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Volunteer Program

 

Parent Participation Program

Parent volunteers are a vital part of the OLY program.  There are many opportunities to get involved.  Working at meets, which are a major source of club income, is a great way to get started!  Chairing or co-chairing a committee, becoming a parent representative for your child’s age group, or helping to organize service projects for the senior swimmers are just a few of the other ways to participate.
 
THE POINTS PROGRAM WILL RUN FROM APRIL 1ST THROUGH MARCH 31ST EACH YEAR.
 
All families are expected to participate in the volunteer program.  It consists of two parts; a session requirement AND an hour requirement.  These requirements represent the MINIMUM expectation for each family and everyone is encouraged to participate at a higher level.  All volunteer efforts will be tracked online.  
 
Families are expected to work at meets, EVEN IF THEY DO NOT HAVE A SWIMMER PARTICIPATING.  Meet sessions are applied towards the total number of hours required. Each session will earn your family credit hours which will vary depending on which job you choose to do. Any remaining hours required may be earned by working additional sessions, making a hospitality donation, or by chairing a committee.  The income earned when we host meets plays a significant role in helping us to meet our budget and keep our monthly fees competitive.
 
Any sessions not worked to meet the minimum requirement will be billed at a rate of $50 per session at the end of the accounting cycle.  All unworked hours will ALSO be billed.  This will be at a rate of $10.00 per hour for every hour not worked.   Also, if you sign up for a volunteer session but do not show up to fulfill that commitment, you will be billed $25 for each session for which you signed up for but failed to fulfill your commitment.These charges will be automatically applied to your April 1st ACH withdrawal.  If you leave the team before April 1st, you must pay these charges before your account is closed.

Family Point Requirement (April 1 - March 31)
 

Group 
Total Hours per year
(minimum required)
Meet Sessions per year
(minimum required)
Senior Team (9 workouts)
44
10 sessions
High School
(Girls and Boys)
36
8 sessions
Senior Team (6 workouts)
40
9 sessions
Junior II
36
8 Sessions
Junior I
24
5 sessions
Technique 
14
4 sessions
Single parent families
50% of required points
50% of required sessions
New families who register on or after 6/01/17 but before 10/1/17.
Senior Team (9 workouts) – 24
HS/Senior Team (6 workouts) -  16
Junior II – 20
Junior I - 18
Tech  - 9
Senior Team (9 workouts) – 6 sessions
HS/Senior Team (6 workouts) – 4 sessions
Junior II – 5 sessions
Junior I – 4 sessions
Tech – 3 sessions
New Families who register after 10/1/17 until the end of short course season.
Senior Team (9 workouts) - 9
HS/Senior Team (6 workouts)- 6
Junior I & II – 3
Tech  – 2
Senior Team (9 workouts) – 3 sessions
HS/Senior Team (6 workouts) – 2 sessions
Junior I &  II– 1 session
Tech – 0 sessions
 
  •  Your group is determined by the placement of the most advanced swimmer in your family.  
     
  • The hours worked at meets are applied toward both the meet session requirement and the total hour required per year.  For example, if you are a family with a Senior Team swimmer and you work your 9 meet sessions you will have fulfilled your session requirement and have earned 36 hours towards your total of 50 hours.  You may earn the additional 14 hours by working additional meet sessions, donating to meet hospitality, or chairing a committee. 
     
  • Swimmers who move into Technique from Swim School in the middle of the short course season have no required meet hours or grocery commitment for the remainder of the short course season.  The following season (starting April 1), they are required to fulfill the full annual commitment.
     
  • Swimmers who move into Technique from Swim School in the middle of the long course season will be required to fulfill the obligations listed under "Families who register on or after 6/01/17 but before 10/01/17" for the remainder of the short course season.
 
The OLY Board of Directors retains the right to review and adjust the hourly reward system as necessary.
OLY will post a database on the website which will allow each family to track the hours they have accumulated.  The hours will be tracked and published online.
 
Miscellaneous:
 
  1. Volunteers must work the entire meet session to receive credit hours.  Please do not ask to leave after your child’s last race.
     
  2.  Anyone choosing to co-chair a committee will split the credit hours equally.
     
  3. Graduating Seniors/College – When your senior graduates after short course you are no longer required to participate in the volunteer program.  However, we would appreciate any volunteering you are able to do at our summer meets.  See the grocery/SCRIP page for college information regarding that program.
 
Board of Directors    
Position
Hours per year
President
34
Vice President
34
Treasurer
34
Meet Director
10 hours per 2-3 day meet plus 4 hours/shifts worked
 
8 hours per 1 day meet plus 4 hours/shifts worked
President-Elect
22
Treasurer-Elect
22
Past-President
22
Fundraising
16
Secretary
16
Member-at-large
16
 
Committee Chairpersons
Position
Hours (April-March)
Registration Coordinator
22
Webmaster
22
Team Travel
22
Senior Group Rep
15
SCRIP / Grocery Program
20
Swim School Coordinator 20
Swim Banquet Coordinator
20
Entry Coordinator 16
Team Apparel
13
Spirit Apparel
20
Family Mentoring (chair)
13
Lane Sponsorship (referral)
13
Lane Sponsorship (professional)
13
Raffle
13
Alumni Program
10
Public Relations
10
Christmas Party
10
Team Pictures
20
Social Chair
6 hours and 2 sessions
Awards Chair
6 hours and 1 session
Meet Sponsorship
Family points fulfilled for year
 
 
Swim Meet Committees
Position
Hours per meet
Meet Manager
4 hours/ shift
Clerk of Course
5 hours plus 4 hours/shift @ meet
Concessions
10 hours plus4 hours/shift @ meet
Home Meet Entry Coordinator
16
Hospitality
10 hours plus 4 hours/shift 2-3 day meet
5 hours plus 4 hours/shift 1 day meet
Awards
10 hours awards at home
5 hours plus 4 hours/shift @ meet