Team Travel Policy for
Marlboro Dukes Swim Team
most vulnerable to misconduct during travel, particularly overnight
stays. This includes a high risk of athlete-to-athlete misconduct.
During travel, athletes are often away from their families and
support networks, and the setting – new changing areas,
locker rooms, workout facilities, automobiles and hotel rooms
– is less structured and less familiar.
is defined as overnight travel to a swim meet or other team
activity that is planned and supervised by the club or
Section 1 -
USA Swimming Required Policies
Club and LSC
travel policies must include these policies. These items are Code
of Conduct stipulations in the USA Swimming Rulebook.
a. Club travel
policies must be signed and agreed to by all athletes, parents,
coaches and other adults traveling with the club.
managers and chaperones must be members of USA Swimming and have
successfully passed a USA Swimming-administered criminal background
of gender, a coach shall not
share a hotel room or other sleeping
an athlete (unless the coach is the parent, guardian, sibling, or
spouse of that particular athlete). (305.5.A)
d. When only
one athlete and one coach travel to a competition, the athlete must
have his/her parents’ (or legal guardian’s) written
permission in advance to travel alone with the coach.
ection 2 -
a. During team
travel, when doing room checks, attending team
activities, two-deep leadership and open and
environments should be
should not ride in a coach’s vehicle without another adult
present who is the
same gender as the athlete, unless prior parental permission
overnight team travel, if athletes are paired with other athletes
they shall be of
the same gender and should be a similar age. Where athletes
are age 13
chaperones and/or team managers would ideally stay in nearby rooms.
When athletes are age 12 & under,
chaperones and/or team managers may stay with athletes. Where
chaperones/team managers are staying in a room with athletes, they
should be the same gender as the athlete and written consent should
be given by athlete’s parents (or legal
d. When only
one athlete and one coach travel to a competition, at
the coach and athlete should attempt to establish a
“buddy” club to associate
with during the competition and when away from the
e. To ensure
the propriety of the athletes and to protect the staff, there will
be no male
athletes in female athlete’s rooms and no female athletes in
rooms (unless the other athlete is a sibling or spouse of that
f. A copy of
the Club Code of Conduct must be signed by the athlete and his/her
parent or legal guardian.
g. Team or LSC
officials should obtain a signed Liability Release and/or
Indemnification Form for each athlete.
h. Team or LSC
officials should carry a signed Medical Consent or
Authorization to Treat
Form for each athlete.
shall be established by the team or LSC staff each day of the
j. Team members
and staff traveling with the team will attend all team
meetings, practices, meals, meet sessions, etc. unless
otherwise excused or
instructed by the head coach or his/her
directions & decisions of coaches/chaperones are
l. Swimmers are
expected to remain with the team at all times during the
trip. Swimmers are
not to leave the competition venue, the hotel, a restaurant, or any
other place at which the team has gathered without the
permission/knowledge of the coach or chaperone.
visiting public places such as shopping malls, movie theatres,
will stay in groups of no less than three persons. 12
& Under athletes
will be accompanied by a chaperone.
n. The Head
Coach or his/her designee shall make a written report of travel
policy or code of conduct violations to the appropriate club or LSC
leadership and the parent or legal guardian of any affected minor
Section 3 -
Other Policies to Consider
following, organized by topic, is a bullet-point list
travel policies to consider.
Teams and LSCs may want to utilize some of these
policies based on their individual
preferences and needs.
guidelines to be established as
needed by the coaches;
team room provided for relaxation and
c. Respect the
privacy of each other;
d. Only use
hotel rooms with interior entrances; and
e. Must wear
seat belts and remain seated in vehicles;
a. Be quiet and
respect the rights of teammates
and others in hotel;
b. Be prompt
and on time;
c. Develop cell
phone usage guidelines;
computer use guidelines including social media;
travel dress code;
appropriate behavior in public facilities;
two different curfews – in own rooms and lights
i. Must stay in
assigned hotel room; and
j. Needs and
wellbeing of the team come first.
responsible for all incidental charges;
responsible for any damages or thievery at
participate in contracted group meals; and
travel reimbursement information and policies.
age guidelines for travel trips;
responsible for getting swimmer(s) to stated departure point;
for families to attend "Team Travel Meets."
Conduct / Honor Code
Development Committee strongly encourages teams and LSCs to create
a Code of Conduct or Honor Code as a companion document to the team
members, team staff, and parents of minors are apprised in writing
of this Code of Conduct and the attached USA Swimming Code of
Conduct. A signature on this document constitutes unconditional
agreement to comply with the stipulations of both
a. Team members
will display proper respect and sportsmanship toward coaches,
officials, administrators, teammates, fellow
competitors and the
public at all times.
b. Team members
and staff will refrain from any illegal or inappropriate behavior
that would detract from a positive image of the team or be
detrimental to its performance objectives.
possession or use of alcohol or tobacco products by any athlete is
possession, use, or sale/distribution of any controlled or illegal
substance or any form of weapon is strictly
“deck changes” are permitted. Athletes are expected to
use available change facilities.
f. Team members
are reminded that when competing in meets, traveling on trips, and
attending other meet-related functions, they are representing both
themselves and the (NAME OF
behavior must positively reflect the high standards of the club (or
a. Failure to
comply with the Honor Code as set forth in this document may result
in disciplinary action. Such discipline may include, but may
not be limited to:
from the trip and immediate return home at the athlete’s
from one or more events, or all events of
from future team travel meets;
from the team; and/or
for a LSC or USA Swimming National Board of
b. Swimmers are
to refrain from inappropriate physical contact at team activities
c. Swimmers are
to refrain from use of inappropriate language.