Participation Points

The Crusaders is a “parent participation” club. We encourage family participation and we reduce program costs through a Credit program for volunteer time with the club. To illustrate, DCSC hosts up to four meets throughout the year. These hosted meets require a lot of volunteers, but they are responsible for generating $1000s per year in club revenue. This money directly reduces EVERY MEMBER’S cost to swim. Therefore all DCSC families must participate in the participation program.

The fee structure and required volunteer points are assigned by your swimmer’s Squad; they are calculated to match the opportunities to volunteer with the swimmer’s level. In September at registration, each family is assigned a number of points to be earned. For families with more than one swimmer this is calculated by adding the points required for each swimmer. Once a family has been assigned points at registration, this quota does not change if a swimmer is advanced to a higher-level group during the season. Every point earned by volunteering equals 1 credit toward the family’s maximum point fee. No credits are given over and above the number of assigned points.

At season end, points are converted to $ value at 1pt = $1. Once your point maximum has been reached your volunteer commitment will be reached. Should you not reach the required point level you will be assessed a penalty of $1 per point against your participation program requirement and your account will be debited for this amount at the end of the season.

For swim families registering after September, the number of credit/participation points will be assigned by the Participation Program Coordinator based not only on the swimmer’s Group, but also pro-rated by the month of registration and thus, the remaining opportunities to volunteer.

As part of September registration, each family has the opportunity to sign up for “administration and support” duties. Requests for participation for swim meets will come before each meet. For duties at DCSC-hosted swim meets, sign-up will be on a “first come, first-serve” basis. Families who volunteer beforehand must still sign-in with the meet manager/designated official representative prior to the start of the session. Families who volunteer, but do not sign-in, and then are not needed won’t be awarded credit points.

To keep your account up-to-date, your volunteer points must be submitted to our Participation Program Coordinator on a regular basis. It is each family’s responsibility to record their volunteer service and to submit to the Participation Program Coordinator.

Calculation of Points and Fees

Calculate the fee based on the number of swimmers you have and the level at which the children are swimming. Credits will be applied and reconciled at the end of the season. Credits in excess of the annual amounts do not carry over to next season. This fee is revenue neutral should family point commitments be met.

Note that 1st year bronze swimmers do not have a participation commitment. First year families entering higher groups assume responsibility for ½ the volunteer points for each swimmer during the family’s first season with the club. Summer and non-competitive swimmers also need to earn ½ the volunteer points for each swimmer.

The fee is calculated on a dollar per point basis as stated above.

The points & fees assigned by swimmer squad are:

Squad	Participation Points Required	Fee
National	200	$ 200
Tag	200	$ 200
Gold	100	$ 100
Silver	100	$ 100
Bronze	60	$ 60
1st year Bronze	0	0
1st year in other squads, summer and non-competitive	½ points	50 % fee

DCSC Participation Commitment

Key Volunteer Positions and Board of Directors Positions

Key Volunteer Positions

Fundraising:
Volunteer Position	Description	Points	Applicant Name
Fundraising Chair	Coordinate, book, plan, & deliver the annual major club fundraiser and all fundraising initiatives. To be Approved by the Board if required.		1. Stephanie Baker
			2.
			3.
Coordinator: Major Club Fundraiser/Auction	Coordinate, book, plan the major annual club fundraiser/auction. To be approved by the Board if required. Max 1-2 persons	100 points per person	1.
			2.
Coordinator: Swim-A-Thon	Organize and oversee annual swim-a-thon with Head Coach. Collect money and submit it SNS. Procure and distribute prizes. Max 1-2 persons.	75 points per person	1. Jen Courtney
			2.Kate White
Coordinator: Sobey’s Gift Cards	Monthly fundraiser benefiting the club and individual members.	200 points	Position filled Andrea Segovia
Coordinator: Citrus	Complete oversight and management of DCSC citrus sales. 3 fundraisers per year.	75 points per person	1. Geoff Bennett
			2.
One time fundraisers	Coordinators required for 4-6 fundraisers. Individual should have complete oversight and management of said fundraiser. Fundraiser to be approved by Board.	50 points per person	1.
			2.
			3.
			4.
			5.
			6.

Swim meet participation: Hospitality Unit
Volunteer Position	Description	Points	Applicant Name
Suite Lead	• Secure staff for hospitality suite. • Purchase food • Arrange meals • Secure donations.	75 points per person
Canteen Lead	• Secure staff for canteen. • Coordinate with hospitality suite for food purchase and program sales.	75 points per person
Supply Manager	• Work with hospitality and canteen to secure all required supplies for events.	75 points per person
Volunteer staff (Hospitality/ Canteen)	Parents from all squads equally participate (Novatech, blue, gold, AA, and AAA).	25 points per session	1.
			2.
			3.
			4.
			5.
			6.
			7.
			8.

