Parent Letter including Zoom Call Link for March 17, 5pm

Hello Parents and Swimmers! 

We are so excited to be getting back into the water.  First day o f practice is Monday, March 22, 2021 .  There are several things we need to cover before we can get back into the water. All swimmers must register for this swim season.   If you registered in October then you are good.  If you did not then you need to fill out the USA Registration paperwork from Amanda.  Please be  sure to sign up in Daxko for March , pay the $155 annual registration fee (this happens durin g the registration for March ) and send Amanda the USA Swimming form. Her email is  [email protected] .  This must be done before your swimmer can attend practice.  If you have any questions please let me know.  If you are transferring from another team then you must fill out the registration form and a transfer form.  Then turn both into Amanda.  I will then take the forms and submit what is needed to USA Swimming. 

Practice will continue using the  Covid  protocols we established in October . .   All swimmers will enter through the park.  There will be painte d dots on the ground for social distancing.   Swimmers will need to begin arriving no earlier than 10 minutes before their practice begins.  Parents will not be able to be with their swimmers or attend practice.  The swimmers will progress through the park and dots to the park pool entry gate.  At the gate all swimmers will have their temperature taken by a coach.  They will then be assigned a lane.  Swimmers will bring/take their equipment every day including water bottles.  There will not be water available for filling your bottles.  They must be full when you arrive.  No equipment will be stored at the pool.  There will be no lost and found or borrowing of equipment.  If your swimmer is missing equipment please visit Swim Freak (4032 S. Lamar Blvd  Ste  500, Austin, TX 78704) and purchase what is needed.  Please be sure that all equipment is marked with your swimmer’s name. 

There will be a maximum of 3 swimmers per lane using the USA practice guidelines for spacing during practice.  There will be 2 swimmers at one side and 1 swimmer at the other side.  This pattern will be alternated through the lanes that the team will be assigned.  There will be a maximum of 24 swimmers in the water during each practice.  

The guidelines that we are required to follow are below.  They are long but very important.  Please be sure to read this letter to the very end.  If you have any questions please email me  [email protected]

Please be sure to attend the Team Parent and Swimmer Zoom call that is  Wednesday, March 17 at 5 :00pm.   The information for th is meeting will be emailed .  The link is also below:

Join Zoom Meeting

The team is required to follow  Circle C HOA guidelines.  Those are as follows: 



General Policies

• Tuition f ees will resume April 1, 2021

• The registration process will be 100% paper-free and digital. Registration for Select 

Swim Team will take place online through individual  Daxko accounts. 

• The Annual Registration Fee will remain the same, at $155. 

• Monthly Registration - All monthly tuition prices will remain the same. Participants must 

register  for each month separately. 

• Online monthly registration opens on the 25th of the month prior. Team members who 

are  not registered for the month will not be granted access to the facility. 

• As part of the online registration process, team members/parents must sign a COVID-19 

Liability Waiver prior to registering for the team each month. Participants ages 17 and 

younger  must have a parent sign this waiver on their behalf. 

• Team members must notify Circle C Aquatics via email to Program Coordinator 

[email protected] or Aquatics Director [email protected]) if they have been 

diagnosed  with COVID-19, a family member or other person residing in the same 

household  has been diagnosed with COVID-19, or if the team member has had any 

potential  exposure to someone who has been diagnosed with COVID-19. Failure to 

notify  Circle C Aquatics of these conditions will result in suspension from the Select 

Swim Team. 

• All team members and Select Coaching Staff will be temperature checked and screened 

for  COVID-19 symptoms prior to entry. Any team members displaying or confirming 

symptoms  of COVID-19 will not be permitted to enter the facility. 

• Only registered Select Team participants will be admitted into the facility.  Spectators (i.e.

parents , family members, etc.)  are  not permitted. 

• There is a maximum of three swimmers per lane, and a maximum of 24 team members 

allowed  inside the facility during each practice time block. The Select Team will be 

following  USA Swimming COVID-19 guidelines for swimmer/practice layout. 

• Social distancing will be enforced. All team members and Select Coaching Staff must 

keep  at least six (6) feet of distance between themselves and any other person not 

residing  in the same household as the team member. Team members must follow all 

social  distancing markers/guides while inside the facility. 

• All team members and Select Coaching Staff must wear face coverings while 

inside  the facility. Face coverings must remain on at all times except for when the team 

member  is inside the pool water. Face coverings are not permitted in the pool. 

• There will be no special events or programs at this time. 

• Tryouts will be held on Tuesdays and Wednesdays from 4-6pm. Registration will be 


• Failure by any team member to follow the modified operational procedures will 

result  in suspension from the Select Swim Team. 


Facility Alterations

• There will be no showers or changing areas available. Team members must arrive at the 

facility  ready to swim. 

• There will be no drinking water or water fountains available. 

• Restrooms will be open but will be limited to one person at a time. 

• The Swim Center office and main entrance will remain closed at this time. Entry to the 

facility  for Select team members will be at the park gate, and only at specified times. 

• There will be no lounge furniture available for use. 

• Team members will need to bring their own equipment with them to practice and take 

their  equipment with them at the end of practice. There will be no storage of equipment 

at  the facility. 

• There will be no “Lost & Found” system in place. Team members are responsible for 

taking  their belongings with them. Any items left behind will be discarded. 

