MACS relies upon volunteers to help with the many activities necessary to run a premier USA Swimming club in Colorado. These jobs help the team operate smoothly for the coaches, swimmers, and parents. MACS’ goal is to have each family take on a position that best suits their talents and time constraints.
The following is a list of the positions or committees that are necessary to the smooth running of our team. If you’re interested in volunteering for any of these activities, please contact a member of the Board of Directors.
Board of Directors
President - A one-year term following a year as president elect. The president chairs all monthly board meetings, prepares the agenda, and is a point of contact for team concerns.
President Elect- A one- year term spent assisting the president and chairing the meetings in the president’s absence.
Treasurer- Two-year term, prepares yearly budget and works with bookkeeper in paying bills; prepares input on the financial status of the team; prepares annual registration packet.
Secretary- Two-year term, take minutes of the board meetings and distributes to members.
Communications- Two-year term, maintain website & team Facebook page, send communication emails to team, collect coaches articles & swimming articles to put in annual newsletter.
Member at Large (2)- Two-year term, work on special projects as determined by the board.
Ways and Means Chairperson (1)- Coordinate the many fundraisers, serve as a clearinghouse of ideas for new fundraisers, and present new fundraising ideas as well as status of current fundraisers at board meetings.
MACS holds large meets in October and January, and smaller ones in the summer. These events are the biggest fundraisers for MACS. All families are expected to volunteer at the meets in some capacity-- timing, running, scoring, ribbons, or helping with the concession stand.
The following are higher commitment positions. Please note that these positions will draw on the general membership for staffing.
Click here for a detailed description of the volunteer jobs necessary to host a meet.
Meet Director- In charge of the administrative side of the meet. Assists head coach in getting USA sanction, communicates with coaches from invited teams, sets up meet on Meet Manager, seeds the meet with assistance of scorer, and works with head timer. Consults with Concessions, Hospitality, and Safety Coordinators as well as assisting Meet Program Director.
Scorer- (2) Runs computer with assistance, prints and posts results, runs labels for ribbons, and runs official’s reports.
Console- (2) Runs the timing console that runs the scoreboard and works with scorer.
Concessions Coordinator- (2) Shops, stock, and staffs the concession stand for the meet.
Hospitality- (2) Shops and prepares food for the main workers, coaches, and officials at the meet.
Head Timer-(1) Makes sure all lanes are staffed with timers at all times.
Meet Program Director- (1) Coordinates program ads, arranges printing and sellers of programs at meet.
Sponsors Director- (1) Goes to community businesses and solicits donations for food to be sold at meet or used for hospitality. Also procures donations for heat winner prizes.
SCRIP/King Soopers - Take orders for SCRIP and King Soopers and distribute to buyers.
Butter Braids- Distribute information, take orders. and arrange for delivery.
Team Dinners- Arrange with restaurant and communicate with team on details (email, bulletin boards, vouchers to coaches.)
SWIM-a Thon- Distribute information collect donations.
Apparel- Design, take orders, communicate with team, and distribute MACS wear to team.
Welcome Wagon Coordinator -Welcome new families, answer questions, introduce them at meets, and prepare write-up of swimmers for newsletter.
Distribute brochures within community-seek out promotional Recruitment Coordinator opportunities within community
Website- Update and maintain the MACS website.
Team photographer- Take pictures for website and create annual bulletin boards for Pierpoint.
High School Prep Program - Contact high school coaches, set up schedule with coaches, prepare application and distribute.
Liaison- (6) one person per practice group that would be responsible for coordinating group activities, distributing information, planning group-related social events.
USA Official- (10) Officiate at meets.
Annual Picnic- Arrange date & time, photographer, food, set up/clean up help, and lifeguards. Check in families at picnic.
Legal Help - Pro Bono work as needed.
CPA- Help prepare tax forms.
Hotel & Airline Reservations- Contact area hotels several months in advance of an away meet and reserve a block of rooms. Coordinate most economical flights for travel meets. Distribute information to the team.
Cleaning -Clean Pier Point clubhouse area and locker rooms.
Snow & Ice removal
Groundskeeping- landscaping, weeding, tree pruning, edging, weed whacking