First half volunteers should report to their stations prior to the start of the meet. Second half volunteers should report to their stations at the end of the half-time break.
MEET SETUP – Arrive at scheduled time (usually 6:30am) and check in with Meet Manager. Help setup canopies, tables, chairs, sounds equipment throughout the pool deck for the meet. Requires lifting and carrying heavy canopies, tables, chairs, sounds equipment and diving blocks.
MEET TAKEDOWN & CLEANUP – Stay until the end of the meet and help takedown canopies, tables, chairs, sound equipment and carry them back to the storage shed. Requires lifting and carrying heavy canopies, tables, chairs, sounds equipment and diving blocks. Once completed, help ensure there is no trash left on pool deck, bleacher area and concessions.
VOLUNTEER CHECK-IN – Check in Dolphins volunteers prior to the start of the meet. Ensure that all volunteers have checked in and have reported to their shifts.
ANNOUNCER – *Not recommended for first time volunteers. Make announcements during meets to inform swimmers, families and officials on the progress of the meet. Announce ready bench event call, current event in the water, team records, and general announcements. Must be easily understood and comfortable with public speaking. Familiarity with the flow of a swim meet is recommended.
HEAD TABLE – Lane Slip Sorters: *Not recommended for first time volunteers. Sort lane cards for each Heat by time and for each Event by finish place. Note heat winners, place winners 1st – 6th, separate cards by team and deliver for data entry.
HEAD TABLE – DQ Writers: *Not recommended for first time volunteers. Transcribe the DQs from the Official’s race cards to the Coaches’ logbook.
HEAD TABLE – Stats Recorder: *Not recommended for first time volunteers. Enter race results in the team computer including each swimmer’s time, the place they earned, and the points awarded to the team. Create labels for ribbons.
READY BENCH – Check-in Dolphins swimmers at ready bench table. Distribute lane cards to swimmers and line up swimmers by event/heat/lane assignment at ready bench area.
RUNNERS – Deliver lane cards to timers before race starts, collect lane cards from timers after race ends and deliver lane cards to head table. During the 25-yard events for swimmers age 5-8, the lane cards must be picked up from the swimmers at the diving end of the pool and delivered to the timers at the other end of the pool before the start of each race.
TIMERS – Each lane requires two timers for the home team lane and one timer for the visiting team. Lane timers use team-provided stopwatches to record swimmers times for each heat. One of the timers will also record the 3 times on the swimmer’s lane card. These positions are a great way to get close to the action.
BACK-UP TIMER – Step in as back-up timer in case any timer missed the start of the race. Start the stopwatch every race and look for a timer with a hand up who may have missed the start of the race. If that does happen, step in and complete the timing for the swimmer.
CONCESSIONS – Assist Concessions Manager with setup and cleanup, organizing food items, selling and serving food items and drinks.
GRILL MASTER – Responsible for cleaning grill before and after use, and cooking all items on the grill including breakfast and lunch.
FRIDAY PM FOOD/DRINK DROP OFF – Pick up requested food/drink items from Coscto and/or supermarkets and deliver to concession stand day before the meet.
FRIDAY PM FOOD PREPARATION – Prepare requested food items and deliver to concession stand by 7am on meet day.
SATURDAY AM FOOD/DRINK DROP OFF – Pick up requested food/drink items from multiple vendors at 6:30am and deliver to concession stand by 7am on meet day.