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Observation Process

OBSERVATION PROCESS and FORMS

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PLEASE READ THE FOLLOWING INFORMATION CAREFULLY AS SOME OF THE PROCESSES HAVE CHANGED TO MEET USA SWIMMING REQUIREMENTS FOR AN OBSERVED MEET.

*NOTE THE NEED FOR AN OBSERVATION IS ONLY IF THERE IS A REASONABLE CHANCE OF ACHIEVING A NATIONAL LEVEL MEET TIME STANDARDS.  

An observation is NOT needed for verification to enter the Indiana Swimming state meet series (DIV, SR & AG) and Central Zone Sectionals as printed results are sufficient forms of proof of entry time at this time.  Observations will be needed to serve as verified times to be loaded in the USA Swimming SWIMS database as results to enter the Pro Series, Juniors, US Open & Nationals level meets.  Some national-level invites, not held in IN, and that use Online Meet Entry, may also require that a result be in SWIMS (therefore, an observation is needed).

Observations cannot be granted “after the fact”.  This is similar to a sanction or approval process (see below).  Please allow enough time to get your meet observed. 

As per the forms below, the non-USA Swimming host organization (IHSAA) must have a minimum number of four (4) IHSAA Association officials running the competition to meet USA Swimming Requirements for an observation.  Therefore, if your meet has two (2) assigned IHSAA officials, and an additional two (2) IHSAA are obtained and two (2) of the four (4) are dually certified IHSAA/USA Swimming officials,than no observers are needed.  If your meet has four (4) assigned IHSAA officials and none are dually certified IHSAA/USA Swimming officials, then, you only need to have two (2) additional USA Swimming officials to serve as observers at your meet. 

REQUEST FOR OBSERVATION - Form A (Updated 1.2.2019)
This form can be saved and clubs can key in their information, save and email back.  It is to be used to request observation for verification purposes at High School meets that are NOT season-culminating championships. Example of meets that would need to submit Form A-  High School Conferences or County Champs or large invites).  The observation program is NOT available for any high school dual meets or any middle school dual meets or time trials. See above opening statement that observations are not needed to enter Indiana Swimming’s championships (DIV, SR & AG). 

REQUEST FOR OBSERVATION - Form B (Updated 1.2.2019)
This form can be saved and clubs can key in their information, save and email back. It is to be used to request observation for verification purposes of High School meets that are part of the progression for the season-culminating championship or the actual season-culminating championship.  Example of meets that would need to submit Form B - High school – Sectionals or State.

Observation authorization for meets that are not in the qualifying progression (they are NOT High School Sectionals) must be requested on Request for Observation - Form A.