Swim Meet Info


A listing of meets will be posted at the start of the season (Short Course in September and Long Course in April) and will include the date(s), locations(s) and times of the meet sessions.  Sign-ups will be done on line starting in the 2012 - 2013 Season (September 2012). 

All YMCA Meets Are Mandatory:  These include dual meets, Y Cities, and (if your child qualifies) Y States and Y Nationals.  In addition, all Metro USS Championship meets are mandatory if you qualify. To be eligible to swim at Y States, each swimmer MUST qualify and attend at last three Y meets.

For YMCA meets only, the swimmer will swim with the appropriate age group for birth dates before December 1st.  For USS meets, the swimmer will swim with the appropriate age group for the age of the swimmer on the first day of the meet.

Scratching From Meets:  All meets will have a scratch deadline.  You must notify your age-group coach no later than the deadline if you cannot attend.  Every meet requires a paid entry fee that is still required if the swimmer does not attend the meet and did not scratch by the indicated deadline.

If you will not be able to attend a meet you have signed-up for or a pre-entered meet, please take the time to communicate this to Coach Dan or the age group coach as soon as possible.  Not only does the team lose the entry fees, but you are also impacting your fellow swimmers.  Failure to appear at any meet causes problems for your coach and subsequent issues for rearranging relays at the last minute.  This affects other swim team members who may have to forfeit their participation in a relay because you didn't scratch from the meet.  Please be considerate of your coaches and fellow team members.  Any consistent abuse of the scratch deadline may lead to additional fees charged to your swimmers HYB account.    


What to bring to a Meet?

  1. HYB team swimsuit
  2. HYB Cap - please ensure the swimmer has a back-up cap
  3. Goggles - please ensure the swimmer has a back-up pair
  4. Towels - pack at least 2
  5. For some meets (outside or when the swimmers are in a gym) something to sit on for example a sleeping bag, old blanket, or extra large towel.
  6. Sweat suits - each swimmer may want to bring two because they can get wet and soggy
  7. T-shirts - two or three since they can get wet and soggy
  8. Meets can be long, pack games such as cards, DS, iPods, books, or anything else your child likes.
  9. Food - Strongly suggest you pack food for your swimmer in a smaller lunch box or mini-cooler.   They usually have snack bars at the meet, however the lines are long and most of the time they sell junk food.  Suggestions for items to include in the cooler:
    • Water, Gaorade or Fruit Juice
    • Sandwiches
    • Granola bars
    • Fruit
    • Yogurt
    • Cereal
    • Trail Mix
    • Any combo of carbs and protein foods

Once you have attended a few meets this will become very routine!


The pool area is usually very warm, therefore you need to ensure you dress appropriately.  Nothing is worse than being hot at a swim makes the time pass very slowly!  

For more details related to meets please reference the USA Swimming 2012 Rule Book .


 Before the Meet Starts

Arrive at the pool at least 15 minutes before the scheduled warm-up time and check in with the coach on deck.  The warm-up time will be listed in the meet meet information packets available on the web-site under "MEETS & EVENTS". 

Upon arrival, find a place to put your swimmer's swim bags, blankets, or other  The team usually sits in one place together, so look for the coaches or familiar faces.

The coaches will check-in the swimmers, this is done so the people running the meet know who is actually at the meet.  

 Meet Starts 

  1. The coaches will let the swimmer know their heat number and lane number.  For the younger children, this information will be written on their hand. 
  2. Swimmers will line up when called.  It is important for all swimmers to know what events they are swimming and to be back with their team before the event starts.   If a child is leaving the area, they MUST inform the coach they are leaving and where they are going. In addition they need to be back to the team area prior to the event starting.  Failure to follow this procedure makes it difficult for the coaches when then need to "search" for the child right before the event and the child runs the risk of missing the event and being scratched. 
  3. Swimmers swim their race - REMEMBER to concentrate on YOUR race!
  4. After each swim:
    • He/she is to ask the timers (people behind the blocks at each lane) for his/her time
    • He/she is to go immediately to their coach.  The coach will discuss the swim with each swimmer
    • As a parent, after each swim tell him/her how great they did!  The coaching staff will be sure to discuss stroke technique wit them and provide feedback.
  5. The coaches will let the swimmers know if he or she will be in a relay.
  6. When a swimmer has completed all of his/her events you are free to go home.  However please make sure you (parent) check with the coach before leaving to ensure your swimmer is not included in a relay.  It is not fair to the other swimmers who may have stayed to swim on a relay where your swimmer is expected to be a member and he/she is not there.