Before the Meet
Instructions and Sanction Forms
Entry Guidelines for MSI Meets
Instruction form: Before the Meet
.doc version | .pdf version
E-Mail Sanction Request (.doc)
Sanction Checklist (.doc v.2014-03.2)
ATTN MEET DIRECTORS: Please print a copy of this to reference and make sure you are sending files and reports as required.
Border Meet Policy and Procedure (v.2014-05)
FINA New Rules for Timing Resolutions Effective 5/1/16
Meet Information Template
(Note: For Time Standards, see Meets/Time Standards; for zoning see Meet Schedule.)
This template has fillable fields in order to make creation of your meet easier, and to enable Minnesota Swimming to sanction your meet more quickly.
ALL MEETS for the 2016-17 that are an invitational, intrasquad, dual, tri, quad or conference meet must use this template.
Please note: If you want to host an Approved (versus sanctioned) Meet please contact Sheryl McGuire, email@example.com to get the template to be used.
Meet Entry Form (2/20/17)
Meet Fees (6/28/2016)
Equipment Rental (rev. 6-2017)
Equipment Troubleshooting Guide (rev. 5-1-2012)
Meet Marshal Guideline Cards
Unattached Club Names/Naming Standards (rev 7-2017)
4-Hour Rule Policy & Procedure (amended 11-21-2013)
5-Hour Rule Policy & Procedure (updated 11-21-2013)
Open Lanes Policy (amended 9-17-2013)
After the Meet
Instructions and Registration Reports
Instruction form: After the Meet
.pdf version (updated April, 2018)
Swim Meet Registration Report (v.1/9/2018)
Non Championship Meets Financial Reports: To be used if you held a Bid Invitational Meet, Intrasquad, Dual, Tri, Quad, and C/Pre-C Conference Meet:
Championship Meets Financial Reports: To be used if you held one of the following meets: MAC/MRC and State Meet:
Please note: Page 2 of the Financial Report - Teams have not been returning this report after their meet. USA Swimming requires this being returned. IF Pg. 2 is not returned we will follow USA Swimming’s penalty and your sanction deposit will NOT be returned. See “C” below.
202.2.11 The issuing LSC shall receive the following information regarding finances from every organization receiving a sanction except for events sponsored by USA Swimming:
A. The LSC shall also require the organization to which a sanction has been granted to file, within 45 days after the event, a financial statement setting forth all receipts and disbursements in connection with the sanctioned event.
B. The LSC may at any time require the organization to furnish, within 15 days after written request, all receipts and vouchers relating to the sanctioned event.
C. No sanction to hold any athletic event of any kind shall thereafter be issued to an organization who has failed or refused to file with the LSC any statement or affidavit required under any subdivision of this section, until the statement or affidavit is filed, or until such time as the LSC may determine.
During the Meet
Report of Occurrence
Note: The above links to instructions, with further links to the online form on the USA Swimming website. After the form is submitted, the submitter will receive an email confirmation. In the body of the email is a detailed account of the information that was reported. This email can be printed or saved to a file for record keeping. YOU NEED TO SEND A COPY OF THIS EMAILED REPORT TO THE MSI OFFICE and we will, in turn, forward to the Safety Officer. Forwarding the email to the MSI office (firstname.lastname@example.org) is preferable method. It can be printed and mailed or faxed, if necessary. The MSI office will, in turn, forward a copy of this report to Minnesota Swimming Safety Coordinator.
2018 On Deck Registration Year-Round Athlete (PDF) (valid starting September 1, 2017)
2018 On Deck Registration Outreach Athlete (PDF - DOC) (valid starting September 1, 2017)
2018 On Deck Registration Seasonal Athlete (PDF - DOC) (valid starting April 4, 2018)
Certificates – Below are templates that teams can use to print certificates for their invitational/dual/tri/quad meets. You can add your swim meet name or club name in the yellow highlighted area of the template.
The following signs may be downloaded and printed for your pool areas/meets.
No cellphones/cameras in locker rooms
No cellphones/cameras behind blocks