Volunteer Info

Volunteer Information

The team strives to provide a well-directed program for all its members. As part of our goal and in order to foster unity and stability during the crucial years of a child’s development, we encourage all parents to participate by helping with the team. This may be the greatest contribution you can make to your swimmer’s progress.

As you will notice it takes many people to run a successful team. Many hands make light work.

The success of a season and the various meets takes the coordinated efforts of EVERYONE working together. Each meet requires many volunteers to run smoothly. ALL FAMILIES ARE REQUIRED TO PROVIDE at least 12 volunteer hours throughout the season! These positions provide the best seat in the house and get everyone involved in the meets. PLEASE VOLUNTEER!

Swim Meet Volunteer job descriptions:

Admissions/T-shirts/ProgramsCollects money from those entering the meet, t-shirt and program sales.

AnnouncerAnnounces events, heats, results and other meet information.

AwardsPlaces labels on ribbons/medals and sorts awards by team; organizes medals to be distributed by winning athletes coaches during awards ceremony.

Clerk of Course (Scratches/Deck Entries)Assist swimmers in filling out scratch cards and or signing up for and paying for daily deck entries for each session.

Concessions Works with concession staff to sets up and serve snacks, beverages, and lunch sold to spectators and swimmers.

Order of FinishMarks down order of finish for the swimmers in for each heat.

FloaterFills in where needed at the meet. Requires flexibility. Check in with volunteer coordinator.

Head TimerSupervises the timers; prepares timing clipboards and watches; assists timers throughout the meet. 

Heat Winner Hands out heat winners to swimmers after heats.

HospitalityWorks with hospitality coordinator to keep food stocked, set up for coaches and officials meals.  Responsible for checking on meet workers, timers and officials offering light snacks and water hourly. 

RunnerCollect timers sheets after events, meet results and other meet information.  Posts results in upstairs hallway and on pool deck.  Requires a lot of walking including going up and down stairs.

Safety MarshalEnforces warm-up/safety procedures and maintains order in the swimming venue. Ensures only authorized persons enter the pool area.  Position rotates between various locations during the meet session, includes both on-deck and hallway positions.

TimersOn deck using stop watches and backup button to record the time for each swimmer in a specific lane.

Volunteer/Coach/Official Check-inCheck in meet Volunteers/Coaches/Officials.  Reports to the volunteer check in coordinator. 

Meet score keepers – At SMSL Dual meets ONLY. Helps to average times and assist timing system operator. 

Marshals – At SMSL meets ONLY. Helps to gather swimmers and prepare swimmers in an order for their events. Marshals ensure that all swimmers arrive at their appropriate lanes on time. Each age group will have several marshals at both home and away meets.

Head Marshal – At SMSL meets ONLY. Assigns lanes, combines heats, and works with all marshals to ensure steady flow of the meet.