Minor Athlete Abuse Prevention Policy
Eaton Red Waves
June 23, 2019
Last Reviewed on November 24, 2020Adopted: June 23, 2019
Last Reviewed on November 24, 2020
THIS POLICY APPLIES TO:
- All USA Swimming non-athlete members and adult athlete members;
- Participating non-members (e.g., meet marshals, meet computer operators, timers, etc.);
- LSC and club adult staff and board members; and
- Any other adult authorized to have regular contact with or authority over minor athletes.
USA Swimming member clubs and LSCs are required to implement this Minor Athlete Abuse Prevention
Policy in full. The Minor Athlete Abuse Prevention Policy must be reviewed and agreed to in writing by all
athletes, parents, coaches and other non-athlete members of member clubs on an annual basis with such
written agreement to be retained by the club.
I.Observable and Interruptible
One-on-one interactions between a minor athlete and an Applicable Adult (who is not the minor’s
legal guardian) must occur at an observable and interruptible distance from another adult unless
meeting with a Mental Health Care Professional and/or Health Care Provider (see below) or
under emergency circumstances.
a. Meetings between a minor athlete and an Applicable Adult may only occur if another adult is
present and where interactions can be easily observed and at an interruptible distance from
another adult, except under emergency circumstances.
b. If a one-on-one meeting takes place, the door to the room must remain unlocked and open. If
available, it must occur in a room that has windows, with the windows, blinds, and/or curtains
remaining open during the meeting.
c. Meetings must not be conducted in an Applicable Adult or athlete’s hotel room or other
overnight lodging location during team travel.
III.Meetings with Mental Health Care Professionals and/or Health Care Providers
If a Mental Health Care Professional and/or Health Care Provider meets with a minor athlete in
conjunction with participation, including at practice or competition sites, a closed-door meeting
may be permitted to protect patient privacy provided that:
a. The door remains unlocked;
b. Another adult is present at the facility;
c. The other adult is advised that a closed-door meeting is occurring; and
d. Written legal guardian consent is obtained in advance by the Mental Health Care
Professional and/or Health Care Provider, with a copy provided to the Eaton Red Waves.
IV.Recommended] Individual Training Sessions
Individual training sessions outside of the regular course of training and practice between
Applicable Adults and minor athletes are permitted if the training session is observable and
interruptible by another adult. Legal guardians must be allowed to observe the training session.
SOCIAL MEDIA AND ELECTRONIC COMMUNICATIONS
All electronic communication from Applicable Adults to minor athletes must be professional in
II.Open and Transparent
Absent emergency circumstances, if an Applicable Adult with authority over minor athletes needs
to communicate directly with a minor athlete via electronic communications (including social
media), the minor athlete’s legal guardian must be copied. If a minor athlete communicates to the
Applicable Adult (with authority over the minor athlete) privately first, said Applicable Adult must copy the minor athlete’s legal guardian on any electronic communication response to the minor athlete.
When an Applicable Adult with authority over minor athletes communicates electronically to the entire team, said Applicable Adult must copy another adult.
III.Requests to Discontinue
Legal guardians may request in writing that their minor athlete not be contacted through any form
of electronic communication by Club Name, LSC or by an Applicable Adult subject to this Policy.
The organization must abide by any such request that the minor athlete not be contacted via
electronic communication, or included in any social media post, absent emergency circumstances.
Electronic communications must only be sent between the hours of 8:00 a.m. and 8:00 p.m.,
unless emergency circumstances exist, or during competition travel.
V.Prohibited Electronic Communication
Applicable Adults with authority over minor athletes are not permitted to maintain private social
media connections with unrelated minor athletes and such Applicable Adults are not permitted to
accept new personal page requests on social media platforms from minor athletes, unless the
Applicable Adult has a fan page, or the contact is deemed as celebrity contact as opposed to
regular contact. Existing social media connections with minor athletes must be discontinued.
Minor athletes may “friend” Club Name and/or LSC’s official page.
Applicable Adults with authority over minor athletes must not send private, instant or direct
messages to a minor athlete through social media platforms.
Local travel consists of travel to training, practice and competition that occurs locally and does not
include coordinated overnight stay(s).
Applicable Adults must not ride in a vehicle alone with an unrelated minor athlete, absent
emergency circumstances, and must always have at least two minor athletes or another adult in
the vehicle, unless otherwise agreed to in writing by the minor athlete’s legal guardian.
