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2016-17 Fall Winter Bids

2017 Bid Overview and Instructions: NOTE, BIDDING IS NOT YET OPEN

Welcome to the 2017 meet bidding process for the Spring/Summer season. 

2017 spring and summer meets will be bid this fall and awarded at the November meeting of the Board of Directors.

Changes for 2016-17 season

The Board of Directors is recommending approval of the fiscal year 2017 budget to the House of Delegates. If the budget is approved, Minnesota Swimming will allow a $10 credit on fees due to MSI for each lead official per session beginning with the 2016-17 season (referee, admin and starter, e.g. 3 lead officials, 1 session, $30 credit). Hosts will be responsible for any additional remuneration expected by officials for their services at the meet.

The meet entry fees for all meets will be $3 per swimmer.

Championship meets

The only zoned weekends are MSI "Championship meets" (MACs, MRCs, and State meets). All other meets will be referred to as "non-championship meets."

Non-championship meets 

Non-championship meets of 5 or more teams must be bid.

"Pop-up" meets may be planned and applied for sanction throughout the season without approval by the Board, but:

  1. Must be 4 or fewer teams, or
  2. May have more than 4 teams if the meet is a conference meet for ONLY pre-C/Novice athletes. 

Bidding for Spring/Summer 2017 championship meets and for all meets with 5 of more teams will begin on TBD. All bids are due by TBD.  These meets will be voted on during the November Board of Directors Meeting. 

Below are instructions for bidding meets. 

Questions?

If you have questions on the bid process, please contact MSI's Executive Director, Bob Crunstedt at  bcrunstedt@mnswim.org

If you have questions about the schedule, please contact Dan Berve, Technical Planning Committee Chair at daniel.berve@minnetonka.k12.mn.us

References

2016-17 Minnesota Swimming Competition Schedule

Meet Definitions

Letter from Technical Chair

Begin Application

View Submitted Bids

Begin your application

View submitted bids

View the
2016-17 Schedule

New or changed bids will be compiled at least once/day.

NOTE: Bids submitted after TBD will be flagged as a "late bid."

Bid and Voting Process and Instructions

Bid Process and Voting

You must submit your meet bid online using the MSI application form.

If for some reason you are unable to submit your bid online, please contact the MSI office. Otherwise, only bids received in a timely manner through the MSI website will be considered.

  • Bids will be collected from the online forms and posted to allow you to review your bids as well as other clubs.    

  • All bids must be entered by TBD

  • All bids for the fall/winter season will be considered and awarded during November Board of Directors Meeting on Tuesday, November 15th.

Each club will have an opportunity to orally present its bid application for zoned (championship) meets to the voters and explain why the club should be awarded the bid over others bidding on the same weekend.

Who votes? 
The House of Delegates.
  • Voting members of the Minnesota Swimming Board of Directors each have one vote. And, each club is entitled to one vote at this meeting.

  • Ten Athlete Committee members and ten at-large athlete member appointees have votes.

  • The designated delegate (or alternate) on your club membership application is the only member from your club entitled to vote.  

  • Note: The voting delegate must be a USA Swimming member at time of HOD (which includes having completed the required background check and Athlete Protection Training).

To change the name of your delegate, your club president (and only the president) must use the change for and submit it, signed, BEFORE the HOD.

Remember that anyone may attend the House of Delegates and have a voice at this meeting; however, only one member per club (the designated delegate) may vote.

Application Instructions

Individual clubs may bid on zoned championship meets as well as meets with 5 or more teams. Please try to secure pool availability for all meets on which you bid PRIOR to submitting the bid(s).

When creating your bid, the following information will be required in order to submit the bid:

  1. Type of meet
  2. Who is invited
  3. All meet fees, splash fees, and/or flat fees.
  4. Any supplemental fees such as facility surcharges, admission fees, premium seating, program fees, etc. must be included with the bid. Only supplemental fees included with the bid and approved (at the HOD) may be submitted with the sanction application. This includes bids for MSI championships.

You may bid on any number of meets/weekends, but only up to three (3) meets at a time on a single online application. To bid on more than three (3) meets, please fill out the application multiple times. You do NOT need to bid on all choices with one (1) application. You may fill in another application at a later time.

When bidding, please be aware of the following:

It is the club’s responsibility to identify and obtain a minimum of two (2) currently registered and certified stroke & turn officials who will be on deck at your meet. (If your club has 50 or fewer registered athletes, one official is necessary.)

 
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