CGAC Fees and Billing Information
We understand the importance of knowing the financial obligations associated with being on our team. This page is made available to provide that information. The full fee policy and agreement can be found in the parent/team handbook.
USA Swimming: All swimmers must register or re-register with USA Swimming. The annual fee for USA Swimming is $63.00 per swimmer (this fee is pro-rated when a swimmer joins club during the Long Course Season (April-August), and is due upon joining the team. All renewals are due in September. This fee goes directly to USA Swimming to cover swimmers in the event of an accident. $7 of the fee is sent to Indiana Swimming, Inc., our local swim committee. CGAC does not retain any of this fee.
Family Registration Fee: Each family is charged an annual registration fee to cover administrative costs associated with our team. The registration fee is $100 per family and is collected at registration (usually in September). The registration fee also covers the cost of a team T-shirt and a CGAC latex swim cap for each swimmer. This fee is pro-rated when a swimmer joins club during the Long Course Season (April-August).
Monthly Training Fees: CGAC is a year round organization which employs professional coaches to provide an exceptional experience for our swimmers and team. As such, expenses occur even when a swimmer may be out of the water. Our training fee structure has been developed and policies approved to provide a sound fiscal foundation for our club. Monthly training fees are based on your swimmer's assigned training group and due on or around the 1st of the month (no later than the 15th). Fees are considered late after the 30th of the month. Monthly dues are not prorated and are not based on attendance of the swimmer or pool availability. If the swimmer chooses not to practice, full dues payment is still expected. If a swimmer is going to be absent for an extended amount of time, families may request a temporary suspension for that swimmer in writing to the coach and club treasurer. CGAC encourages all swimmers to practice as much as possible every month to build their skills and drop their times.
Discounts are provided for families with more than one swimmer on our team. Discounts are not added up, if the number of swimmers registered increases. The highest training group will be billed at the normal rate and the discount is taken off the lowest training group fee:
- 2nd swimmer: $15 discount off monthly training fees
- 3rd swimmer: $20 discount off monthly training fees
- 4th swimmer: $40 discount off monthly training fees
Club Training Fees:
Monthly Fee Due
|2 week trial
||$25 per 2 weeks
|Sharks and Minnows
||$70 per 6 week session
||$60 per month
||$80 per month
||$85 per month
||$95 per month
||$130 per month
|College CGAC Alumni*
*CGAC College Swimmer Alumni are responsible for USA Swimming fees and meet fees they incur
Autopay: Members may input their credit/debit card information to the Team Unify system/team website. CGAC pays all credit/debit card transaction fees for our families. Fees will be debited on the 1st of each month for all dues and fees outstanding on their account. Autopay is a once a month charge system. We highly encourage families to sign up and use the autopay feature.
Payments made by check: If paying by check, it is acceptable to issue one check for all balances due to CGAC that are outstanding on your account. Please use the "memo" section of your check to indicate what your payment covers. You can place the check in an envelope, marked with your name and drop in the CGAC Black Payment Box at the pool.
Non-sufficient Funds Fee: Members will be liable for a $40 bank fee for any check returned for non-sufficient funds. Bank fees are subject to change.
Meet Fees: Meet fees are typically based on the number of events a swimmer is entered in for a meet (Typically, $4-$5 per event). At some venues, a facility charge may also be required. All of the required fee information, can be found in the meet packet. CGAC submits all meet fees to the host club along with our team's entries (entries list what each swimmer will be swimming at the meet). Meet entry fees will be invoiced to each members account after the meet has occurred. After the final meet entry deadline has passed, meet entry fees are NOT refundable and will be billed, even if your swimmer cannot swim, for any reason.
Late Pick Ups from Practice Fee: It's imperative that all swimmers are picked up within 15 minutes at the end their scheduled practice. Our coaches work full time jobs all day and spend each evening with our swimmers at practice and would like to get home to their families. Any swimmer not picked up within 30 minutes from the end of their practice without an email notification, will be charged a $20 late pick up fee to their account. This is to protect our swimmers safety and respect our coach's time.
Leave of Absence: In the event a swimmer needs to take a leave of absence for the team for any reason, the coach AND the treasurer must be notified within 5 days prior to month of the leave of absence. All outstanding balances must be paid prior to going on LOA, or the account will be considered overdue and there may be potential late fees on unpaid balances.
Past Due Accounts: All accounts over 60 days past due will no longer be able to use the electronic meet entry feature to enter their swimmers in meets and CGAC will exercise an 'out of the water' policy. In addition, repayment schedule must be arranged with the Treasurer within 2 weeks of being notified of a delinquent account. The repayment schedule must be honored, and paid in addition to monthly charges. The goal is to bring the account to zero as quickly as possible and to pay in full each month thereafter. Failure to honor the repayment schedule will result in the swimmers removal from the roster until all outstanding charges are paid in full.
Parent Volunteer Requirement: While not technically a fee, the club has family volunteer requirements. Sharks and Minnows members are not required to fulfill volunteer requirements. The full volunteer policy can be found under 'Volunteer Requirements" under the 'Parents' tab on our team website. The requirement must ve fulfilled regardless of whether your swimmer competes at the home meets. In order to encourage participation from team members, there is a penalty of $60 fine per missed session for failing to meet one's volunteer obligations. If a member or family member leaves prior to the end of their shift, a $30 fine will be assessed for that that session.
Returning Collegiate Swimmers: The club feels that collegiate swimmers, returning to practice can be positive role models and an inspiration for our age group and high school swimmers. Since most collegiate swimmers cannot practice with the club for the entire year, the following policy dues have been established:
- All collegiate swimmers must maintain their USA Swimming registration for insurance purposes.
- If a collegiate swimmer is participating during breaks (for example while home for Thanksgiving), training will be provided at no cost.
- If a collegiate swimmer is participating in a swim meet, meet and entry fees will be charged per our usual policy.