Update email from 5/8

Vienna Woods Families,


We wanted to thank you again for your patience and excitement as we kick-off the 2021 swim season.  We already have 140 swimmers signed up for 2021 with 35 new swimmers, which is so exciting!  If you have not already registered, please do so as we will soon stop using previous year’s distribution lists and only be using the 2021 distribution list for communications.

We have some important updates and announcements for the season. Please note that we will not be saying, “in accordance with state, county and local rules and with appropriate social distancing in place” over and over again part in this note, but know that this applies across the board.

Zoom Parent Kick-off Meeting

We have made the decision to hold the 2021 season kick-off meeting over Zoom out of an abundance of caution and the fact that it is typically hard to hear even in a normal season, let alone with distancing and masks and all.  So, we will be holding the parent’s kick-off on Monday, May 24th from 6-7 pm over Zoom.  Please see the below link for the Zoom call with full instructions at the bottom of this note.  We will do our best to provide as many details as possible during this meeting, but please be aware that the summer situation is still very fluid and is likely to change before the season starts.

Kids Season Blast-off

Coach Michelle and the other coaches will be conducting a Kid’s Season Blast off at the pool on Thursday, May 27th.  The schedule is as follows: 

  • 11 and over: 6:00- 6:45
  • 10 and under: 6:45-7:30

During the Blast-off, the coaches will be doing some fun activities, but also going over the protocols for practices, how to enter and exit the pool area/the pool, what to do with masks and gear, how to space in the lanes, etc.  There are a lot of new kids in the program and it has been 2 years for many others, so we want to make sure we are orienting the kids appropriately.  PLEASE, PLEASE encourage all of your kids, particularly your older kids to attend as we need for them to be aware of the rules and we want them showing leadership from day 1.  Kids should come to the pool dressed in casual clothes with their masks. There is no need to wear a bathing suit.

There will be NO DRYLAND this year other than this session during the week before the pool opens.

Practice Schedule

We will be having the same practice schedule as in year’s past which is noted below. If you have a question as to which practice your child should be in, please let either Tom, Molly or Michelle know and we can provide some further guidance.  We will be abiding by the NVSL guidance which is attached to this note which indicates that every effort should be made to maintain 6 feet of distance during practices and this will take some getting used to for the kids.


Tuesday, June 1 thru FCPS closing on June 11

11 & over:                    5:00 pm - 6:00 pm (Monday - Friday)

10 & Under:                 6:00 pm - 7:00 pm (Monday - Friday)


Beginning Monday, June 14

Senior Group:               7:00 am - 8:15 am, Mon-Fri (typically 13 & over)

Junior Group:               8:15 am - 9:00 am, Mon-Fri (typically 9 & under)

Intermediate Group:    9:00 am -10:00 am (typically 9-13 yrs)

A Meets

A Meets will be held in accordance with the schedule that is posted on the Vienna Woods Team Unify site.  Each pool will have their own Covid policies and we will have reviewed these with the other team reps by the Kick-off Meeting.  For Vienna Woods, given our occupancy caps, as it stands right now, we will not be able to have many spectators outside of volunteers.  We will be looking to create as many volunteer spots as possible and this is subject to change as we get closer, but we do want you to be aware that there is a decent chance that we won’t be able to allow spectators as we have in previous years.  There will be specific guidelines for these meets and we will have more information as we get closer to the meets. We will be looking to Live Stream these meets if we have to limit spectators so you don’t miss out!

B Meets

Given that B Meets typically have a much larger number of swimmers participating than A Meets, we are working on a plan to run B Meets as close to as normal as possible, mostly likely on Monday nights as we typically do.  There is a high likelihood that we may have to break the B Meets into two sessions or put some restrictions on the number of swimmers/swims that kids can do, but we are planning on having B Meets.  Nancy and Joel are working with the other area pools to develop the B Meet schedule and we will have more information and a schedule by the Kick-off Meeting.

Social Events and Pep Rallies

Our social committee will be meeting before the kick-off meeting to determine a plan for what we can reasonably do for social events.  We do know that given the current guidance, occupancy limits and distancing requirements, we will not be able to hold pep rallies as we have in the past.  We are unable to have the number of people on Friday evenings for pep rallies in the grove and still have enough room for members and so as of now, this won’t be an option.  We will be thinking through other options to have get-togethers and we do anticipate a banquet and other times to get together, but it won’t look like typical pep rallies.

Ok, that is all the information for now.  Please stay tuned for updates in the near future as they become available and please join us for our kick-off meeting!  Also, please join our Facebook page to make sure you get important updates at

Thanks for reading,

Tom, Molly, Michelle, Mary, Nancy and Joel



Topic: Vienna Woods Kick-off Meeting Time: May 24, 2021 06:00 PM Eastern Time (US and Canada) Join Zoom Meeting Meeting ID: 870 2169 8480 Passcode: 889790 One tap mobile

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