Meet Job Description: Desk

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Meet job descriptions



The Desk distributes meet information to Runners for delivery to the following recipients:


The Desk works closely with the Computer Operator, who will create paperwork as the events close. Desk will mark these for the Runners to take to appropriate location. Those that are HIGH PRIORITY must be delivered immediately. Desk may need to show Runners where to take the paperwork if necessary.

This is how the paperwork is distributed:

Paperwork Distribution Chain

Document Purpose How to Label Where it Goes
Check In Report by Event # (HEAT AND LANE ASSIGNMENT) For each event, informs on Lane and Heat assignments. HIGH PRIORITY (EVENT NUMBER)
Number in PINK for girls races, Number in BLUE for boys’. Make the number large and distinct.
Gets posted on a wall by gender* (2 sets for Foothill—upstairs and downstairs)
Meet Program by Event # (3 copies) Lists Lane, Heat, Name, Age, Team, Seed Time, and Summary Name HIGH PRIORITY
  • REFEREE (Label “R”)
  • COLORADO (Label “C”)
  • ANNOUNCER (Label “A”) (in PINK for girls races, BLUE for boys’)
  • Head Referee
  • Colorado
  • Announcer (under tent)
Event Lane and Heat Assignment Timing Sheets (8) For Lane Timers to record race times for each swimmer HIGH PRIORITY Highlight lane number (PINK for girls’ events, BLUE for boys’) Runners deliver 8 sheets to each Lane Timer
Results by Event # (3 copies) Inform on event results.
(lower priority)
  • AWARDS (in PINK for girls races, BLUE for boys’)
  • Gets posted on result wall by gender*
  • Announcer
  • Awards workers*
Completed papers from Event Retain a record to refer to in case of problem.
(lower priority)
FILE. This has lower priority and is done only after runners have all papers. The computer operator will attach a clothes pin to the stack. Remove clothes pin, staple and file. File box “Meet Results,” by number of event.
*See the Meet Director for locations