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Draft: Spring Meeting of the Eastern Zone, May 3, 2014 Information Sheet

Hello

In advance of the Anaheim meetings of the Eastern Zone, please review the following information.

Please recall that METROPOLITIAN SWIMMING bid to host the 2014 Spring Meeting in Fort Lauderdale was approved during the May 4th Spring Meeting.

One element of the METROPOLITIAN SWIMMING bid was that the hotel rates from 2013 ($139 per night) ýwould not be increased if the meeting is scheduled for the weekend of May 3, 2014 at the Courtyard by Marriott property.

The Eastern Zone is free to schedule it's 2014 meeting on any weekend it prefers. ýThe 2013 rates are available for the first weekend in May. ýIf the meeting is scheduled on a different weekend, the same rates are not guaranteed. ý

In the past we have enjoyed the benefit of rates negotiated by the International Swimming Hall of Fame when the meeting falls on Mother's Day weekend. ýThe 2014 ISHOF Induction is tentatively scheduled for Saturday, May 10th. ýThe 2014 rates for stays on this weekend may be in the area of $149 or $159 per night.

The "rack rate" ýfor the first weekend in May is $188 at the Courtyard by Marriott on Fort Lauderdale Beach and $209 for the Mother's Day weekend. ýAs a quick comparison the "rack rate" of the Philadelphia AIrport Marriott is $180 for the earlier weekend and the Newark Airport Marriott Hotel is quoting a $149 weekend rate. ýThe Marriott Harbour Beach Resort (1/2mile away) is offereing a weekend rate of ý$287 per night.

The following INFORMATION is provided to you as a DRAFT only. ýOf course some details will be subject to change. ý

If a hard copy of any of this information is required for your Anaheim meetings, please let me know in advance.

Gregory Eggert ý-- ý908-432-0005 ý-- ýgreggert@aol.com

ý

Dear General Chairs:ý

re:ý 2014 Eastern Zone Spring Meeting, Saturday, May 3rd, 2014ý
ýýýýýý Hosted by Metropolitan Swimming, Inc.
ý
The Annual Spring Meeting of the Eastern Zone is tentatively scheduled for for 2014.ý Please be sure to mark your calendars for Saturday, May 3, 2014 for Fort Lauderdale, Florida.ý In the past our Eastern Zone Spring meetings have started at 9 am and have usually concluded between 12:00 and 1:00pm.
ý
Our Spring Eastern Zone meeting will be held in the auditorium of the International Swimming Hall of Fame and will be immediately followed by lunch.ý Tours of the Museum at the International Swimming Hall of Fame will be made available following our meeting.
ý
We have reserved a block of rooms at the Courtyard by Marriott Fort Lauderdale Beach hotel located across the street from ISHOF at the same rate of $139.00 (plus tax) as iný2012 and 2013.ý Regular rates at the hotel are from $179 to $239 during this season.
ý
Our rate will be available for arrival as early asýMay 1stýand for departure as late as May 5th.ý This year each registered delegate will receive a breakfast buffet coupon which can be used Saturday morning in the Blue Water Restaurant on the first floor of the Courtyard by Marriott Hotel.ý Coffee andýWiFiýwill be available at the ISHOF Auditorium.ý
ý
There is no increase in the registration fee for the meeting:

