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Team Policies

View our team policies by clicking on the following. If you have questions, corrections, or comments please contact Admin at pcac@penncharter.com. 

 


BILLING

Invoices will be emailed by the 1st of the month (e.g. Invoice for October Training Fees will be emailed Sept 1). Check payments are due the by 1st of the month. Please make checks payable to "Penn Charter". Cash payments are no longer accepted.

Billing and Account Contact

Kevin Berkoff, kberkoff@penncharter.com

Online Invoices
To check your current account balance, login to your PCAC account. Under "My Account", click "$ My Invoice/ Payment". 

Payment Methods
Cash or check payments (payable to "Penn Charter") only. Please remit payments along with the printed invoice 1) to the PCAC Payment Box, located next to bulletin board, or 2) by mail:

William Penn Charter School

Attention: PCAC

3000 West School House Lane

Philadelphia, PA 19144

Late Payments
If payment is not received by the 15th, swimmers with delinquent fees will not be allowed to swim until all fees are paid.

Inactivating/Withdrawing From PCAC
To become inactive or withdraw from the club, written notification must be submitted (or emailed to pcac@penncharter.com) to the PCAC office by the 15th day of the month prior to becoming inactive or you will be fully liable for the monthly invoiced fees. 

Registration Fee - $100 per swimmer/ year
This fee is assessed annually (Sept - Aug) and includes the annual USA registration fee, equipment replacement fee and PCAC administrative fee.

Multi-Swimmer Discount
This discount applies only to training fees; the highest training group fee applies to 1st swimmer, 2nd highest fee applies to 2nd swimmer, descending accordingly (up to $20 discount). The 1st swimmer in each family pays 100% training fee. The 2nd swimmer in same family is discounted $10. The 3rd swimmer is discounted $20. The 4th swimmer is discounted $20.

Penn Charter Family Discount
This discount applies only to training fees; $10 per family member, applicable for up to 3 family members.

Note: A family qualifying for both “discounts” must choose to apply only one (1) discount - not both.

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COMMUNICATION

The majority of club communication is done through email and our online "Bulletin Board".  If you would like to speak individually with your coach, contact them via email to schedule a meeting.

Please be considerate when coaches are leaving. Coaches have families and homes, just like you, and need to go home when they expect to go home. 

Please do not speak with coaches during practice.  The coaches are instructed not to speak with parents while they are coaching.  This ensures that they are providing the best possible instruction for your swimmer. Thank you!

Please contact Head Coach Crystal Keelan with any questions/concerns as needed:

Crystal.Keelan@gmail.com

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PCAC TRAINING ADVANCEMENT PROCEDURE

The PCAC training groups are the responsibility of the PCAC coaching staff and are carefully created by the entire coaching staff each season. Our swimmers are encouraged to give their best efforts within their training groups to make the necessary improvements that will ultimately maximize their swimming abilities. Throughout a PCAC swimmers career the coaching staff will advance them throughout the groups when we believe they are ready. The swimmers are encouraged to focus on what their group is doing, execute those group demands to the best of their abilities, and not concern themselves with the other groups. We do not advance swimmers based on what groups their friends are in or any other outside opinions. Here is our group advancement philosophy:

  • Training groups are created to provide swimmers with similar training abilities to work and improve together as a group
  • Training group advancement occurs when a swimmer shows the coaching staff that they have trained and performed beyond the level of their current group
  • The advancement of PCAC swimmers from one training group to another is based solely on the judgment and opinion of the PCAC coaching staff. We only wish to advance swimmers that will thrive in the next group and not struggle to keep up
  • Group advancement for a swimmer is based on 3 factors. All 3 factors must be met before a swimmer will be advanced
    • Technical improvement to the next level of all 4 stokes as well as starts, and turns
    • Training proficiency, and command of training intervals for all 4 strokes in their current group, as well as the ability to make the next groups intervals for all 4 strokes
    • Race and performance improvement to the level of the next group in all 4 strokes
  • There must be an agreement between the current group coaches, the next group coaches, the head age group coach and the swimmer, for a swimmer to advance. All 4 parties must be in agreement before a swimmer will be advanced
    • The swimmer themselves MUST be comfortable moving up. We will not advance a swimmer that does not wish to be moved up a level
  • The PCAC coaching staff creates the groups and are the only individuals with the overall objective knowledge of the groups to make adjustments
    • If a swimmer wishes to advance, the coaching staff encourages them to seek the advice of their group coach as well as the head coach regarding what they need to improve upon to make the advancement
    • Contact about group advancement should be made by the swimmers and only the swimmers

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MEETS

Meet Entry Fees
Swim meet entry fees vary with each meet, will be included on your monthly invoice, and are in addition to your Training Fees. You are responsible for meet fees unless you have written confirmation with your coach that you will not be able to attend a meet.

Meet Sign-Up
To sign-up for a meet, you must first login. Then go to the "Meets/ Events" tab. From here, click on the "Attend This Event" button under the meet you want to compete in. Follow the prompts. Once your swimmer's coach has received your meet declaration, he/she will pick their events. Once the teams entries have been accepted by the meet host, an Entries Report will be emailed out to the membership. Parents should not send payment or directly contact any meet director. 

Parents

All PCAC parents are asked to remember that your responsibilities as a parent is to make sure your child knows that win or lose, you love him/her, appreciate their efforts, and are not disappointed in them. This will allow them to do their best without fear of failure. Be the person in their life that they can look to for constant positive reinforcement. Allow the coach the opportunity to coach. Relationship between the swimmer and coach is most important. When a parent interferes with the coach’s opinion as to how the swimmer should swim or train, it causes considerable - and oftentimes insurmountable - confusion as to whom the swimmer should listen to regarding their racing. Remember, the coach is a trained professional in the sport and holds the knowledge necessary to allow your child to become the best athlete possible. Parents may not be on deck and/or in the team area during the meet. If a swimmer goes to the balcony they should let a coach know. If you have a problem or concern, please contact the coach to discuss your concern. 

