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January
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February
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March
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Finalize Registration
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Post LC Meet Announcements/Event Files
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Update Records
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SC Zone Information Update
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SC Meet Bids due
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Add LC Meets to OTS for Officials Tracking
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Update Records
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Prepare legislation for Spring HOD meeting
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SC Meet schedule in review with TPC
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Start planning for Fall HOD
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Update Records
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Planning for Diversity Meet/Camp
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Conoco Phillips nominations accepted
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Regional and High School Championships
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Athlete elections
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Issue W-2’s and 1099’s
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Conoco Phillips winner selected
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Review for LC Championship meet books
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Athlete election preparation
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Nominating Committee to seek slate of candidates for April HOD
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LC Championship meet books posted
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Update Banquet web page
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Process SC Jr/Nat Funding
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Mail Banquet Invitations
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April
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May
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June
|
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Registrations
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Post LC Zone Information
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Update Records
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LC Zone website updated
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Secure Hotel & Buses for LC Zones
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Post link to USA Swimming SAA Application
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Update Voting Delegate Lists for HOD Elections
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LC Zones Budget Approved
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Program and Schedule for September HOD Meeting/Convention
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Update Records
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Update Records
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OSI Proposed Budget Review
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Post nominations for Elections 20 days before HOD meeting
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Secure Hotel Rooms for USAS Convention in September
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Dissemination of Proposed Budget Registration Fees to Clubs for their Fall Planning Purposes
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Process SC Meet Funding
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OSI Election
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Deadline for P&P updates
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OSI Banquet
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Tax Returns/Extension, if necessary
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Secure Flights for USAS Convention in September
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July
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August
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September
|
|
Update Records
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Long Course Zone Meet
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Update Club Directory
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OSI Proposed Budget Approved by BOD
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SC Calendar Posted
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Obtain Signed Conflict of Interest forms from BOD, Committee Chairs
|
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Prepare Registration Materials for Clubs
|
Update Records
|
Update Records
|
|
LC Zone Team Selected
|
SC Meet Announcements and Event Files Posted
|
LC Meet schedule in review with TPC
|
|
LC Zone Team Arrangements Finalized
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Update Officer Listing on Website and Committee Chairs/Members
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USAS Swimming Convention
|
|
P&P review
|
Distribute Registration Materials to Clubs
|
Add SC Meets to OTS for Official Tracking
|
|
Coach of the Year nomination process
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Hold Registration Workshop
|
Post OSI Scholastic All- Americans
|
|
LSC Championships
|
Process LC Meet Funding
|
Update E-Mail distribution Lists
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|
|
LC Meet bids due
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Coach of the Year Selected
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|
|
|
SC Senior Championship book posted
|
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October
|
November
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December
|
|
Update By-Laws Based on Registration Passed at USA Swimming Convention
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Secure Locations for BOD Meetings for the following year
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Secure Location for September HOD Meeting/Convention
|
|
Review and Update Rules & Procedures as needed
|
Championship meet books posted for Spring meets
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Club applications due Dec 1
|
|
Update Records
|
Update Records
|
Announce Zone Coaches for LC Zone Meets.
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|
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Secure Date & Location for OSI Banquet
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|
|
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Post Quad Meet Information
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|
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Send out reminders for Club applications
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