E Comm Policy


El Paso Aqua Posse

Electronic Communication Policy of  EPAP



El Paso Aqua Posse (EPAP) recognizes the prevalence of electronic communication and social media in today’s world. Many of our swimmers use these means as their primary method of communication. While the EPAP acknowledges the value of these methods of communication, the EPAP also realizes that there are associated risks that must be considered when adults use these methods to communicate with minors.  



All communications between a coach or other adult and an athlete must be professional in nature and for the purpose of communicating information about team activities. The content and intent of all electronic communications must adhere to the USA Swimming Code of Conduct regarding Athlete Protection.


For example, as with any communication with an athlete, electronic communication should not contain or relate to any of the following: 

·         drugs or alcohol use;

·          sexually oriented conversation; sexually explicit language; sexual activity

·         the adult’s personal life , social activities, relationship or family issues, or personal problems; and

·         inappropriate or sexually explicit pictures

·          Note: Any communication concerning an athlete's personal life, social activities, relationship or family issues or personal problems must be transparent, accessible and professional.


Whether one is an athlete, coach, board member or parent, the guiding principle to always use in communication is to ask: “Is this communication something that someone else would find appropriate or acceptable in a face-to-face meeting?” or “Is this something you would becomfortable saying out loud to the intended recipient of your communication in front of the intended recipient’s parents, the coaching staff, the board, or other athletes?”


With respect to electronic communications, a simple test that can be used in most cases is whether the electronic communication with swimmers is Transparent, Accessible and Professional.


Transparent:  All electronic communication between coaches and athletes should be transparent.  Your communication should not only be clear and direct, but also free of hidden meanings, innuendo and expectations. 


Accessible:  All electronic communication between coaches and athletes should be considered a matter of record and part of the EPAP’s records.  Whenever possible, include another coach or parent in the communication so that there is no question regarding accessibility.


Professional:  All electronic communication between a coach and an athlete should be conducted professionally as a representative of the EPAP.  This includes word choices, tone, grammar, and subject matter that model the standards and integrity of a staff member. 


If your communication meets all three of the T.A.P. criteria, then it is likely your method of communication with athletes will be appropriate.



Subject to the general guidelines mentioned above, texting is allowed between coaches and athletes during the hours from 7am until 9pm.  Texting only shall be used for the purpose of communicating information directly related to team activities.



Athletes and coaches may use email to communicate between the hours of 7am and 9pm. When communicating with an athlete through email, a parent, another coach, or a board member must also be copied.



Athletes and coaches must limit all communications through social media sites such as Facebook to those that can be seen publically.  No private messaging between coaches and athletes is allowed.  These communications can only take place between 7am and 9pm.  Coaches are encouraged to either keep their profiles “private” and not accept swimmers as friends, or to keep their profile clean and follow the TAP recommendations above.



The parents or guardians of an athlete may request in writing that their child not be contacted by coaches through any form of electronic communication.