GLEN OAKS SWIM PARENTS ASSOCIATION
The Glen Oaks Swim Parent Association is an organization open to all parents or guardians of registered team members. They assists the swim team in the coordination and operation of its team. As parents or guardians of swim team members, you are invited and encouraged to attend the monthly Board meetings. Your input is necessary and sought after in order to guide our swim team.
The Executive Board, elected by the general membership, is comprised of a President, Vice President, Secretary, Treasurer, League Representative, Championship Representative, Computers/Website, Spirit/Social Chair and Fundraising Chair. The Glen Oaks Swim Pro and team coaches serve as ex-officio members to this board.
The role of the Association Officers is to coordinate and direct the activities of the swim team during the pre-season and the swim season. The officers serve as liaison between the Glen Oaks Club staff, the coaching staff, team members and parents to offer suggestions about the program to assure its success as well as to help resolve any problems.
ASSOCIATION OFFICER RESPONSIBILITIES
President shall preside at all meetings, appoint all committees and have general supervision of the work of the Association. The President shall be an ex-official member of all committees of the Association and shall serve as: 1) League Meet Director, 2) Alternate League Representative, 3) Liaison between Association members and swim pro and 4) Liaison between Association member and Glen Oaks Board.
Vice President shall preside in the absence of the President, shall perform such other duties as may be delegated by the President, organize end of the season awards, coordinate the design/ordering/selling of apparel, and coordinate volunteer workers for dual meets and Championships.
Secretary has custody of the Association Bylaws and all other records and documents of the Association. The Secretary shall keep an accurate record of the meetings and activities of the Association and the Executive Committee and shall transmit the same to his or her successor. The Secretary shall have charge of all correspondence and publicity.
Treasurer shall receive and disburse, with approval of the Executive Committee, all Association funds, and shall keep accurate account of all transactions. The Treasurer shall make financial reports to the Association and to the Executive Committee upon request and shall transmit the accounts and all undisguised funds to the successor in office. In addition, the Treasurer shall be responsible for developing proposed budget, all registrations and collection of fees, dues and monies.
- League Representative shall attend all League meetings, handle all League affairs, act as Meet Referee or designate at all home League meets, and coordinate swim team registration. League Rep will serve as Championship representative.
Spirit/Social Chair shall coordinate all swim team activities with the master calendar and communicate these activities to the swim team members. Duties will include timely correspondence with team parents on age group activities and with coaches on all team activities, encourage new member connection through age group activities, coordinate by committee such activities as pictures, bead incentive program, bulletin board, Sunsplash, coaches appreciation week, poster/pizza party prior to Championships, end of season banquet, car decorating for Championships, and any other family fun that may arise.
Fundraising Chair shall coordinate all swim team fundraising activities with the master calendar and communicate these activities to the swim team members. Duties will include coordinating by committee the seeking of corporate sponsors, arranging home meet concessions, coordinating Swim-a-thon, and continuing to be creative and strive for new fundraising ideas.
Computers/Website Chairperson shall be responsible for maintaining the team management software database as well as updating and evolving the team’s website. Relative to the team management software, this position is responsible for maintaining the athletes, swim meets and events for the season. This includes replicating the database as needed to work with the coaches as well as merging results data into the master database. On the website, this position is responsible for creating and maintaining the overall navigation, content, e-mail newsletter administration and the billing for the site from the hosting company.