Registration for LSC Delegates 1, 2 and 3 will be $125.00 each
ý
Delegates 4 and above from your LSC will only be $75.00 each.
ý
A few notes about registration:
ý
ýý The discounted rate is available to registrations received before April 25, 2014 ý Full rate for each delegate will apply after this date.
ý
ýý Checks will be made out to ISHOF and mailed directly.ý See link to Registration Document.
ý
ýý Refunds for cancellation may be requested prior to April 25th for a full refund.
ý
ýý Cancellations after the April 25 deadline may be transferred to another LSC ý with all
arrangements made between the LSC's ý but no refunds will be given.
ý
Our Official Registration Document is found at the following link:
ý
http://uana.wufoo.com/forms/2013-eastern-zone-meeting/
ý
It is intended that the registration form be submitted only once when all LSC delegates are determined and on the same date that your LSC payment is mailed to ISHOF.ý You may certainly use the same link to submit additional registrations if that is necessary.
ý
TO MAKE A HOTEL RESERVATION - Call Courtyard Reservations Toll Free 888-821-1366.
ý
1.ý Mention that you are booking at the Courtyard by Marriott Fort Lauderdale Beach.
2.ý Tell the agent that you are with our GROUP:ý EASTERN ZONE and refer to Rate Code:ý ????
3.ý Provide your date of arrival and your date of departure.
4.ý Request either a KING or a DOUBLE (two queen beds)
5.ý You will be asked to provide your credit card to book rooms at our group rate of $139 plus tax.
6.ý Be sure to provide your email address so that you can receive a confirmation of your reservation.
7.ý Double check your confirmation for rate, arrival & departure dates and bed type!
ý
GUARANTEED RATES & AVAILABILITY:ý Our arrangement with the Courtyard by Marriott Fort Lauderdale Beach is to guarantee room rates and availability for reservations booked through (TENTATIVE) Friday, April 18th.
ý
Our EASTERN ZONE BLOCK OF ROOMS is protected for Mayý1 to 6th.ý It may be necessary for the reservation agent to call the hotel directly in order to EXPAND THE BLOCK if our reservations exceed the ROOM BLOCK.ý This can usually be done only during weekday business hours, so please be patient and understanding if that is necessary.
ý
EARLY ARRIVAL OR LATE DEPARTURE:ý We have arranged a special rate of $139 plus tax for arrival as early as May 1st or departure as late as Monday, May 5th.ý If you plan to arrive as early asýMay 1stýor stay through Monday at those rates, PLEASE BE SURE that you are making those reservations during business hours as it may be necessary for the reservations agent to call the Sales staff at the hotel to confirm availability and rates.ý Please do not call the hotel directly.
ý
CANCELLATION POLICY:ý You have provided your credit card to GUARANTEE your reservation.ý Cancel by 6 pm two days prior to you arrival date without penalty.
ý
QUESTIONS, COMMENTS &ISSUES WITH HOTEL RESERVATIONS:ý If you encounter any problems booking hotel rooms at the Courtyard by Marriott Fort Lauderdale Beach, please email:ý greggert@aol.com
ý
Please do not hesitate to contact me if you have any questions.
ý
If you would like to add items to the Agenda, please email our Eastern Zone Directors:
ý
ý
Ed Dellert:ý edellert@swimfitnessnj.com
ý
The Zone Director's will be in touch about scheduling a Technical Planning Meeting, but it is possible that one will be scheduled for 7:30 pm on Friday evening.
ý
We look forward to having another great turn out in Fort Lauderdale!
ý
Mary Fleckenstein
mary.fleckenstein@metroswimming.org
ý
ps:ý This announcement was sent to all EZ General Chairs, LSC Permanent Offices and key officers of the Eastern Zone.ý It will shortly be posted to the Eastern Zone website
ý
ý
ý
ý
ý
re:ý Information & Agenda of Spring Eastern Zone Meeting - Saturday, May 3, 2014
ý
METROPOLITIAN SWIMMING is pleased to announce that a total of 56 people have registered to attend Saturday's Spring Meeting of the Eastern Zone in Fort Lauderdale.ý The registration list follows below.
ý
We look forward to seeing you at breakfast on Saturday morning in the Bluewater Restaurant on the mezzanine level of the Courtyard by Marriott hotel.ý We have a complimentary breakfast coupon for each registered delegate on Saturday morning.ý Breakfast begins at 7am and we will distribute coupons then.
ý
SPRING MEETING OF THE EASTERN ZONE ON SATURDAY, MAYý3rd at 9:00 AM
ý
Our Eastern Zone meeting will begin at 9:00 am in the auditorium of the International Swimming Hall of Fame.ý The agenda of the Eastern Zone meeting is posted at the Eastern Zone website and can be viewed at this link:
ý
http://www.easternzoneswimming.org/misc/2013_Eastern_Zone_Spring_Meeting_Agenda.pdf
ý
A MEETING OF THE GENERAL CHAIRS ON SATURDAY, MAYý3rd at 8:00 AM
ý
Paris and Ed have requested the General Chairs to join them for an 8:00 am meeting also in the ISHOF Auditorium.
ý
If you would like to add items to agenda of this special meeting please email Eastern Zone Directors:
ý
ýýý Paris Jacobs: paris@machineaquatics.com
ýýý Ed Dellert:ý edellert@swimfitnessnj.com
ý
TECHNICAL PLANNING COMMITTEE MEETING ON FRIDAY, MAY 2nd at 7:30 PM
ý
The Zone Director's have scheduled a Technical Planning Meeting for 7:30 pm on Friday evening, Mayý2nd at the Courtyard by Marriott Hotel on the first lounge adjacent to Bluewater dining room.ý
ý
The agenda for the Technical Planning meeting is posted at the following link:
ý
http://www.easternzoneswimming.org/misc/2013_Eastern_Zone_Meeting_Tech_Agenda.pdf
ý
If anyone has any input or agenda items they should contact Pete Barry via email:ý pracoach@gmail.com or at 412 889 9314
ý
ý
YOU OR YOUR LSC HAVE LIKELY BOOKED YOUR HOTEL ROOM AT THE COURTYARD:
ý
Courtyard by Marriott on Fort Lauderdale Beach
440 Seabreeze Boulevard
Fort Lauderdale, Floridaý 33316
954-524-8733
ý
TRANSPORTATION:ý A taxi to/from FLL airport is approximately $25 each way including bags and additional passengers.ý Only valet parking (including in/out) is available at the hotel for $29 (plus tax) per night.ý There is a self park lot adjacent (north) of the hotel at lower rates but without in/out privileges.
ý
COURTYARD BY MARRIOTT HOTEL CANCELLATION POLICY:ý You have provided your credit card to guarantee your reservation.ý Cancel by 6 pm two days prior to you arrival date without penalty.
ý
QUESTIONS, COMMENTS & ISSUES WITH HOTEL RESERVATIONS:ý If you encounter any problems booking hotel rooms at the Courtyard by Marriott Fort Lauderdale Beach, please email:ý greggert@aol.com
ý
Please do not hesitate to contact either Greg or me if you have any questions.
ý
Safe travels and see you in Fort Lauderdale
ý
Mary Fleckenstein
mary.fleckenstein@metroswimming.org
ý
ý
EASTERNýZONEý2013ýSPRINGýMEETINGýREGISTRATIONSýTHROUGH:ý April 29, 2013

