To ensure that the meet will be staffed appropriately to train each official, it is highly recommended that each trainee contact the Meet Referee one to two weeks in advance of a meet and let them know your training needs and the sessions you will attend. The meet packet contains the contact information for the meet referee and can usually be found on the host team’s web site or from your teams head coach. There have been cases where officials show up expecting to be trained and the deck is already oversubscribed with trainees.
Once accepted for training, please be on deck in appropriate attire one hour before the meet starts. Find the meet referee and introduce yourself. Find the sign-in sheet and sign in for the meet stating you want to be trained. Attend the officials meeting for your assignment and trainer.
At the end of the training session, you will be asked for your evaluation sheet (the ones you printed in Step 4a). Your trainer will fill in and add comments. The meet referee will sign. If you meet the requirements for the session, the Meet referee will enter your session in OTS (meaning pass). If you did not meet the requirements for the meet, the Meet Referee will not enter the event as if it did not happen.
Step 7: Certification
Once you have completed all of the steps above,
1) Background Check
2) USA Swimming Registration
3) Athlete Protection
4) On-deck training sessions
5) USA Swimming Test
Send an email to email@example.com requesting a change from trainee to certified status. Please include a scanned copy of your training evaluation forms.
The officials committee will review your request and pull up your records on OTS. Should everything be in order, your credentials status will move from trainee to certified, and you will receive an updated USA-Swimming officials credential via email from USA Swimming (please make sure your email address is correct on your USA-Swimming account). If you do not receive the e-mail (it may be in your spam folder), you can always print the card from OTS. Any questions will be directed to you from a member of the officials committee seeking clarification as needed.
Step 8: Credentials
Once you are certified, please print out your certification card from OTS and carry it with you when on deck. This card shows your level of certification (or training) within Illinois Swimming and any certifications at the USA Swimming Level. It also shows the expiration of your background check, annual registration and status of you athlete protection training.
If you should have any other questions feel free to email firstname.lastname@example.org