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BOD Responsibilities

Board Responsibilities

President:

  • Act as liaison between board, coaches, and recreation district
  • Act as liaison between board and team manager 
  • Oversee registrar, entry chair, and clerk of course duties.
  • Follow up with board members on specific yearly and meet duties
  • Plan agendas and lead board meetings
  • Renew yearly contract with recreation district and coaches
  • Follow-up with all board members during meet to help with meet areas
Vice-President:
  • Back up presiding over meeting if president is absent from board meeting
  • Act as meet director
  • Reserve pool and hospitality room for home meets
  • Make sure donors are contacted for supplies 
  • (coffee, ice, sound system, pepsi, bakeries, and local merchants for gift cards)
  • Make sure everyone signs up for responsibilities at home meet
  • Contact people who are not signed up to work
  • Work with pool staff to aide function of home meets
  • Follow-up with all assigned positions during meet to help with meet areas
  •  manager to make sure minutes are posted
  • Organize and oversee timers during meets

Treasurer:

  • Make sure everyone signs up for responsibilities at Western Slopes and State
  • Act as liaison between team manager and board for financial needs
  • Be back up for minutes if secretary is absent from board meeting
  • Work with team manager to make sure all departments have change for meet
  • Collect money from raffle, concessions, and equipment at end of each day
  • Organize and oversee ribbon/awards for home meets 

Secretary

  • Script and Record minutes for each board meeting
  • Arrange for replacement to take minutes if absent from board meeting
  • Work with team

Meet Concessions

  • Organize and supervise a concession during home meets
  • Set-up, maintain and breakdown concessions for meets
  • Report all sales at end of each day and return money box to treasure
  • Make sure all donors are listed on our web-site
  • Contact people who are not signed up for food donations

Meet Hospitality

  • Maintain Raffle license and file quarterly reports
  • Organize and supervise hospitality during home meets
  • Feed the meet workers on deck during the meets
  • Plan and serve coaches, officials, and board members daily lunches
  • Organize gift for officials at home meet
  • Contact people who are not signed up for food donations

Public Relations

  • Help team manager with quarterly newsletter
  • Organize team picnics and social events 
  • Update/decorate pool bulletin board (specifically for swim-a-thon and meet)
  • Contact photographer for yearly team pictures; Kathy Gaber currently does this
  • Contact Press about upcoming home meets 
  • Send Press results of home meets (Could send away meet results if choose)
  • Line up someone to take pictures for you to send with results to press
  • Organize and oversee the announcers for the meet
Equipment
  • Order goggles and caps for swimmers and keep supplies available
  • Organize sales of team apparel
  • Contact equipment merchant for home meet merchandise (Action Accents) 
  • Inventory merchandise for home meet and mail back left over merchandise
  • Organize sales of merchandise at home meet
  • Report all sales at end of each day and return money box to treasure

Fundraising

  • Keep records of sponsor board 
  • Make personal contact to deliver invoices and thank you notices
  • Make sure board sponsors are listed on web site
  • Organize swim-a-thon or other fundraising event we choose
  • Organize and oversee workers for Raffle/Program table
  • Report all sales at end of each day and return money box to treasure