Swim meet participation: On-deck participation
Volunteer Position	Description	Points	Applicant Name
Director of Competitions	• Oversee/manage DCSC sponsored meets. • Obtain SNS sanction for DCSC time trials and ensure sufficient officials. • Participate in SNS meet bidding process to secure DCSC-hosted meets with approval by Head Coach and Board • Ensure sufficient DCSC officials for away-meets. • Print and organize programs for DCSC-hosted meets	200 points	Position Filled 1. Maureen Nolan 2. Gordon Sweet
Chief Timer	Must maintain a constant check on the accuracy and the efficiency of all Timekeepers
Chief Finish of Electronics	Responsible for operation of the electronic timing system.
Chief Finish Judge	Determination of the official placing and results of a race.
Strong & Turn Judge	Judges of Stroke (walks along the pool length) and Judges of Turn (at both ends of the pool) ensures swimmers follow the rules for each swim stroke and turn.		1.
			2.
			3.
			4.
Starter	Ensures a fair start for all swimmers. May be asked to judges turns and relays in the start-end of the pool.
Referee	Most Senior official (in authority) on deck for session. In charge of conduct of the swim competition. Must be at least a level 3 and have taken referee clinic.
Timer	All families should participate. • Ensure swimmer’s name, lane, heat number, etc. is correct • Accurately start and stop watch and record finish times. Timers do not cheer for swimmers (Regardless of team)		1.
			2.
			3.
			4.
			5.
			6.
			7.
			8.

Swim meet participation: On-deck participation (cont'd)
Volunteer Position	Description	Points	Applicant Name
Chair of Officials	• Encourage DCSC parent participation as officials • Promote advancement to higher Official levels. Organize officials’ courses as needed. • Co-ordinate senior officials for DCSC sponsored meets	150 points
Recorder Scorer	• Accept meet entries, set-up meet entries on computer and coordinate meet office staff for meet. • Responsible for all results • Tabulate computer results and distribute labeled ribbons/medals	75 points per meet	1. Beth Casey
			2. Jamie Flynn
			3.

Swim meet participation: Education for Deck Participation (Official’s Clinics)
Volunteer Position	Description	Points	Applicant Name
Timing and Safely Marshall	Register/attend workshop. Level I Intro course required for swim meets		1.
			2.
Stroke and Turn	Register/attend workshop. Achieve certification.		1.
			2.
			3.
			4.
Chief Timer	Register/attend workshop. Achieve certification.		1.
			2.
Chief Finish	Register/attend workshop. Achieve certification.		1.
			2.
Office	Register/attend workshop. Achieve certification.		1.
			2.
Starter	Register/attend workshop. Achieve certification.		1.
			2.
Referee	Register/attend workshop. Achieve certification.		1.
			2.
Meet Manager	Register/attend workshop. Achieve certification.		1.
			2.
Clerk of Course	Register/attend workshop. Achieve certification.		1.
			2.


Administration/Volunteer Support:
Volunteer Position	Description	Points	Applicant Name

Coordinator: Participation Points	Administer DCSC volunteer points program. Communicate with Treasurer and DCSC Board.	150 points	Nicole Humble
Chaperon (non-billeted swim meets)	Assist in logistics and oversee DCSC swimmers (off pool deck) during away meets. • Ensure safety and, nutritional and health needs of the swimmers are met. • Adhere to code of conduct • Ensure Head Coach’s instructions are followed.	100 points
Team Manager	• Book and/or block accommodations for away meets. • Coordinate vehicles or other travel arrangements • Arrange chaperons, cost out fees, develop itineraries and ensure all necessary DCSC forms are completed	150 points	1. Maria Bautista
Team Manager		150 points	2.
Equipment Manager	Order, store, and distribute team gear including collection of monies for the gear.	TBD	Carissa Grimard
Equipment Box	Distribution of team uniforms and gear. Collects payment, coordinates with Team Manager.		Heather Burchill
Coordinator: Social Events	Coordinate 3-4 age-appropriate team social events per year. All events to be approved by Head Coach and DCSC Board.	150 points	Lisa Patter Gold
Coordinator: Banquet	Plans annual year-end banquet.	100 per person	1.
Coordinator: Banquet	Plans annual year-end banquet.	100 per person	2.
Coordinator: Team Photo	Arrange photographer for squad, team, and individual photographs. Receive payment, distribute photos, and coordinate with Head Coach and Treasurer.	75 points
Marketing, Sponsorship, and Recruitment Chair	Promote DCSC and develop marketing plan and sponsorship/support program. Coordinate with Head Coach and DCSC Board	TBD	1. Karen Campbell
Marketing, Sponsorship, and Recruitment Chair		TBD	2. Nick Burchill

Administration/Volunteer Support:
Volunteer Position	Description	Points	Applicant Name
Director of Communications	DCSC Board member Coordinates all information to membership.	200 points	Position Filled Jody Crowther
Website Assistant	Works with Director of Communications to manage the DCSC website.		Patrick Lavinge
Splash Editor	Works with Director of Communications to prepare information release.		Jennifer Dean
Attendance to AGM	Attend annual general meeting	10 points
SNS Representative	Represent Club at SNS meetings with DCSC is required to provide a rep (2-3 yr rotating cycle)	10 points

Community Support:
Volunteer Position	Description	Points	Applicant Name
Kiwanis Xmas Tree Sale	Help the Kiwanis group sell Xmas trees. All families should participate	20 points per person
EPIC water stations
Community Efforts as decided by Head Coach

DCSC Board of Directors:
Executive Committee
Position	Description	Points	Applicant Name
President
Vice President
Secretary
Treasurer
Directors at Large
Position	Description	Points	Applicant Name
Director of Communications
Director of Competitions
Assistant to the Treasurer
Bookkeeper oversight
Director of Administration
Registrar
Support Positions (Attending Board as required)
Chair of Fundraising
Chair of Officials
Chair of Sponsorship/Marketing/ Recruitment