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Swim Meet Volunteer Job Descriptions

Swim Meet Volunteer Opportunities

Head Timer

Arrive at the start of warm up

Responsibilities

  • Helps organize timers' materials before timers meeting (Clipboard, watches, pencils) • Attend Timers meeting

  • Make sure new timers feel comfortable/answer any questions

  • Serve as backup timer during meet by starting 2 watches

  • Find a replacement if anyone needs to use restroom etc

  • Remind timers to turn in materials to volunteer check in at the conclusion of meet.

Position requires having timed in previous meets

Timers

Arrive 30 minutes before start of meet for timers meeting

Responsibilities

  • Attend timers meeting

  • Verify correct swimmer is in your lane by asking their name • Operate a stop watch and plunger during the race

  • Record swimmers time

No experience required

Lane Marshal

Arrive 15 before the start of warm up

Responsibilities

  • Enforce warm up rules • 3 point feet 1st entry

  • Watch for swimmers who may be in distress

  • Report any incident to the Safety Director

No experience required

Hospitality

Arrive 15 minutes before the start of warm up

Responsibilities

  • Help with organization, food prep & set up of meals and snacks for coaches and meet staff • Serve drinks and snacks to timers and other workers stationed on deck.(apx every hour)

  • Keep hospitality area organized and clean

No experience required

Admission/Sales

Arrive 30 minutes before the start of warm up

Responsibilities

  • Collect fees for admission

  • Monitor entrance to make sure people have paid

  • Sell psych sheets

  • Sell T-Shirts (depending on meet)

  • Attend to cash box at all time until the end of the assigned time slot

  • Count out the cash at the end of the session before handing over to the Meet Director or Treasurer

No experience required

Awards

Arrive at start of meet

Responsibilities

  • Handing out awards to swimmers

  • Highlight when award gets picked up

No experience required

Deck Entries/Time Trials

Arrive 30 minutes before start of warm ups or as published on the Warm up announcement

Responsibilities

  • Provide forms to be filled out and collect fees for swimmers wishing to deck enter or time trial as directed by the meet admin. and referee

  • Generally, Deck entries will close out 30 minutes before the start of the meet • Verify USA registered if not already in meet

  • Deliver paperwork to administration table

  • Attend to cash box at all time until handing over to Meet Director or Treasurer • Count out the cash at the end of the job time slot

Should train with an experience person during one meet

Swimmer Check-in

Arrive 15 minutes before warm up

Responsibilities

  • Remind swimmers to circle/check in when arriving

  • When all swimmers on a team have signed in take sheet to administration table. • Check with coaches per team about swimmers who haven't checked in

No experience required

Copy Runner

Arrive at beginning of warm up

Responsibilities

  • Get Heat and Lane assignments from Admin (set up copy box) • Copy heats and lanes. Post for swimmers in (2) locations

  • Copy and deliver heat sheets to coaches

  • Check copy box for results

  • Post results (3)

  • Deliver results to awards

Should train with an experienced person during one meet

DQ Runner

Arrive 20 minutes before meet starts

Responsibilities

  • picks up DQ slips from Officials

  • Delivers to administration table

No experience required

Announcer

Arrive 15 minutes before warm up

Responsibilities

  • Announce all information pertinent to meet including • General announcements

  • Results/finalist

  • Swimmers names

  • Arrange for national anthem as needed

Should have working knowledge of swim meets and a strong clear voice

Scratch Table

Arrive at the start of meet needs to stay until 30 minutes after last event

Responsibilities

  • Tracking scratches from finals within allowed time line

  • Notifying the next swimmer when scratches occur through the help of the announcer

Should have working knowledge of swim meets and know the scratch rule

 
 
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