[Recommended] Legal guardians must pick up their minor athlete first and drop off their minor
athlete last in any shared or carpool travel arrangement.
Team travel is travel to a competition or other team activity that the organization plans and
a. During team travel, when doing room checks two-deep leadership (two Applicable Adults
should be present) and observable and interruptible environments must be maintained.
When only one Applicable Adult and one minor athlete travel to a competition, the minor
athlete’s legal guardian must provide written permission in advance and for each competition
for the minor athlete to travel alone with said Applicable Adult.
Team Managers and Chaperones who travel with Club Name or LSC must be USA
Swimming members in good standing.
b. Unrelated Applicable Adults must not share a hotel room, other sleeping arrangement or
overnight lodging location with a minor athlete.
Minor athletes should be paired to share hotel rooms or other sleeping arrangements with
other minor athletes of the same gender and of similar age.
c. Meetings during team travel must be conducted consistent with the One-on-One Interactions
section of this Policy (i.e., any such meeting must be observable and interruptible). Meetings
must not be conducted in an individual’s hotel room or other overnight sleeping location.
LOCKER ROOMS AND CHANGING AREAS
I.Requirement to Use Locker Room or Changing Area
The designated locker room or changing area must be used when an athlete or Applicable Adult
changes, in whole or in part, into or out of a swimsuit when wearing just one suit (e.g., deck
changing is prohibited).
II.Use of Recording Devices
Use of any device’s (including a cell phone’s) recording capabilities, including voice recording, still
cameras and video cameras in locker rooms, changing areas, or similar spaces by a minor
athlete or an Applicable Adult is prohibited.
An unrelated Applicable Adult must not expose his or her breasts, buttocks, groin or genitals to a
minor athlete under any circumstance. An unrelated Applicable Adult must not request an
unrelated minor athlete to expose the minor athlete’s breasts, buttocks, groin or genitals to the
unrelated Applicable Adult under any circumstance.
Except for athletes on the same team or athletes attending the same competition, at no time are
unrelated Applicable Adults permitted to be alone with a minor athlete in a locker room or
changing area, except under emergency circumstances. If the organization is using a facility that
only has a single locker room or changing area, separate times for use by Applicable Adults must
Eaton Red Waves must regularly and randomly monitor the use of locker rooms and changing areas to
ensure compliance with this Policy. Locker rooms and changing areas may be monitored by use
of the following methods:
a. Conducting a sweep of the locker room or changing area before athletes arrive;
b. Posting staff directly outside the locker room or changing area during periods of use;
c. Leaving the doors open when adequate privacy is still possible; and/or
d. Making occasional sweeps of the locker rooms or changing areas with women checking on
female locker rooms and men checking on male locker rooms.
Every effort must be made to recognize when a minor athlete goes to the locker room or
changing area during practice and competition, and, if the minor athlete does not return in a
timely fashion, to check on the minor athlete’s whereabouts.
VI.Legal Guardians in Locker Rooms or Changing Areas
Legal guardians are discouraged from entering locker rooms and changing areas. If a legal
guardian does enter a locker room or changing area, it must only be a same-sex legal guardian
and the legal guardian should notify a coach or administrator in advance.
MASSAGES AND RUBDOWNS/ATHLETE TRAINING MODALITIES
I.Definition: In this section, the term “Massage” refers to any massage, rubdown, athletic training
modality including physical modalities (e.g., stretching, physical manipulation, injury rehabilitation,
etc.) and electronic or instrument assisted modalities (e.g., stim treatment, dry needling, cupping,
Any Massage performed on an athlete must be conducted in an open and interruptible location
and must be performed by a licensed massage therapist or other certified professional. However,
even if a coach is a licensed massage therapist, the coach must not perform a rubdown or
massage of an athlete under any circumstance.
Additional Minor Athlete Requirements
a. Written consent by a legal guardian must be obtained in advance by the licensed massage
therapist or other certified professional, with a copy provided to Club Name.
b. Legal guardians must be allowed to observe the Massage.
c. Any Massage of a minor athlete must be done with at least one other adult present and must
never be done with only the minor athlete and the person performing the Massage in the
d. [Recommended] Any Massage of a minor athlete must only occur after a proper diagnosis
from a treating physician and be done in the course of care according to the physician’s