Monthly Training Fees: 2016 - 2017
Black or Grey group swimmers during their high school season will pay Grey dues
Pro-Rating Monthly Training Fees
Team Vortex Swim Club DOES NOT pro-rate partial month swimming. The ONLY exceptions are (a) the first month a new swimmer joins the team (b) high school swimmers leaving to swim with their high school swim team, and (c) the month of May for swimmers leaving to join their neighborhood recreational summer swim team.
Team Vortex offers a multi-swimmer discount off of monthly dues in Waterspouts, Whirlpool, Cyclone, Tsunami, White, Green, and Black practice groups for families. We do not offer a multi-swimmer discount for the high school prep or summer prep groups or for swimmers receiving a dues discount during their high school season. In any given month in which your children swim, the dues are assessed as follows:
First Child (swimming in the highest group) - Full Dues
Second Child (swimming in the next highest group) - $5.00 off
Third Child (swimming in the next highest group) - $10.00 off
Fourth Child (swimming in the next highest group) -$15.00 off
+ Children - additional $5.00 off each
High School Swimmer Discount
Black or Grey Group swimmers may choose to supplement their High School workout during their high school swim season. Swimmers pay $90/month to swim. This is equivalent to the Grey Group Dues
USA Registration (per swimmer):$66.00 (Annual); $35.00 (Seasonal April 1-Aug 31, 2016)
NEW Meet Fee: $5.00 per swimmer per meet.
2016 – 2017 Swim Season (September – July - per family) : $75.00 (Sept-July charged at registration)
Annual Administrative Fee (per family):$100.00 (September thru July - Charged at registration) – Swimmers will get their team shirt and 1 team cap as part of their registration fee
Team Suits & Caps
Boys suit: Available thru MI Sports starting at $38
Girls suit: Available thru MI Sports starting at $50.00
Suits can be ordered from MI Sports in Loveland (www.swimmisports.com)
Silicone cap: $15.00 - Thru coaches on-deck
Latex cap: $5.00
Caps can be purchased from online, email firstname.lastname@example.org.
Swim Meet Fees
Meet fees are NOT included in monthly dues and are in addition to your monthly dues. Meet fees include a pool surcharge and a per event entry fee. These fees vary by meet and can add up quickly! It is your responsibility to read the meet information and understand the meet fees when signing up for swim meets. Swim meet fees are NOT refundable after the meet deadline regardless of the reason a swimmer does not attend the meet.
Monthly Billing Statements
The team bills electronically in advance for monthly dues.
Due to increasing costs, we have changed our billing policy. Families are free to take a break from Vortex Swim Club as long as they provide notice by the 25th of the month prior to the break to the billing manager.
Any swimmer registered for a month is obligated to pay dues for the month regardless of whether the swimmer attends practice or not.
It is your responsibility to review the account billing summary that you receive and to keep your current email address updated with the team. Your account statement is emailed to the primary email entered into the team website.
- NO CHARGES or CHECK/CASH PAYMENTS will be entered into your account between the 27th-1st with the exception of the first month a new swimmer joins the team.To streamline the billing process, all new charges will be entered the 2nd -27th of the month.
- CRITICAL: Between the 27-30th of every month, you will be sent an “Account Billing Summary” email. It includes a detailed summary of upcoming charges for the next invoice and reflects the projected amount owed on the 1st of the month. Password protected account balances are available on the team’s secure web site.
Please follow these steps to view your statement:
· Sign-in to your account
· Click on the $ Invoice/Payment link on the left side of our website.
· Between the 27th-last day of current month: use the projected amount owed for your payment amount.
· Between the 1st-10th: use the current invoice amount for your payment amount.
You have until the last day of the current month to dispute the charges/payments in the account billing summary. Contact email@example.com to dispute charges.
How to Make a Payment
Payment Options: You must log into your Vortex account and select your payment method. There is 1 way to pay your invoice:
Payment by automatic bank account withdrawal (ACH):Vortex offers automatic payment through electronic payment. Members fill out their account information on our secure team website. This is the preferred method of payment. All ACH electronic fund transfers will occur on the 1st of each month for the entire account balance. This transaction can take up to 72 business hours. If the 1st of the month falls on a weekend or a holiday, the processing begins on the next business day.
Past Dues Policy
If the account balance is not paid in full by 6:00pm the 5th of the month, a late fee of $15 will be charged. Any ACH transaction that is pending at this time will not incur the late fee.
If dues are 30 days delinquent, the family's swimmer (s) will no longer be permitted to participate in any aspect of the program.
Returned checks & automatic payments that fail to process will be charged a $25.00 fee. You will also be charged a $15.00 late fee if full payment is not received by 6:00 PM on the 5th of the month.
Taking a Break or Leaving the Team
Families MUST SUBMIT EMAIL NOTIFICATION BY THE 25TH of the month if you do not plan to swim the following month. You are responsible for paying dues until we receive on-time notification that you are taking a break or leaving the team. Email your request to firstname.lastname@example.org.
Your account balance is due in full when you leave the team.