Swim Meet Behavior
Athletes must demonstrate respect for their teammates by treating them as they would like to be treated. Cheer for teammates, stretch & relax in between events, and get in for all warm-up/cool-down breaks when available. Athletes respect his or her competitors. This respect is demonstrated by getting to know their competitors’ names. Healthy competition and the desire to push each other creates a strong competitor.
 
Swimmer Responsibilities  
Athletes understand and accept responsibility for their meet preparation and performance. With maturity and experience, athletes accept increasing responsibility for their training. The coaches provide the tools for the swimmers to succeed while the swimmer recognizes that they themselves are ultimately held accountable for their training. Although athletes may not seek out the role of being a leader, it is a position in which they often find themselves. Athletes should be aware of their leadership position and understand how they can positively influence the behavior of others. Athletes need to understand and accept that effective leadership comes with the responsibility of being a positive role model to others. Parents are encouraged to advocate for their child and can do so by contacting the Head Coach with any questions and/or concerns throughout the season. 
 
***All PCAC swimmers are expected to attend finals at championship meets if they qualify. This includes meets with prelims/finals set-up during mid-season taper meet, spring championship season and summer championship season. Additionally, if relays qualify for and/or are seeded for finals, swimmers are expected to be available to swim.***
 
What to Bring
  • PCAC team cap must be worn for all events
  • Towels for each session
  • Additional warm clothing
  • Cooler for water and healthy snacks
 
Before the Start of Each Meet 
  • Look on the website for the meet announcement to check for warm-up times
  • Show your swimmer their confirmed meet entries online
  • Review emails including updates regarding arrival times, check-in, etc
  • Stay hydrated and pack nutritious snacks

DROP-OFF/ PICK-UP

Drop-Off
Enter the building through the Lower Lobby doors; the Upper Lobby doors of the building lock at 6p. From the Lower Lobby, parents may take the stairs to the stands and swimmers can follow the hallway to the locker rooms. Parents may watch in the stands.

Preferred access to the pool deck is through the locker rooms. All other pool doors remain locked for security and safety reasons. 

Pick-Up
Parents are responsible for picking up their swimmers after practice either in the Upper Lobby or Lower Lobby. There will be no PCAC coaching staff supervising your children once they leave the pool deck / locker rooms. Thank you.

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TEAM EQUIPMENT

Colors: Navy Blue, Vegas Gold and White

Team Online Vendor: Toad Hollow Athletics

Every new registered swimmer will receive a PCAC latex swim cap and PCAC t-shirt.
Additional caps are $5 for Latex, $12 for Silicone available in the office. 

For Practice
Towel
Goggles
PCAC cap (if a cap is worn)
Swimsuit (please AVOID 2-piece suits for girls and board shorts for boys).

For Meets
PCAC Shirt 
Goggles
PCAC cap - either latex (thinner) or silicone (thicker). 
Navy Blue Arena Competition suit (There is no requirement to purchase "tech" suits **IF tech suits are worn at a championship meet/finals arena brand must be worn**)
Team warm-ups and bags are optional

Team warm-ups, team bags, team suits and goggles may be ordered through our online vendor - Toad Hollow Athletics (visit their site by clicking on active icon to the left). PCAC has a "team page" where you can purchase our "Team" items. You may also look through their inventory for "practice" suits. Note: PCAC members get an additional "team discount" on Arena apparel, as we are a Arena Swim sponsored team!

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PCAC ANTI-BULLYING POLICY

General Statement of Policy.
Bullying of any kind by athletes, coach, parent members, or volunteers representing PCAC is unacceptable and will not be tolerated.  Bullying is counterproductive to team spirit and the overall philosophy of this program and can be hurtful to the recipient.  PCAC is committed to providing a safe, caring and bullying-free environment for its members.

This policy shall replace and supersede the USA Swimming Model Anti-Bulllying Policy, and shall apply unless any provision is inconsistent with the USA Swimming Code of Conduct.

Bullying Defined.
As used in this policy, the term “bullying” shall mean, regardless of when or where it may occur, the severe or repeated use by one or more USA Swimming members (“Members”) of an oral, written, electronic or other technological expression, image, sound, data or intelligence of any nature (regardless of the method of transmission), or a physical act or gesture, or any combination thereof, directed at any other Member that to a reasonably objective person has the effect of: (i) causing physical or emotional harm to the other Member or damage to the other Member’s property; (ii) placing the other Member in reasonable fear of harm to himself/herself or of damage to his/her property; (iii) creating a hostile environment for the other Member at any USA Swimming activity; (iv) infringing on the rights of the other Member at any USA Swimming activity; or (v) materially and substantially disrupting the training process or the orderly operation of any USA Swimming activity (which for the purposes of this section shall include, without limitation, practices, workouts and other events of a member club or LSC).

Reporting of Bullying.
It is the duty of all athletes, parents, or volunteers to immediately report the bullying to a coach, preferably in person or in writing.  Coaches who receive a report of bullying should promptly investigate and discipline those involved, and should report the matter to the head coach and club president. 

Discipline.
Any person who, in the opinion of the head coach and president, commits an act of bullying may be disciplined up to and including removal from the team.  Discipline may include: a warning, suspension, removal from the team, and any other reasonable disciplinary action the head coach and/or board president believes will result in prevention of further bullying by the perpetrator. 

Consistency with USAS Rules.
PCAC’s anti-bullying policy shall be consistent with any mandatory provisions of USA Swimming’s Anti-Bullying Rules found within the USA Swimming Code of Conduct.   

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