Bid Process and Voting
You must submit your meet bid online using the MSI application form.
If for some reason you are unable to submit your bid online, please contact the MSI office. Otherwise, only bids received in a timely manner through the MSI website will be considered.
Bids will be collected from the online forms and posted to allow you to review your bids as well as other clubs.
All bids must be entered by TBD
All bids for the fall/winter season will be considered and awarded during November Board of Directors Meeting on Tuesday, November 15th.
Each club will have an opportunity to orally present its bid application for zoned (championship) meets to the voters and explain why the club should be awarded the bid over others bidding on the same weekend.
The House of Delegates.
Voting members of the Minnesota Swimming Board of Directors each have one vote. And, each club is entitled to one vote at this meeting.
Ten Athlete Committee members and ten at-large athlete member appointees have votes.
The designated delegate (or alternate) on your club membership application is the only member from your club entitled to vote.
Note: The voting delegate must be a USA Swimming member at time of HOD (which includes having completed the required background check and Athlete Protection Training).
To change the name of your delegate, your club president (and only the president) must use the change for and submit it, signed, BEFORE the HOD.
Remember that anyone may attend the House of Delegates and have a voice at this meeting; however, only one member per club (the designated delegate) may vote.
Individual clubs may bid on zoned championship meets as well as meets with 5 or more teams. Please try to secure pool availability for all meets on which you bid PRIOR to submitting the bid(s).
When creating your bid, the following information will be required in order to submit the bid:
- Type of meet
- Who is invited
- All meet fees, splash fees, and/or flat fees.
- Any supplemental fees such as facility surcharges, admission fees, premium seating, program fees, etc. must be included with the bid. Only supplemental fees included with the bid and approved (at the HOD) may be submitted with the sanction application. This includes bids for MSI championships.
You may bid on any number of meets/weekends, but only up to three (3) meets at a time on a single online application. To bid on more than three (3) meets, please fill out the application multiple times. You do NOT need to bid on all choices with one (1) application. You may fill in another application at a later time.
When bidding, please be aware of the following:
It is the club’s responsibility to identify and obtain a minimum of two (2) currently registered and certified stroke & turn officials who will be on deck at your meet. (If your club has 50 or fewer registered athletes, one official is necessary.)