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Grievance Procedure

Pompano Beach Piranhas Grievance Policy

Pompano Beach Piranhas Grievance Policy outlines guidance and procedures to give swimmers,

parents, coaches, Club leadership, and employees a way to address and report grievances in a

productive, systematic way that allows the appropriate parties to investigate and intervene, and

take disciplinary action when needed.

There are occasions when a problem arises in a club, for example fighting or bullying, where

immediate action is required. A temporary suspension or exclusion from a single training session

can be given by the coaches. A report should then be made, within 24 hours, to the Head Coach,

who then should report back to the owner, who should follow the procedures outlined below.

With the exception of issues that immediately affect the health and safety of swimmers, all matters

should be discussed before or after a coaching session and coaches should not be expected to deal

with issues during water time.

If your concern relates to inappropriate behavior or activity that includes but is not limited to the

following:

  • Criminal activity
  • Use, sale or distribution of illegal drugs
  • Physical abuse
  • Inappropriate touching
  • Coaches sharing hotel rooms with athletes
  • Rubdowns or massages performed by coaches
  • Pictures and or videos taken in locker rooms or changing areas
  • Violations of USA Swimming’s Minor Athlete Abuse Prevention Policy (MAAPP)

Please report the incident immediately to SafeSport. You can reach out to FGC Safe Sport

Chairperson, Michael Averett ([email protected]) or USA Swimming

SafeSport Director Abigail Howard [email protected] Anonymous reporting can

be completed https://fs22.formsite.com/usaswimming/form10/index.html

If your concern relates to sexual misconduct, sexual harassment or sexually explicit

communication through any media, please contact the U.S Center for SafeSport to make a

report immediately. You can report your concern online or call 720-524-5640. More

information can be found at www.uscenterforsafesport.org.

TYPES OF GRIEVANCES

1. Swimmer conduct

2. Assistant or Age Group Coach Conduct

3. Head Coach Conduct

4. Employee Conduct (non-swim team employees)

5. USA Swim Official or swim team parent conduct

6. Parent Booster Club Board of Director Member Conduct

WHOM TO NOTIFY OF A GRIEVANCE (The Grievance Chain-of-Command)

Regarding the Conduct of a Swimmer - Contact the swimmer’s coach.

Should a parent or swimmer feel another swimmer’s conduct is inappropriate or violates the

Athlete Code of Conduct, the parent/swimmer should discuss these concerns with the coach of the

swimmer responsible for the violation (Responsible Coach). This complaint should be made in

person or in writing. Coaches will ensure that the Head Coach is notified of the complaint and

will participate in assessing behavior.

Regarding the Conduct of an Assistant or Age Group Coach - Contact the Head Coach.

Should a parent or swimmer feel an Assistant or Age Group Coach’s conduct is inappropriate or

in violation of any Club policies or procedures, the parent/swimmer should notify the Head Coach

of this violation. This complaint should be made in person or in writing. The Head Coach will

ensure that the Owner is notified of the complaint and will participate in assessing behavior.

Regarding Conduct of Head Coach – Notify the Team Board of Directors Should a parent or swimmer feel the Head Coach’s conduct is inappropriate or violates any Club policies or procedures, the parent/swimmer should notify the Board. This complaint should be made in person or in writing. If the Owner is not immediately available, this complaint may be presented to a member of the Pompano Beach Piranhas Director, with notification made in writing to the Board of Directors. This complaint will be subject to review and discussion by all involved parties.

Regarding Parent or Swim Official Conduct - Notify the Head Coach or Lead Coach on Deck. Should a parent or swimmer feel another Sunrise Swimming parent’s conduct is inappropriate or violates any Club policies or procedures, the parent/swimmer should notify the Head Coach or Lead Coach on deck of this violation in person or in writing. This complaint will be reviewed and discussed by the involved parties, to include the Head Coach and appropriate Officials as needed.

Regarding Parent Booster Club Board of Director Member Conduct - Notify the Board

President.

Should a parent or swimmer feel a Director’s conduct is inappropriate or violates any Club policies or procedures, the parent/swimmer should notify the Board President of this violation in person or in writing. If the Board President is the Director whose conduct is in question, the Board Vice President should be notified in writing or in person instead of the Board President. This complaint will be reviewed and discussed by the full Board of Directors.

HOW GRIEVANCES WILL BE HANDLED

The Head Coach and Owner has the authority to impose penalties for infractions of the Pompano Beach Piranhas Athlete, Parent and Coaches Codes of Conduct or any behavior(s) they deem not conducive to the best interests of the Club or other swimmers. Consequences are at the sole discretion of the coaches and owner and may include, but aren’t limited to, verbal warnings, dismissal from practice, contacting parents, and expulsion. USA Swimming and local law enforcement (if applicable) will be contacted within 24 hours if a coach, parent or swimmer violates the USA Swimming Code of Conduct, Athlete Protection Policy, or local laws.

1. Gathering Information: The appropriate individuals will reach out to the person who filed the grievance and the person against whom the grievance is being filed to ask