Monthly Registration 

• All Select Team registration and payment will be conducted online and monthly. 

• Monthly registration opens on the 25th of the month prior. 

• Follow the instructions HERE to register and pay online. 

• There will be no prorating or refunds on monthly tuition payments. 


Practice Schedule - (subject to change at any time)

•  Bronze

In Water Practice 

Mondays – Fridays: 4:00-4:35pm 


•  Silver

In Water Practice 

Mondays – Fridays: 4:45-5:50pm 

Saturdays: 10:00-11:15am 


•  Gold

In  Water Practice

Mondays – Fridays: 4:45-5:50pm 

Saturdays: 10:00-11:15am 

Strength & Conditioning 

Saturdays: 9:00-10:00am 


•  Pre-Senior

In  Water Practice

Mondays – Fridays: 6:00-7:30pm 

Saturdays: 8:00-9:50am 

Strength & Conditioning 

Mondays/Thursdays: 5:00-6:00pm 

Saturdays: 10:00-11:00am 


•  Senior

In  Water Practice

Mondays – Fridays: 6:00-8:00pm 

Saturdays: 8:00-9:50am 

Strength & Conditioning 

Mondays/Thursdays: 5:00-6:00pm 

Saturdays: 10:00-11:00am 


Team Member Arrival Procedures

• Select team members will enter through the park gate. 

• Team members must arrive no sooner than 10 minutes prior to the scheduled start 

time , and no later than 10 minutes after the scheduled start time. There will be no 

entry  permitted 10 minutes after the scheduled start time. 

• Team members will observe social distancing and face covering requirements while 

waiting  in line to enter the facility. There will be social distancing markers to aide team 

members  while waiting. 

• Once called by the Select Coaching Staff, team members will enter the facility one at a 


• Each team member will check-in with the Select Coaching Staff. Team members that are 

not  currently registered for the team will not be granted entry. There are no exceptions to 

this  policy. 

• Team members will have their temperature checked by Select Coaching Staff. Any team 

member  with a temperature at 100 degrees or above will not be permitted to enter the 


• All team members will be verbally screened for other COVID-19 symptoms. 

• Team members must arrive ready to swim. There will be no changing areas or showers 


• Once checked in, team members will be assigned a lane and directed by the Select 

Coaching Staff to the entry point of their lane.

• Team members must keep their personal belongings and equipment within the 

designated  area of their lane. 


Team Member Departure Procedures (End of Practice)

• The Select Coaching Staff will promptly end practice at the scheduled end time. 

• Team members must leave the facility at the end of their practice time. 

• Team members will exit the facility through the Parking Lot Gate. 


Select Practice Layout

• There will be a maximum of 3 swimmers per lane. 

• There will be a maximum of 24 team participants allowed in the facility at a time. 

• Select practice will be in lane 1 through lane 8. 

• Team members will be assigned a lane and position upon entry. 

• There will be designated areas at each lane position for participants to set their personal 

belongings  and equipment. No equipment may be stored at the facility. 

• The Select Team will follow USA Swimming Guidelines for practice layout 



resourcesdocuments /facility-reopening-plan-guidelines.pdf


Staff Requirements

• All Select Coaching Staff will be temperature checked and symptom screened by the 

assigned  Aquatics Staff daily upon arrival at the facility. 

• Coaching Staff may not enter the facility if they are sick or displaying any COVID-19 

related  symptoms or conditions. 

• Select Coaching Staff will screen team members upon arrival and take accurate 

attendance . These attendance records will be given to Aquatics Staff. 

• Select Coaching Staff must always wear a cloth face covering while inside the facility. 

Each coach will be assigned a megaphone to assist with coaching. These megaphones 

may  not be left at the facility. 

• Select Coaching Staff must maintain a distance of at least 6 feet from all other 




COVID-19 Exposure Plan

• Team members are required to notify Circle C Aquatics in the case of a diagnosis or 

potential  exposure to COVID-19 by any team member or person residing in the same 

household  as a team member. 


• Select Team operations will be temporarily suspended in the case of a potential COVID- 

19  exposure  among team members, aquatics staff or pool patrons at the facility. 


• Notification of health officials and close contacts: 

o  Austin Public Health, staff and patrons will be notified of any case of COVID-19 

while  maintaining confidentiality in accordance with the Americans with 

Disabilities Act. 

o  Those who have had close contact with a person diagnosed with COVID-19 will 

be  instructed to stay home and self-monitor for symptoms and follow CDC and 

Austin Public Health guidance if symptoms develop. 


• Cleaning and Disinfection

o  The facility will be closed in the event of exposure to COVID-19. 

o  A waiting period of 25 hours must take place prior to cleaning and disinfection of 

the  facility. 

o  The facility will reopen provided it has been cleaned and disinfected and staffing 

is  available. 


• Team Member Exposure 

o  Any team member with potential exposure to COVID-19 or with a diagnosis of 

COVID-19 will not be permitted to enter the facility for a period of 14 days after 

the  exposure and must self-isolate and follow guidance from local health officials. 


• Staff Exposure

o  Any Aquatics Staff or Select Staff member with potential exposure to COVID-19 

or  with a diagnosis of COVID-19 will not be permitted to enter the facility for a 

period  of 14 days after the exposure and must self-isolate and follow guidance 



I look forward to seeing everybody soon! 

Thank you, 

Coach Jennie Lou Leeder