 6:00-8:00pm

ª Saturdays: 8:00-9:50am

o Strength & Conditioning

ª Mondays/Thursdays: 5:00-6:00pm

ª Saturdays: 10:00-11:00am

 

Team Member Arrival Procedures

• Select team members will enter through the park gate.

• Team members must arrive no sooner than 10 minutes prior to the scheduled start

time, and no later than 10 minutes after the scheduled start time. There will be no

entry permitted 10 minutes after the scheduled start time.

• Team members will observe social distancing and face covering requirements while

waiting in line to enter the facility. There will be social distancing markers to aide team

members while waiting.

• Once called by the Select Coaching Staff, team members will enter the facility one at a

time.

• Each team member will check-in with the Select Coaching Staff. Team members that are

not currently registered for the team will not be granted entry. There are no exceptions to

this policy.

• Team members will have their temperature checked by Select Coaching Staff. Any team

member with a temperature at 100 degrees or above will not be permitted to enter the

facility.

• All team members will be verbally screened for other COVID-19 symptoms.

• Team members must arrive ready to swim. There will be no changing areas or showers

available.

• Once checked in, team members will be assigned a lane and directed by the Select

Coaching Staff to the entry point of their lane.

• Team members must keep their personal belongings and equipment within the

designated area of their lane.

 

Team Member Departure Procedures (End of Practice)

• The Select Coaching Staff will promptly end practice at the scheduled end time.

• Team members must leave the facility at the end of their practice time.

• Team members will exit the facility through the Parking Lot Gate.

 

Select Practice Layout

• There will be a maximum of 3 swimmers per lane.

• There will be a maximum of 24 team participants allowed in the facility at a time.

• Select practice will be in lane 1 through lane 8.

• Team members will be assigned a lane and position upon entry.

• There will be designated areas at each lane position for participants to set their personal

belongings and equipment. No equipment may be stored at the facility.

• The Select Team will follow USA Swimming Guidelines for practice layout

 

(https://www.usaswimming.org/docs/default-source/coaching-

resourcesdocuments/facility-reopening-plan-guidelines.pdf)

 

Staff Requirements

• All Select Coaching Staff will be temperature checked and symptom screened by the

assigned Aquatics Staff daily upon arrival at the facility.

• Coaching Staff may not enter the facility if they are sick or displaying any COVID-19

related symptoms or conditions.

• Select Coaching Staff will screen team members upon arrival and take accurate

attendance. These attendance records will be given to Aquatics Staff.

• Select Coaching Staff must always wear a cloth face covering while inside the facility.

Each coach will be assigned a megaphone to assist with coaching. These megaphones

may not be left at the facility.

• Select Coaching Staff must maintain a distance of at least 6 feet from all other

individuals.

 

 

COVID-19 Exposure Plan

• Team members are required to notify Circle C Aquatics in the case of a diagnosis or

potential exposure to COVID-19 by any team member or person residing in the same

household as a team member.

 

• Select Team operations will be temporarily suspended in the case of a potential COVID-

19 exposure among team members, aquatics staff or pool patrons at the facility.

 

• Notification of health officials and close contacts:

o Austin Public Health, staff and patrons will be notified of any case of COVID-19

while maintaining confidentiality in accordance with the Americans with

Disabilities Act.

o Those who have had close contact with a person diagnosed with COVID-19 will

be instructed to stay home and self-monitor for symptoms and follow CDC and

Austin Public Health guidance if symptoms develop.

 

• Cleaning and Disinfection

o The facility will be closed in the event of exposure to COVID-19.

o A waiting period of 25 hours must take place prior to cleaning and disinfection of

the facility.

o The facility will reopen provided it has been cleaned and disinfected and staffing

is available.

• Team Member Exposure

o Any team member with potential exposure to COVID-19 or with a diagnosis of

COVID-19 will not be permitted to enter the facility for a period of 14 days after

the exposure and must self-isolate and follow guidance from local health officials.

 

• Staff Exposure

o Any Aquatics Staff or Select Staff member with potential exposure to COVID-19

or with a diagnosis of COVID-19 will not be permitted to enter the facility for a

period of 14 days after the exposure and must self-isolate and follow guidance

 

 

 

 

I look forward to seeing everybody soon!

Thank you,

Coach Jennie Lou Leeder