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PreMeet

Pre-Meet

Once your bid is approved...

  • Review the approval letter and the key dates that you are provided.

  • Complete an online save-the-date form. This is automatically submitted to the Vice-Chair of Program Operations.

  • Hire a Meet Referee.

  • ​Define the responsibilities of any key volunteers that will assist in running your meet.

  • ​Order awards (if applicable).

  • Initiate a volunteer sign-up. Plan on having extra volunteers on-hand in the event that unforeseen circumstances arise.

  • Have your Meet Referee hire an Administrative Official, and consider paying them for the pre meet work they will do. (For information on Meet Ref, AOs, see Sanctioning Scoring updated 12/18).​

  • Download the most recent meet packet template from the Michigan Swimming website. (NEW (04/18) On the Published Schedule Sanctioned Meet). If your meet is an Off the Published Schedule than download the meet template. (New (04/18)  Off the Published Schedule). If you are requesting an Approved Meet than download the template for the (New (04/18) Approved Meet)

  • Begin work on your meet packet. Do not copy information from old documents - more often than not this leads to inadvertent errors and a delay in sanctioning your meet.

  • ​Begin work on your Meet Manager file. Do not copy information from old documents - more often than not this leads to inadvertent errors and a delay in sanctioning your meet.

  • Submit your meet packet and Meet Manager file as early as possible. This must be submitted 60 days prior to the start of your meet. Failure to comply will result in an automatic fine, appealable only to the Michigan Swimming Board of Directors. (Click here to initiate this process: Submit Meet Packet/Meet Manager File)

Once the meet is sanctioned...

  • Remember that entries open 28 days prior to the start of your meet.

  • Remember that entries close 14 days prior to the start of your meet

  • Unlocked Meet Manager file submitted to Michigan Swimming Office (Click here to initiate this process: Submit Meet Manager File)

  • Reports are run to verify timeline and that all athletes are registered. You will be notified by the Office of any action that you need to take based on these reports.

  • Statistics are loaded about your pre-meet timeline.

Don't forget to finalize details...

  • ​Make any necessary signs (deck change prohibited, deck access restricted, etc.).

  • Get necessary supplies to concessions and hospitality.

  • Ensure any vendors are arranged and prepared for when they arrive to your meet.

  • Confirm that you have all necessary administrative supplies (printer, paper, labels, staplers, tape, etc.).