Responsible for preparation and sale of concessions items. Must arrive 30 min before warm up for morning sessions.
Enters relay teams and deck seeded swimmers into meet computer, compares lane timer times to console results to verify swimmer times and makes adjustments as necessary on meet computer, posts results at meet, prints award labels for awards, provides meet results to coaches on disk or flash drive (provided by coaches). May be asked to help set up or take down computer area if working first or last session of meet. Requires training that could take an entire season to accomplish. Volunteer credit will be provided during the training period. Must arrive 30 min before warm up for morning sessions.
Responsible for running the timing system during a meet session, setting pads and plugging in pickles. Requires training that could take an entire season to accomplish. Volunteer credit will be provided during the training period. Must arrive 30 min early for the morning sessions.
Timing Console Apprentice
This person will work under the direct supervision of currently trained timing console operators to learn the basics and in depth knowledge. This training will include the timing console as well as basic trouble shooting for the timing equipment (pads, harness, pickles). Please review the following videos before your first training session, approx 95 min.
Meet Entry Chair
Responsible for team entries and processing them, building financial reports, getting printing program printed, collecting team fees, communicating with participating entry contacts for each team. Requires training that could take an entire year to accomplish. Volunteer credit will be provided during the training period.
Meet Entry Chair Apprentice
Works with current entry chair(s) and meet director over several meets to learn the role. It requires computer access to Meet Manager 6.0 and basic knowledge of meet manager. This apprentice will communicate with coaches and reports under the direct supervision of the current entry chair(s) and meet director.
Organizes clipboards, lane timer sheets and dolphiin watches. Distributes watches and clipboards. Changes batteries in dolphins. The head timer starts and clears all lane timer watches. A 5 second delay after the last swimmer in each heat is required before clearing and sending times to the computer. The head timer can complete all tasks during warm up.
Responsible for arranging, planning, and presenting food, beverages and snacks for coaches, officials and volunteers at the meet. The hospitality personnel must arrive 30 min early for the morning sessions. There may be some clean up required at the end of each session.
Times each heat with a stop watch and pickle. Writes down times on lane timer sheets. Hands out heat winner coupons or ribbons when applicable. Lane timers must be 11 or older, 11 year olds must be paired with a parent.
To alleviate stress on the officials and referees running the meet and used to verify discrepancies in recorded times. The people in this role record on a heat sheet the order in which the swimmers finish. Easier to do in pairs where one person lists the lanes in order of finish and the other person writes the order down. The more accurate the better but in the case of 50s free and the like, many times only the first 2-3 and last 2-3 may be recorded.
Sells programs during the meet and may be required to help with heat winners or team apparel sales. Must arrive 30 min before to warm up.
Relief Timer & Runner
Is available to lane timers in case they need a bathroom break, etc. Collects lane timer sheets after each event and delivers to the computer table. If awards are presented, may be required to sort them. May be required to post meet results by the computer personnel.
Monitors swim meet for accidents and misconduct of swimmers, coaches or general public.