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Photography Policy

 

 

PHOTOGRAPHY POLICIES 

PURPOSE

There has been much talk about whether it is safe to have images taken of children participating in sports. While the great majority of images are appropriate and are taken in good faith, it is a fact that images can be misused and children can be put at risk if common- sense procedures are not observed. 

1. The publishing of a minor athlete’s photograph (under 18) either on a notice board or in a published article or video recording (including video streaming) of swimming competitions (“publication”) should only be done with parents’ consent per the attached form. 

2. A parent or guardian has the right of refusal to have their children photographed. The exercise of this right of refusal cannot be used as grounds for refusing entry into a swimming competition. Therefore a publisher of any photo of a minor that may go to press or on a notice board, be it through a member of the club or official photographer, must receive parental consent before publishing/displaying the photo, preferably in writing.

In the case of open meets and other competitions where the host club has an official photographer present, all parents attending should be made aware of this in the meet information. If photos are to be published anywhere, the individual parent should be given the opportunity to withhold their consent. Their right to do so should be specifically drawn to their attention. 

All photographs must observe generally accepted standards of decency, in particular: 

1. Action shots should be a celebration of the sporting activity and not a sexualized image in a sporting context. 

2. Action shots should not be taken or retained where the photograph reveals a torn or displaced swim suit. 

3. Photographs should not be taken from behind swimming blocks at the start of a race or exhibit a child climbing out of the swimming pool. 

4. Photography of any kind is strictly prohibited in locker-rooms or bathrooms. 

Photography Consent Form 

The Greenwood Tiger Sharks Swim Team may wish to take photographs (individual and in groups) of swimmers under the age of 18 that may include your child during their membership in the club. All photos will be taken and published in line with club policy (found below). The club requires parental consent to take and use photographs. 

Parents have a right to refuse agreement to their child being photographed. 

As the parent/caregiver of __________________ I allow the following: 

Take photographs to use on the club’s secure website 

Consent given                     Consent refused 

Take photographs to include with newspaper articles 

Consent given                     Consent refused 

Take photographs to use on athletic club notice boards / FYI 

Consent given                     Consent refused 

Video for training purposes only 

Consent given                     Consent refused 

Signed: ______________________________________________________________

 Dated: ______________________________________________________________

Please return this form to: __WWPBA Safe Sport Coordinator_

I hereby grant permission to Greenwood Tiger Sharks Swim Team to use my likeness (or my child's likeness) in a photograph on its website or in other official club printed publications without payment or any other consideration. 

I acknowledge the Club’s rights to crop and treat the photograph at its discretion. I understand that the club may choose not to use my photo at this time, but may do so at its own discretion at a later date. I also understand and agree that these materials will become property of Greenwood Tiger Sharks Swim Team and will not be returned. 

I hereby hold harmless and release and forever discharge Greenwood Tiger Sharks Swim Team from all claims, demands, and causes of action, which I, my heirs, representatives, executors, administrators, or any other persons acting on my behalf or on my estate’s behalf have or may have by reason of this authorization. 

I understand that once my image is posted on Greenwood Tiger Sharks website, the image can be downloaded by any computer user. Therefore, I agree to indemnify and hold harmless from any claims the following: 

• Club Greenwood Employees 

• Greenwood Tiger Shark Employees 

I am 21 years of age and am competent to contract in my own name or am doing so on behalf of my child(ren) under the age of 21 years. I have read this release and I fully understand the contents, meaning, and impact of this release.