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2018/2019 Registration

 

Welcome to the 2018/2019 Competitive Swim Season  (Print a PDF Copy)

The club executive is committed to providing all swimmers with equal opportunities to succeed.  Fees and charges are equitably distributed based on training/ coaching provided.

Registration for current swim season:

The EBSC Competitive Swim Team Registration begins prior to the new Swim Season.  Typically, there are three dates set up for returning swimmers prior to registering our new “Gold Swimmers”. 

Swimmers wishing to transfer teams must first contact our Head Coach Gord Emmerson

 

Returning Swimmer Registration Dates:

  • August 20, 2018,         6 – 8 pm          W.J. Henderson Recreation Centre Lobby
  • August 23, 2018,         6 – 8 pm          W.J. Henderson Recreation Centre Lobby
  • September 8, 2018,     8 – 11 am        W.J. Henderson Recreation Centre Lobby

If you are unable to participate in a LIVE registration, please arrange to meet with the Registrar-Peggy Brouillette to deliver your Registration package to her by September 8th

  • Any registrations received after this date will be processed as they come in. 
  • Delayed registration may affect a swimmer’s ability to participate in the first meet of the season.

New/ GOLD Swimmer Registration Dates:

(No registration until an offer has been made following the Intro Camp)

  • September 27, 2018,              4 – 6 pm          W.J. Henderson Recreation Centre Lobby
  • September 29, 2018,              9 – 11 am         Boys & Girls Club

Junior Barracuda Program information and registration please click here.

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How to Register

It is your responsibility to Print and Complete the NEW Registration Agreement and the Swim Family Account Info Form listed below for each individual swimmer and submit at registration as per Swim Ontario Policy. 

You are also responsible for reading the Agreement Documents.

Documents to PRINT & COMPLETE (2 Documents)

Agreements Documents to Read & Review (5)- DO NOT PRINT

  • Participation Consent /Agreement (Reg Form)                 ___
  • Email & Photo Release Agreement (Reg Form)               ___
  • Swimmer Code of Conduct & Ethics Agreement               ___
  • PIPEDA – Swimmer                                                           ___     
  • PIPEDA – Official                                                               ___

If you have any questions regarding this registration process, please contact the Club Registrar – Peggy Brouillette.  ebscregistrar@ernestownbarracudas.net

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Registration Fees & Charges

Registration fees and Charges for the Ernestown Barracuda Swim club are broken down into several key parts.

  • Club Fees
  • Swim Ontario/ Swim Canada Fees
  • Participation Levy Fees
  • Swim Meet Fees

Club Registration Fee for the 2018/2019 Swim Season

(Does not include the Swim Ontario / Swim Canada Fees)

Training/ Roster Group

Club Registration Fee

(Includes a Silicone Training Cap)

5 x Post- Dated Payments

(As per the **Payment Schedule)

Gold

$1105

$221

Platinum

$1210

$242

Age Group 1

$1315

$263

Age Group 2

$1420

$284

Age Group 3

$1580

$316

Senior / National

$1840

$368

Varsity

$100.00 – Paid in Full

 

 

Club Registration Fee for each Additional Swimmer from the same Family

Training/ Roster Group

Club Registration Fee

(Includes a Silicone Training Cap)

5 x Post- Dated Payments

(As per the **Payment Schedule)

Gold

$1028

$205.60

Platinum

$1126

$225.20

Age Group 1

$1223

$244.60

Age Group 2

$1321

$264.20

Age Group 3

$1470

$294.00

Senior

$1712

$342.40

Varsity

No discount

 

 

Swim Ontario / Swim Canada Fees – Non-Refundable

  • These Fees Must be paid in full at the time of Registration in accordance with Swim Ontario Policy.
  • Fees are based on your swimmer's age as of December 31, 2018

Age (as of
Dec 31)

SNC Fees

+ Swim Ontario Fees

+ HST

= Total SO/SC Fee

Fundamental: 8 & U

$25.00

$60.00

$7.80

$92.80

Skills: 9 & 10

$45.00

$60.00

$7.80

$112.80

Developmental: 11-14

$65.00

$60.00

$7.80

$132.80

Open: 15&O

$85.00

$60.00

$7.80

$152.80

Varsity

$42.50

$6.00

$0.78

$49.28

 

**Post-Dated Payment Schedule – PLEASE NOTE DATE CHANGES

  • August 31st*              Club Fees                  
  • August 31st               Swim Ontario Fees     * Required to Pay SO/SNC Fees
  • September 30th         Club Fees
  • October 31st              Club Fees
  • November 31st          Club Fees
  • December 31st          Club Fees

Payment Processing by Credit Card or Cheque

  • Please make Cheques Payable to EBSC
  • Families are responsible for updating their Credit Card information if their card expires mid-season.
  • NSF Fees will Apply for all forms of Payment
  • Families may choose their payment process.
  • Credit Card Processing Fee = 3.75% of total onto each transaction.  Link to “Paying by Credit Card” Guide.

