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Family Participation Policy

2018 PSC Family Participation Policy


In order to facilitate the operation of swim meets that we host at Phoenix Swim Club, we have adopted a Family Participation Policy. The intent of the Family Participation Policy is to promote full participation by PSC families as we assist our athletes and coaches build a great swim club and pay the operating expenses here at the aquatic center.  While the dues you pay cover the coaches’ salaries, the money generated from swim meets pays for the electric, gas, water, chemicals, and other operating expenses, all of which is paid for by PSC.

For most PSC families, the policy is simply a mechanism to document the volunteer service we have traditionally provided. In addition, the policy will make it easier for new families to join the PSC tradition of volunteer service. The policy outlines the following:

  • Families with one or more swimmers on the Senior 1, Senior 2, Senior 3, Blue, Black, Red, or White 1, White 2 groups have a participation goal of 400 service credits per family accrued from January 1, 2018 – December 31, 2018, PLUS  be a timer for a minimum of 5 sessions at home meets during 2018.
  • Families with swimmer only on the Rising Stars, Starfish 1, Starfish 2 groups have a participation goal of 200 service credits per family accrued from January 1, 2018 – December 31, 2018, PLUS be a timer for a minimum of 5 sessions at home meets during 2018.  
  • Pre-Starfish & Masters/Lap do not have a participation goal, but you are welcome to volunteer if you can.
  • Families can meet their participation goals through volunteer service at PSC swim meets, activities and events.
  • Half service credit can be obtained by volunteering at PSC away swim meets.
  • Volunteer service activities include: swim officiating and administration, PSC facility support (snack bar, team shop, etc.) and PSC team support (team parent, activity coordinator, etc.).
  • Sign up for volunteer service both on line prior to scheduled events or at the meet in the Volunteer Sign Up Book which will be located at the Clerk of Course table.
  • The intent is to achieve full participation by PSC families. Accommodation will be made for those families that have mitigating circumstances preventing them from reaching the full service goal. For those families that elect not to participate, you may be assessed a fee.

The policy will be in effect for January 1 – December 31, 2018. The policy will be added to the PSC website and available in the office. You can also email your hours to Sandy Lee at slee@phoenixswimclub.org

 


FAMILY PARTICIPATION POLICY

 

1. SERVICE GOALS AND ELIGIBILITY

  1. PSC Families with one or more athletes in Senior 1, Senior 2, Senior 3, Blue, Black, Red, White 1 or White 2:
    1. Annual Service Goal of 400 service credits per family (estimated at approximately 50 hours of service per swimming year)
    2. Each family will also be required to time at 5 sessions  at home meets during 2018
    3. Annual Service Goal Period January 1, - December 31, 2018
    4. Annual Service goal pro-rated monthly for new members joining after February 1, 2018.
  2. PSC Families with one or more athletes in Rising Stars, Starfish 1, Starfish 2 and no swimmers in White or above:
    1. Annual Service Goal of 200 service credits per family (estimated at approximately 25 hours of service per swimming year)
    2. Each family will also be required to time at 5 sessions at home meets during 2018
    3. Annual Service Goal Period January 1 – December 31, 2018
    4. Annual Service Goal pro-rated monthly for new members joining after February 1, 2018
  3. Service Credits Earned at PSC Activities/Events
    1. Full Service Credit Earned by Volunteerism at PSC hosted Swim Meets
    2. Full Service Credit Earned at PSC Activities and Events
    3. ½ Service Credit Earned by volunteerism at PSC Away Swim Meets

2. PARTICIPATION AREAS

  1. PSC Swim Meets
    1. Officiating and Meet Administration
    2. Hospitality, Snack Bar & other meet jobs
    3. Facility preparation, equipment set-up and take down
  2. PSC Facility & Office Support
  3. PSC Team Support
    1. Team Coordinator (Team Mom or Dad for each training group)
    2. Spirit Coordinator (Assists Team Coordinator for each group)
  4. Other Activities
    1. Local Swim Committee Participation
    2. Board Member
    3. Special Projects
    4. Swim Meet Officials’ Training
    5. Travel Meet Chaperones
       

3. FAMILY PARTICIPATION CREDIT ACCOUNTING AND ADMINISTRATION

  1. Sign-up for Service Activity online at our website

i.Check in when arriving at the meet

ii.Provide volunteer service as indicated

iii.Swim club office will maintain an accounting of hours

  1. Family Participation Policy Coordinator Tracks Credit Accumulation

i.Per PSC Family, credits will be accumulated based on sign-up and service

ii.Periodically, the credit status for each family will be updated

iii.Mitigating circumstances will be considered if a PSC Family misses the annual service goal

  1. Awards may be issued to recognize Outstanding Contributions
  2. In cases where a PSC family elects not to participate in annual volunteer service, a volunteer fee may be assessed at the rate of $2 per credit not to exceed $1100

 

SWIM MEETS

Position

Unit

Points Per Unit

Comments/Definition

Meet Director

Meet

150

 

Meet Referee

Session

75

 

Starter

Session

50

 

Stroke & Turn Judge

Session

50

 

Admin. Referee

Session

50

 

Clerk of Course

Session

50

 

Clerk of Course support

Session

50

 

Awards

Session

30

 

System 5 Operator

Session

50

 

System 5 Support

Session

50

 

Hospitality Leader

Session

75

 

Hospitality Support

Session

50

 

Head Timer

Session

30

 

Timers

Session

30

 

Deck Runner

Session

30

 

Announcer

Session

50

 

Snack Bar Leader

Session

75

 

Snack Bar Support

Session

30

 

Environment / Facilities Attendant

Session

50

 

First Aid Station

Session

30

 

Safety Marshall

Session

30

 

Parking Attendant

Session

50

 

BBQ Grill Cook

Session

50

 

Facility Clean Up

Day

50

 

Set Up / Tear Down

Session

30

 

Housing Athlete

Meet

50 per day

Per Family

Host Family

Season

300

 

Other

Activity

TBD

 

 

PSC FACILITY SUPPORT

Position

Unit

Points Per Unit

Comments/Definition

Snack Bar

Day

10

 

Office Support

Activity

TBA

 

 

PSC TEAM SUPPORT

Position

Unit

Points Per Unit

Comments/Definition

Team Coordinator

Per Season

50

 

 

SPECIAL PROJECTS

Position

Unit

Points Per Unit

Comments/Definition

Activity to be Determined

Activity

TBD

 

 

OFFICIALS’ TRAINING

Position

Unit

Points Per Unit

Comments/Definition

Officials Training (on-deck)

Session

50

 

Officials Training (classes)

Event/Class

50

 

Official Certification

Certification

100

 

 

OTHER VOLUNTEER OPPORTUNITIES

Position

Unit

Points Per Unit

Comments/Definition

Board Member

Year

300

 

Committee Member

Year

100

 

LSC Board or Delegate

Year

100

 

Participation Policy Coordinator

 Year

150

 

Team Chaperone

Meet

50 points per day