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Volunteer Requirement

Participation Points

The Crusaders is a “parent participation” club. We encourage family participation and we reduce program costs through a Credit program for volunteer time with the club. To illustrate, DCSC hosts up to four meets throughout the year. These hosted meets require a lot of volunteers, but they are responsible for generating $1000s per year in club revenue. This money directly reduces EVERY MEMBER’S cost to swim. Therefore all DCSC families must participate in the participation program.

 

The fee structure and required volunteer points are assigned by your swimmer’s Squad; they are calculated to match the opportunities to volunteer with the swimmer’s level. In September at registration, each family is assigned a number of points to be earned. For families with more than one swimmer this is calculated by adding the points required for each swimmer. Once a family has been assigned points at registration, this quota does not change if a swimmer is advanced to a higher-level group during the season. Every point earned by volunteering equals 1 credit toward the family’s maximum point fee. No credits are given over and above the number of assigned points.

 

At season end, points are converted to $ value at 1pt = $1. Once your point maximum has been reached your volunteer commitment will be reached. Should you not reach the required point level you will be assessed a penalty of $1 per point against your participation program requirement and your account will be debited for this amount at the end of the season.

 

For swim families registering after September, the number of credit/participation points will be assigned by the Participation Program Coordinator based not only on the swimmer’s Group, but also pro-rated by the month of registration and thus, the remaining opportunities to volunteer.

 

As part of September registration, each family has the opportunity to sign up for “administration and support” duties. Requests for participation for swim meets will come before each meet. For duties at DCSC-hosted swim meets, sign-up will be on a “first come, first-serve” basis. Families who volunteer beforehand must still sign-in with the meet manager/designated official representative prior to the start of the session. Families who volunteer, but do not sign-in, and then are not needed won’t be awarded credit points.

To keep your account up-to-date, your volunteer points must be submitted to our Participation Program Coordinator on a regular basis. It is each family’s responsibility to record their volunteer service and to submit to the Participation Program Coordinator.

 

Calculation of Points and Fees

 

Calculate the fee based on the number of swimmers you have and the level at which the children are swimming. Credits will be applied and reconciled at the end of the season. Credits in excess of the annual amounts do not carry over to next season. This fee is revenue neutral should family point commitments be met.

 

Note that 1st year bronze swimmers do not have a participation commitment. First year families entering higher groups assume responsibility for ½ the volunteer points for each swimmer during the family’s first season with the club. Summer and non-competitive swimmers also need to earn ½ the volunteer points for each swimmer.

 

The fee is calculated on a dollar per point basis as stated above.

 

The points & fees assigned by swimmer squad are:

 

Squad

Participation Points Required

Fee

National

200

$ 200

Tag

200

$ 200

Gold

100

$ 100

Silver

100

$ 100

Bronze

60

$ 60

1st  year Bronze

0

0

1st year in other squads, summer and non-competitive

½ points

50 % fee

 

DCSC Participation Commitment

Key Volunteer Positions and Board of Directors Positions

Key Volunteer Positions

Fundraising:

Volunteer Position

Description

Points

Applicant Name

Fundraising Chair

Coordinate, book, plan, & deliver the annual major club fundraiser and all fundraising initiatives. To be Approved by the Board if required.

 

1. Stephanie Baker

2.

3.

Coordinator:

Major Club Fundraiser/Auction

Coordinate, book, plan the major annual club fundraiser/auction. To be approved by the Board if required. Max 1-2 persons

100 points per person

1.

2.

Coordinator:

Swim-A-Thon

Organize and oversee annual swim-a-thon with Head Coach. Collect money and submit it SNS. Procure and distribute prizes. Max 1-2 persons.

75 points per person

1. Jen Courtney

 

2.Kate White

Coordinator: Sobey’s Gift Cards

Monthly fundraiser benefiting the club and individual members.

200 points

Position filled

Andrea Segovia

Coordinator: Citrus

Complete oversight and management of DCSC citrus sales. 3 fundraisers per year.

75 points per person

1. Geoff Bennett

2.

One time fundraisers

Coordinators required for 4-6 fundraisers. Individual should have complete oversight and management of said fundraiser. Fundraiser to be approved by Board.

50 points per person

1.

2.

3.

4.

5.

6.

 

 

Swim meet participation: Hospitality Unit

Volunteer Position

Description

Points

Applicant Name

Suite Lead

  Secure staff for hospitality suite.

  Purchase food

  Arrange meals

  Secure donations.

75 points per person

 

Canteen Lead

  Secure staff for canteen.

  Coordinate with hospitality suite for food purchase and program sales.

75 points per person

 

Supply Manager

  Work with hospitality and canteen to secure all required supplies for events.

75 points per person

 

Volunteer staff (Hospitality/ Canteen)

Parents from all squads equally participate (Novatech, blue, gold, AA, and AAA).

25 points per session

1.

2.

3.

4.

5.

6.

7.

8.

 

 

Swim meet participation: On-deck participation

Volunteer Position

Description

Points

Applicant Name

Director of Competitions

  Oversee/manage DCSC sponsored meets.

  Obtain SNS sanction for DCSC time trials and ensure sufficient officials.

  Participate in SNS meet bidding process to secure DCSC-hosted meets with approval by Head Coach and Board

  Ensure sufficient DCSC officials for away-meets.

  Print and organize programs for DCSC-hosted meets

200 points

Position Filled

 

1. Maureen Nolan

2. Gordon Sweet

 

Chief Timer

Must maintain a constant check on the accuracy and the efficiency of all Timekeepers

 

 

Chief Finish of Electronics

Responsible for operation of the electronic timing system.

