To run an organization as big as ours we need as much help as we can get! No experience neccessary! Any spot where we have a ??? it is open for a volunteer such as yourself!

Chairs and Representatives


Descriptions of Committee Chairs and Representatives


Equipment & Apparel

Work with Head Coach to order apparel\equipment (e.g., t-shirts, polo shirts, swim caps and fins, kickboards, paddles ) and work with vendors.This person(s) will pick up merchandise and help distribute to athletes, parents and coaches. 



Work with staff (coaches, Y admin, webmaster) to publicize information relative to the team. This could include (but is not limited to): meet results, advertising about joining team, special articles about significant upcoming events, etc using Printed media, Social Media or News-Gazette.



Work with coaching staff to structure activities, for both swimmers and families, to develop friendships and provide opportunities for the team to get together outside of competitions. For Example: this position will organize the spring banquet, fall kick cook out, December cookie exchange and sometimes a winter fun night.



Work with YMCA staff and coaching staff to develop plans and actions for raising funds to help the competitive program of the team to meet the financial needs on an annual basis. 


Website Communications

Work with coaching staff to develop and maintain an informative team website that is current, reflecting important information related to practices, upcoming events, and other relevant news. 



This position is the point of contact for our officials. Assist Head Coach in developing a group of parents to become certified USA Swimming/YMCA officials by providing locations for clinics. They will also encourage the officials group to continue education to move up through the different certifications. This position will also be an official and maintain that certification through continuing education and training. 


Meet Management

Work with  Head Coach and meet location staff to secure dates for the home meets (Erin Block Invitational, Midwinter Classic, Illinois Open), work with IL Swimming to get meets sanctioned and meet information packets submitted, and to help secure major subcommittee chairs and voluneeters for the home adn some away meets. Below are some of the positions needed for our home meets.

        Subcommittee Chairs for Home Meets

Meet Director(s)

Work closely with Head Coach and Executive Board to plan and organize the major home meets and the smaller half-day YMCA meets. This includes submitting  sanction applications to IL Swimming, securing dates with the location hosts, overseeing the operation of the meet (coordinating the various subcommittee chairs), and submitting financial report at conclusion of meet.


Plan and organize concession sales for home meets. This includes obtaining permit from Department of Public Health (if required), purchasing food to be sold, arranging with area restaurants for donations or deliveries of food, and arranging for ice.


Plan and organize (with Volunteer Coordinator) a group of parents knowledgeable in the running of the computers and the computerized timing system used at meets to work the various sessions at home meets. Get a USA Swimming Admin certification and keep current.


Order ribbons and medals for major home meets, place lablels on awards and distribute accordingly at the meets based on results.

Meet Entry chair (usually the main computer Admin)

Work with Meet Director(s) and Head Coach to organize entries for home meets. Send appropriate email communications about entry and billing.


Training Group Representatives

Be the “voice” of the training group you represent (typically which your child(ren) swim in). This can include bringing concerns to the Board meetings about practice issues, coach issues, or any other parental concerns, comments, or questions that the Board should be aware of. There are 4 positions Group 1/2 (group 1 parents are almost always new so we group it together with 2), Group 3, Group 4 and Group 5. See the drop down about Group Reps for more info.


Volunteer Coordinator

Work with Executive Board and meet directors for home and some away meets to develop roster of needs for volunteer help. Also entails contacting families to solicit help and to schedule shifts for working at all home meets.  There are some away meet that we are expected to help with. The volunteer coodinator will assist in filling these roles, as well. (The volunteer coordinator does not have to volunteer for any other positions, yay!)