Saturday Meet Sheet & Details/Picture Day Pt2/Banquet Info


If there's one thing I'm good at, it's gathering people together to do something fun.” -  Dave Grohl (but also Heidi Gallacher)

Before you read any further, attached is the Saturday Meet Sheet.  Look for your swimmer’s name and get ready to cheer on the team tomorrow for our last A Meet of 2021.  Congratulations to the Hurricanes IM Swimmers, who earned 1st place at the Burke Station IM Carnival.  Solid work, team!


Fun Friday Practice – Practice will be at 9:00am for all swimmers who normally attend the 7:45/8:45/9:45 practices.  Tropical Storms will still practice from 10:00 – 10:30am.  Today is the LAST DAY of Tropical Storms practice.


Join us tonight at 6:00pm for our Family Potluck Dinner, Pep Rally, and Game Night.  All swimmers and their families are invited to a potluck dinner. Bring a tablecloth for a picnic table and beverages for your own family. 

A Taste of Home - Bring a Dish from Your Home Country.  This idea could succeed or fail spectacularly.  And it's a true potluck, because we just don't know what's gonna show up on the tables.  Bring a dish (or two?) that represents your roots (Italian! German!  Korean! Southern US!) or simply bring a family favorite to share.

Pep rally and cheers will follow.  All swim families are invited, regardless of if you’re participating in A meets, B meets, or are Tropical Storms.

At the end of the Pep Rally, you are invited to stay to play games…. It could be Chutes and Ladders, Rummikub, poker, Trivial Pursuit.  Bring whatever you want and have fun!


Saturday Morning A Meet: HRA @ Rolling Forest Pool, 7011 Flax Street, Springfield, VA 22152

Parking: There are a limited number of parking spaces in the pool parking lot.  You may need to consider parking on Flax Street and walking up the driveway to the pool.

Timeline of Events –

  • 7:45am – Referee briefing with Team Reps, Coaches, Marshalls
  • 8:00am – Hurricane swimmers arrive
  • 8:00am – Rolling Forest Warm-Ups
  • 8:25am – Hurricanes Warm-Ups
  • 8:25am – Stroke/Turn Meeting
  • 8:35am – Timers Meeting
  • 8:40am – Pool is cleared
  • 9:00am – Meet Begins

Order of Events: Freestyle, Backstroke, Breaststroke, Butterfly (BREAK) Relays


Team Area Notes: We will be in a sunny spot, so we will bring our red pop-up canopies to provide shade.  There will be no chairs provided, so send your swimmer with a portable/camping chair or an extra towel to sit on. Note: there will be plenty of spectator seating for non-swimmers.

Masking: All people over the age of 2 who are unvaccinated are expected to wear a facemask.  Swimmers in the team area and Clerk of Course should keep their masks on.  Masks should be removed before entering the pool for a swim event and placed in a baggie labelled with your name. 


Individual Swimmer Photos will be taken in the Upper Pool area on Sunday, July 18, beginning at 6:00pm.  Finished phots will be available electronically via shared drive at no charge!  A special thank you to Kelly Mulligan one of own Tropical Storm parents. She has graciously volunteered to do these photos for the team.


Practices Next Week will include only swimmers who will swim in Divisionals on Saturday, July 24th.  We will provide a list of Divisionals swimmers to all families on Sunday, July 18th, so you can plan out your week. 


Divisionals Meet – will be held on Saturday, July 24th at Annandale Swim & Tennis.  HRA is expected to provide a (fair) number of volunteers to help out.  Volunteer shifts are splits into first ½ and second ½ because this is a longer meet.  Look for that sign-up to come out in our Sunday email.


End of Season Banquet – We invite you to celebrate the hard work, dedication, teamwork of our coaches and swimmers at our ANNUAL SWIM TEAM BANQUET SATURDAY JULY 24, 4:15-9:00 PM. All families are asked to please RSVP, even if you do not plan to attend. Coaches too! If you are a "no" the form will take about 1 minute to complete. 

RSVP here

3:15-4:15 pm.........Event setup (for those helping)
4:15-4:45 pm.........Arrival, guest check in & seating, socializing
4:45-6:00 pm.........Banquet Buffet
6:00-6:45 pm.........Celebrity relays, coin toss & other games (UPPER POOL)
6:45-7:30 pm.........8 & Under Awards (UPPER POOL)
7:30-7:45 pm.........Dessert
7:45-8:30 pm.........9 & Up Awards & Senior Recognition (UPPER POOL)
8:30-9:00 pm.........Slide Show (UPPER POOL)
9:00-10:00 pm.......Event clean up (for those helping)

**Times listed above are approximate. In the case of inclement weather, we will shift our location to LDS (Latter Day Saints) Church at 3900 Howard St, Annandale. Weather decision and email notification will be sent early afternoon.

Party Cruise Director: Laura Champe Mitchell [email protected] or 703-725-1823.

Event Details
Our main dishes will be catered (Mexican this year from Anita's), but in order to keep costs down, we ask that each family bring an accompaniment, salad or dessert to share. NOTE: Water and lemonade will be available, but you are welcome to bring your own adult or other beverages (adult beverages not permitted if weather relocation to the church occurs). Much like our meets, this event requires that all adults (both parents if there are two in the mix) assist either before, during or after the event if at all possible. Options for bringing a dish to share and details for assisting are offered on the RSVP form.


Paypal: [email protected]com
Venmo: @Laura-ChampeMitchell
Old school? No worries, just drop a check in the manilla folder labeled "BANQUET" in the "Mitchell" family folder no later than July 25.



For emphasis, we will send out another email focusing on the banquet, but the RSVP link above will take you to a google form with a lot more information, so click through and you’ll get a good sense for how to sign up your family.



This is the end, beautiful friend,


Heidi and Natalie

Team Representatives