Instructions for Returning Families

Welcome ORCAS Returning Families!

Here are the instructions on how to register for the 2020 Season.  Online registration will open on March 1st. In-person registration will be on Saturday, March 7th from 8 a.m. - 11 a.m. in the Raven Creek Club House.  In order to make the registration process go smoother and reduce wait times, we will have registration windows this year.  Please plan to attend during your window.  

  • Last name begins with A-E:   8:00 a.m. - 9:00 a.m.
  • Last name begins with F-M:   9:00 a.m. - 10:00 a.m.
  • Last name begins with  N-Z:  10:00 a.m. - 11:00 a.m.

New for 2020! Online will accept Credit Card or Zelle; or you may bring a check to in person registration.

We will accept a screen shot from Parent Portal in lieu of multiple residency documents!  See below for more details.

 

STEP 1:

Let’s get started! Online Registration

Priority Registration will start with online registration which will be open from March 1st until March 7th.  All returning families will need to register online at www.oakcreekorcas.org

Username: Family email address used last year (Please DO NOT create a new Account)

Passcode: Enter your password. Forgot it? Click on Forgot Password to create a new password

  1. Please remember to choose your child’s t-shirt size.
  2. Finally, before check-out YOU MUST add the swimsuit to your basket to purchase it.  It is on the page that is titled "Registration Fees" under the donations.  You will be able to try on swimsuits and pick-up during the in-person registration.
  3. We will accept Cash, Checks, Zelle or Credit Card for the fees ($250 Oak Creek Fee, $50 ISL fee, and swimsuit fee. Plus payment for optional items such as mesh bags, swim caps, apparel and donations.)  Checks are made payable to Oak Creek Swim Team.

IMPORTANT:

  • Your swimmers should be pre-loaded, however, if they are not you will need to add them.
  • You MUST update your cell phone numbers and add them to the SMS field. 
  • Check that all your information is current.
  • If you are unable to come to the in-person registration, you may arrange a time to drop off your registration (verification forms, check etc.) BEFORE Saturday, March 7th.

 

STEP 2:

Print & Fill out form to bring to registration.

Family Registration Form

Registration Checklist

 

STEP 3:

Let’s verify it and make this official!

Residency Verification & Swimsuit pick-up:

All returning families must come on Saturday, March 7th

  1. If you are paying by a check or cash, bring with you to in-person registration.
  2. Families will be able to try on swimsuit samples and pick-up their suit(s). *IMPORTANT: You need to have purchased your swimsuit during registration.
  3. We will have Mesh bags for Sale.  We will also be taking orders for personalized swim caps.
  4. You must submit the following forms:

Acceptable form of identification

  • A driver's license (any photo driver's license or California identification card is permitted)
  • A passport with photo

Any new swimmers are required to either bring screen print of the Aeries portal page for IUSD showing the "contacts" page with the following information:

  • Current school year, school name, student's name, student's DOB and parent information.

Or if not currently enrolled in IUSD then the following proof of age and residency are required:

  • an original birth certificate or passport along with a copy for us to keep.
  • Residency verification

Bring either the Aeries Parent Portal Screen shot of Contacts Page or any 2 of the following for residency verification (only these forms are acceptable): 

  • Current Electric Bill
  • Current Home Gas Bill
  • Current Cable Bill
  • Current Water Bill
  • Current Waste Management Bill 
  • Current Official Property Tax Forms
    The address to which these documents were mailed must match the address that is being used to establish residency.
  • Current Tax Correspondence
    The address to which these documents were mailed must match the address that is being used to establish residency.
  • Current Payroll Stub
    Both name and address must appear on payroll stub.

 

NOTE:

Swimmers who would like to take a break during the Summer of 2020 will need to fill out a Leave of Absence form to secure their spot for the following season.  All forms can be found under Registration > Forms to be completed. You can scan this and send it to orcasregistrar@gmail.com

STEP 4:

Volunteers get ready!

Volunteer Sign-up will be available at 1 p.m., March 7th, after you have completed registration.

Log-In (if not already logged in)

Click on Volunteers > Volunteer sign-up>choose the Practice Meet > sign up for one job > choose other meets to have a minimum 12 hours.

Please Note:

  • You are required to earn a minimum of 12 volunteer hours during the season
  • Practice Meet volunteering is mandatory (1 shift per family)

Families must register online prior to live registration on March 7th

Go Orcas!

Questions? Contact

Liz Reed, Registrar Orcasregistrar@gmail.com or
​Nasiba Makarem, President Orcaspresident@outlook.com

Oak Creek Swim Team Registration Policy

 

 
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