.ADIRONDACK SWIMMING
Carolyn Manorý --ýýgeneralchair@adirondackswimming.org
Jerome Adamsý --ýýjmadams@nycap.rr.com
JoAnn Faucettý --ýýfaucettjm@aol.com
ý
ý
.ALLEGHENY MOUNTAIN SWIMMING
Paul Seiferth (AM General Chair)ý --ýýseiferth@comcast.net
Todd Clark (AM Senior Chair)ý --ýýswimcoachclark@gmail.com
Michael Kristufek (AM Coaches Rep)ý --ýým.kristufek83@gmail.com
Peter Barry (EZ Tech Planning Chair)ý --ýýpracoach@gmail.com
Jamy Pfister (EZ Officials Chair)ý --ýýjamyjaypfi@verizon.net
ý
ý
.CONNECTICUT SWIMMING
Rick LewisýLEWISSHARK@aol.com
Ty Seymour, Athlete Representativeý --ýýoffice@ctswim.orgýorýLEWISSHARK@aol.com
Maddie Snow, Athlete Representativeý --ýýoffice@ctswim.orgýorýLEWISSHARK@aol.com

ý
.MAINE SWIMMING
Leanne Gravel -ýteamcma@maine.rr.com
ý
ýý
.MARYLAND SWIMMING
ý

.METROPOLITIAN SWIMMING
Mary Fleckensteiný --ýýmetro.office@ metroswimming.org
John McIlhargyý --ýýjohn.mcilhargy@ metroswimming.org
Don Wagnerý --ýýdon.wagner@metroswimming. org
Monique Graysoný --ýýmonique.grayson@ metroswimming.org
Denise Byrneý --ýýdenise.byrne@ metroswimming.org
John Yearwoodý --ý john.yearwood@metroswimming. org
Amine Boubsisý --ýýamine.boubsis@ metroswimming.org
Brian Hansbury -ýbrian.hansbury@ metroswimming.org
ý

.MIDDLE ATLANTIC SWIMMING
Cherita Gentilucciý --ýýoffice@maswim.org
Amy Steevesý --ýýAmy@maswim.org
Kate Scheuerý --ýýEmail@udac.us
Dale Petranechý --ýýDPetranech@aol.com
ý
ý
.NEW ENGLAND SWIMMING
Kyle Schacký --ýý.ýkyleschack@gmail.com
Tim Thompson ý-- ýtthompson@hampshirehills.com
ýý
.NEW JERSEY SWIMMING
Tristan Formon ý--ýýtr1stan@juno.com
Bud Rimbaultý --ýýbudr@optonline.net
Ed Dellert --ýýedellert@swimfitnessnj.com
Stephanie Croftonýý --ýýOfficeNJ@verizon.net
Nick Smagula, Athlete Representativeý --ýýsmagulaswim@hotmail.com
Jim Woodý --ýýjim-wood-bac@juno.com
Gregory Eggertý --ýýgreggert@aol.com

ý
.NIAGARA SWIMMING
Marci Callan:ýýmcallan@fairport.org
Adam Zakowski:ýadam@medleyaquatics. com
Rick Aronberg:ýýaronberg@ecc.edu

ý
.POTOMAC VALLEY SWIMMING
Riley Eatoný --ýýjreaton@verizon.net
Paris Jacobsý --ýýparis@machineaquatics.com
John Ertterý --ýýjfertter@verizon.net
Bob Vincentý --ýýbobvincent@vwi.com
Bill Marliný --ýýcoach_bill@verizon.net
Manga Dalizuý --ýýfairlandswim@comcast.net
Marie-Beth Hall -ýbootsswim@smartneighborhood. net
Miriam Lynchý --ýýmiriamslynch@yahoo.com
Tim Hussoný --ýýthusson@comcast.net
Greg Yorký --ýýgregjyork@gmail.com
ý

.VIRGINIA SWIMMING
David Striderý --ýýgeneralchair@ virginiaswimming.org
Mary Turnerý --ýýmyturner525@gmail.com
Steve Hennessyý --ýýtechplanningchair@ virginiaswimming.org
Kara McHaney, Athlete Representativeý --ýýbusinessoffice@ virginiaswimming.org
ý
.EASTERNýZONEýSPORT DEVELOPMENT CONSULTANT
Peter Clarký --ýýpclark@usaswimming.org