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Meet Management Forms

Meet Management Forms

Pre-Meet

Meet Bid Form (Fillable PDF) - 6/2020

**To Save the form - "PRINT "to PDF and save file as normal.  Simply saving the form results in a blank document. 

USA Swimming Meet Approval Form D - 6/2020 (Formerly Form E, Formerly Form F)


Memo regarding hosting an 'Approved' meet  (Updated 7/24/2017)

Meet Reservation Form - PDF - Word

State Championship Meet Bid Application
This is a "fill-in" form.  Right-click, "Save Target As" and save it to your computer and run it from there so you can save the form and email it. 

State Meet Manual Entry Forms - PDF - Word

Hy-Tek Meet Manager Directions

Coach Check-in Form - PDF - Word 

 

 

Swim Time Reporting Forms

Questions about Observed Meets should be directed to: 

Janet Thomas teamthomas2004@gmail.com

Procedures and Forms for submitting times for SWIMS Database, Wisconsin Records, Top-10 and NTVs from Sanctioned, Approved or Observed Meets - DOC - PDF

Observed Swims at High School Meets - PDF

Observed Swim Certification Report

Request for observing season ending championship meets - Form "B" - Fillable PDF - 6/2020

Request for observing non-season ending meets - Form "A" - Fillable PDF - 6/2020

Request to manually load Observed Meet times into SWIMS - Form "C-2"  - PDF  (fillable form)

USA Swimming Time Module Policy Manual - June - 2019 (with forms) - PDF

Online Application for officials to volunteer to observe 2020 WIAA Boys Sectionals & Championships 

 

Post-Meet

Final Results Reporting Requirements:

 

Meet report form & financial statement form (within seven (7) days at the completion of the meet), along with unlocked meet back up file (within forty-eight (48) hours) should be emailed or mailed to:

 

Jeanne Drzewiecki
Sanction Manager
2556 North Grant Blvd.
Milwaukee, WI 53210

 

 

 

Email an unlocked Hy-Tek Meet Backup file to:

Records Coordinator - Janet Thomas teamthomas2004@gmail.com
Operations Manager - Angela Monty

Meet Report Form (Fillable PDF)

Meet Financial Statement (Fillable PDF)

Meet Referee Report - For Non-Championship Meets - Word

Meet Referee Report - For Championship Meets - Word

 

Financial Reimbursement Forms

Travel Reimbursement Form
(Fillable PDF)  -  (DOC) - 6/2020
Reimbursement forms should be mailed to:

Jeanne Drzewiecki
sanctioncoordinator@wisconsinswimming.org
2556 North Grant Blvd.
Milwaukee, WI 53210

2019 Travel Reimbursement Meets - PDF

 

Travel Fund Policy - See the LSC Policy Handbook on the
LSC By-Laws & Policy Page

 

Travel Reimbursement Requests rec'd as of 5-17-19 PDF

 

 

 

 

 

 

Miscellaneous Forms

Instructions for a Credit Card or ACH Payment to Wisconsin Swimming

 

Scholastic All-American Application

Teaching Racing Starts Safety Protocols

Racing Start Certification Checklist (2020)

Link to Online Report of Occurrence Form
Upon submission of the completed Report of Occurrence, you will receive an automated email indicating that USA Swimming has received the form.  You should save this email and also forward it to your LSC Safety Chair, Shane Ryan, coachshaneryan@gmail.com, for reporting purposes.   Note: If you are unable to submit the online form at the meet, you may print a draft paper copy, document the necessary details and then you, or someone from your club, will enter the report online as soon as possible. Click here for draft paper copy of the form.