Option 1: Pay all Fees at the time of Registration

  • 1 Club Registration Fee
  • 1 Swim Ontario / SNC Fee (Paid Separately from Above)
  • 2 x Levy Hours Fee (Post Dated Payments / Cheques (Jan 31st, 2019 and June 30, 2019)

Option 2: Set Up 5 x Post-Dated Payments (As Per the Payment Schedule)

  • Club Registration Fee / 5
  • 1 Swim Ontario / SNC Fee (Paid Separately from Above)
  • 2 x Levy Hours Fee (Post Dated Payments / Cheques (Jan 31st, 2019 and June 30, 2019) 

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Participation Levy Fees

EBSC Families are encouraged to volunteer with the club to earn LEVY Hours. Participation Levy is credited at $10/hour. Through your volunteer contribution to the club, these LEVY HOURS can be completely erased. (Our goal is that we shred your postdated cheques for Levy because you have completed your LEVY Hour Commitment).

  • Each Swim Family Will Submit 2- POST-DATED Levy Payments (Credit Card or Cheque), based on their LEVY Category, at registration.

Levy Cheques are Dated:

  • January 31st, 2019
  • June 15th, 2019

Levy Category

First Swimmer

Amount for Each Levy Cheque

Additional
Swimmers

+ Add

First Year Swimmer with EBSC

30 hours

$150 X 2

 

+15 hours

+ $75 x 2

Second Year + Swimmer with EBSC

50 hours

$250 x 2

+15 hours

+ $75 x 2

Example:        I have 2 swimmers.  Both 2nd + Year Swimmers. 

                        I write 2 Levy Cheques for $325 each

                        My Calculation

                        1st Swimmer 50 hours x $10 = $500 / 2 = $250

                        2nd Swimmer 15 hours x $10 = $150 / 2 = $75

Note:               A Maximum Number of 65 Levy Hours will be asked of any one family, regardless of the number of additional swimmers in that family                           

There are many ways to earn your participation levy hours, including helping with a fundraiser/ rebate project, volunteering at one of our Swim Meets, etc.  See the Participation Levy page on our Website for more detail.  All volunteer opportunities with the club will be posted/emailed and members may sign up jobs via the website.

Contact the LEVY Coordinator- Michelle Parent if you have any questions.

__________________________________________________________________________________________

Swim Meet & Fees

Meet Fees and the cost of travel to and from swim meets (+ accommodation if necessary) is the sole responsibility of the swimmer’s family.  Please factor these expenses into your Swim Season Budget. 

  • Swim meets are scheduled throughout the season for Competitive swimmers. Meets are held locally (Kingston & Belleville), throughout Ontario and sometimes Quebec. Entry standards and entry fees vary between meets. 
  • Meet packages and Swim Meet details are posted to the website so that parents can commit to the meet. 
  • Coaches will propose events for new/ developing swimmers and discuss events with Senior & National Swimmers. 
  • Families may opt out of swim meets or decide how many days/ events they will commit to.
  • As per EBSC By-Law, “Competitive Swimmer” means a swimmer who actively competes in a minimum of four (4) swim meets per swim season, or as determined by the Board.
  • Coaches enter swimmers into events in advance of each Meet. The number of sessions and events may be different for each Meet.
  • Coaches send out event entries in advance of the meet and provide a deadline to inform the coach if you need to make any changes or scratch from the meet.

NOTE: Once the coach has submitted the final meet entries, families will receive a billing notice for payment with a due date attached. You are responsible for paying the committed fees on-time, even if your swimmer does not attend.

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Refunds for Withdrawal from the Ernestown Barracuda Swim Club

Request for a Withdrawal from the Club and a Refund must be made in writing to the Board, via email to the Secretary or handed to the Head Coach.

  • Requests for Withdrawal and Refund will be considered at the Board level as per Section 2.05 of the By-Law.
  • No refunds will be issued after January 31 of the year, without written proof of a Medical Condition that prevents the swimmer from training/competing.

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Club Fundraising/ Rebate Opportunities

The  Club offers swim families the opportunity to support the clubs various fundraising initiatives AND to earn a 30 % rebate of the Club Registration Fees through a variety of Rebate Opportunities

Training/ Roster Group

Rebate Opportunity – Maximum Amount

Gold

$331.50

Platinum

$363.00

Age Group 1

$394.50

Age Group 2

$426.00

Age Group 3

$474.00

Senior / National

$552.00

Varsity

No Rebate

 

If you have any suggestions for improving this page, please send your feedback to the Club President - Nadine Partridge, who will be working with the new registrar and webmaster as they transition into their new and exciting roles with the club.