 

 

Chief Finish Judge

Determination of the official placing and results of a race.

 

 

Strong & Turn Judge

Judges of Stroke (walks along the pool length) and Judges of Turn (at both ends of the pool) ensures swimmers follow the rules for each swim stroke and turn.

 

1.

2.

3.

4.

Starter

Ensures a fair start for all swimmers. May be asked to judges turns and relays in the start-end of the pool.

 

 

Referee

Most Senior official (in authority) on deck for session. In charge of conduct of the swim competition. Must be at least a level 3 and have taken referee clinic.

 

 

Timer

All families should participate.

  Ensure swimmer’s name, lane, heat number, etc. is correct

  Accurately start and stop watch and record finish times.

 

Timers do not cheer for swimmers (Regardless of team)

 

1.

2.

3.

4.

5.

6.

7.

8.

 

 

Swim meet participation: On-deck participation (cont'd)

Volunteer Position

Description

Points

Applicant Name

Chair of Officials

  Encourage DCSC parent participation as officials

  Promote advancement to higher Official levels. Organize officials’ courses as needed.

  Co-ordinate senior officials for DCSC sponsored meets

150 points

 

Recorder Scorer

  Accept meet entries, set-up meet entries on computer and coordinate meet office staff for meet.

  Responsible for all results

  Tabulate computer results and distribute labeled ribbons/medals

75 points per meet

1. Beth Casey

2. Jamie Flynn

3.

 

Swim meet participation: Education for Deck Participation (Official’s Clinics)

Volunteer Position

Description

Points

Applicant Name

Timing and Safely Marshall

Register/attend workshop. Level I Intro course required for swim meets

 

1.

2.

Stroke and Turn

Register/attend workshop. Achieve certification.

 

1.

2.

3.

4.

Chief Timer

Register/attend workshop. Achieve certification.

 

1.

2.

Chief Finish

Register/attend workshop. Achieve certification.

 

1.

2.

Office

Register/attend workshop. Achieve certification.

 

1.

2.

Starter

Register/attend workshop. Achieve certification.

 

1.

2.

Referee

Register/attend workshop. Achieve certification.

 

1.

2.

Meet Manager

Register/attend workshop. Achieve certification.

 

1.

2.

Clerk of Course

Register/attend workshop. Achieve certification.

 

1.

2.

 

 

 

 

 

 

Administration/Volunteer Support:

Volunteer Position

Description

Points

Applicant Name

 

 

 

 

Coordinator: Participation Points

Administer DCSC volunteer points program. Communicate with Treasurer and DCSC Board.

150 points

Nicole Humble

Chaperon (non-billeted swim meets)

Assist in logistics and oversee DCSC swimmers (off pool deck) during away meets.

  Ensure safety and, nutritional and health needs of the swimmers are met.

  Adhere to code of conduct

  Ensure Head Coach’s instructions are followed.

100 points

 

Team Manager

  Book and/or block accommodations for away meets.

  Coordinate vehicles or other travel arrangements

  Arrange chaperons, cost out fees, develop itineraries and ensure all necessary DCSC forms are completed

150 points

1. Maria Bautista

 

 

2.

Equipment Manager

Order, store, and distribute team gear including collection of monies for the gear.

TBD

Carissa Grimard

Equipment Box

Distribution of team uniforms and gear. Collects payment, coordinates with Team Manager.

 

Heather Burchill

Coordinator: Social Events

Coordinate 3-4 age-appropriate team social events per year.  All events to be approved by Head Coach and DCSC Board.

150 points

Lisa Patter Gold

Coordinator: Banquet

Plans annual year-end banquet.

100 per person

1.

2.

Coordinator: Team Photo

Arrange photographer for squad, team, and individual photographs.

Receive payment, distribute photos, and coordinate with Head Coach and Treasurer.

75 points

 

Marketing, Sponsorship, and Recruitment Chair

Promote DCSC and develop marketing plan and sponsorship/support program. Coordinate with Head Coach and DCSC Board

TBD

1. Karen Campbell

 

2. Nick Burchill

  

 

Administration/Volunteer Support:

Volunteer Position

Description

Points

Applicant Name

Director of Communications

DCSC Board member

Coordinates all information to membership.

200 points

Position Filled

Jody Crowther

Website Assistant

Works with Director of Communications to manage the DCSC website.

 

Patrick Lavinge

Splash Editor

Works with Director of Communications to prepare information release.

 

Jennifer Dean

Attendance to AGM

Attend annual general meeting

10 points

 

SNS Representative

Represent Club at SNS meetings with DCSC is required to provide a rep (2-3 yr rotating cycle)

10 points

 

 

Community Support:

Volunteer Position

Description

Points

Applicant Name

Kiwanis Xmas Tree Sale

Help the Kiwanis group sell Xmas trees.

All families should participate

20 points per person

 

EPIC water stations

 

 

 

Community Efforts as decided by Head Coach

 

 

 

 

   

DCSC Board of Directors:

Executive Committee

Position

Description

Points

Applicant Name

President

 

 

 

Vice President

 

 

 

Secretary

 

 

 

Treasurer

 

 

 

Directors at Large

Position

Description

Points

Applicant Name

Director of Communications

 

 

 

Director of Competitions

 

 

 

Assistant to the Treasurer

 

 

 

Bookkeeper oversight

 

 

 

Director of Administration

 

 

 

Registrar

 

 

 

Support Positions (Attending Board as required)

Chair of Fundraising

 

 

 

Chair of Officials

 

 

 

Chair of Sponsorship/Marketing/ Recruitment