In order for Patriot to provide competition for our swimmers and also generate money for team expenses, the swim team runs a number of swim meets each year. To staff these swim meets, our families work at the meets a minimum number of sessions. A session runs approximately 4 hours long. Each family is required to work a certain number of sessions, 11 Sessions for families that join the team during the Short Course season and 7 Sessions for families that join during the Long Course Season. Un-Served sessions will be billed at $50 per. Team Tuition is discounted due to the meets we host, so the meets are critical in helping us meet our budget and can only be successful if they are sufficiently staffed.
Meeting Your Meet Manpower Requirements
Guidelines to receiving credit:
1. Only Patriot hosted meets count toward your Service Hour requirement or Metro Championship Meets where we are required to provide workers. Timing at other meets is strictly voluntary and does not count toward your Service Hour Requirement.
2. Jobs can be reserved by clicking the “Job Signup” button of the related meet we host or related championship meets. This can be found in the “Patriot Team Events” Section. You must be logged into your team account in order to sign up.
3. When you arrive, check in with the volunteer check in person to ensure you get credit
4. You must work the ENTIRE session in order to get credit for the session.
5. Anyone can work a session and gain credit for family account. When you sign up online, just put their name in the notes section, so we can associate their service with your account. If a family member or friend decides to work on your behalf, but hadn’t signed up online, be sure to have the “check in” person add your name next to theirs on the check in sheet, so we may properly credit your account.
6. Sometimes you sign up for a work slot, but cannot work it because of changes in your schedule or commitments. When that occurs, please log back into your account, go to the sign up page, and release that sign up so someone else can sign up for that slot.
7. Be sure to sign up for a job in the same session as your swimmer is entered. Not all meets are organized the same way, so sometimes your swimmer will have a morning session and sometimes and afternoon session. If you notice you signed up for the wrong session, log back into your account and release that sign up, then sign up for an available job in the correct session.
8. The Check In sign-up sheet is printed the evening before the first day of the meet. If you sign up late the night before, your sign-up won’t be reflected on the printed sheet and your name will have to be added by the check in person.
Meet Job Descriptions
Admissions/Program Sales – (1/2 Session Credit) Arrive at the pool at the time specified in the sign up or before. Sell admissions to the event $5 and program sales $3. We use a hand stamp to identify those how pay admission.
Awards - (1 Session Credit) Arrive at the pool and check in at the start of the session. As the labels of each event are printed, attach them to the appropriate ribbon or medal and put them in the team’s award bag. Be prepared to stay for a few minutes after the conclusion of the session.
Computer Operator - (1 Session Credit) Arrive 15 Minutes prior to warm up. Performs scratches, additions and changes to athletes scheduled events as indicated on “scratch” sheets submitted by coaches. The Head Computer operator will pull results from the timing console, make corrections, score the meet, and print results and labels for awards. Training is required for this position
Console Operator -(1 Session Credit) Arrive 15 Minutes prior to warm up. Operate the timing console responsible for timing each race. Training is required for this position.
Hospitality – (1/2 Session Credit) Arrive 30 minutes prior to the start of warm up, Set up and monitor coach/officials breakfast items. Setup and Monitor Coach/officials lunch
Marshall - (1 Session Credit) Arrive at the pool and check in 15 minutes prior to the beginning of warm-ups for the session. Monitor pool deck, halls and lockers to ensure safety and safe sport. No parents are allowed on the pool deck (other than volunteer workers.) Must wear identifying clothing. Vests will be provided
Meet Runner - (1 Session Credit) Arrive at the pool and check in 30 minutes prior to the start of the session. The runner is responsible for getting times from the lanes that are requested by the computer operator. They also post all of the results.
Official - (1 Session Credit) Arrive 15 Minutes prior to warm up. Officials ensure the fairness and legality of races creating the optimal environment for swimmers. Check in with check in person and with Head Referee. Training and Certification is required for this position.
Timer – (1 Session Credit) Arrive at the pool and check in 30 minutes prior to the start of the session. Attend the timer meeting that is usually held about 15 minutes prior to the start of the session. Help the swimmers get to the blocks in time for their heat. If a swimmer is not readily present, call their name and make sure they are not just standing idly by. Check the names of each swimmer as they line up for the event and make sure they are swimming in the correct heat and lane. For most meets, there will be one watch and two buttons on each lane. One person will operate the watch and a backup button. The other person will have the clipboard with the lane sheets attached and they will operate the other watch. Start the watch at the start of the race (on the strobe light flash). Check the watch and make sure it is operating. If it fails anytime during the race, get the attention of the head timer to secure one of their watchers. At the conclusion of the race, stop the watches and push both the button – as the swimmer touches the end of the pool. It is very important for the timers to do everything possible to get the swimmers to the block and to get them and accurate time.
Back-up Timer – (1 Session Credit) Arrive at the pool and check in 30 minutes prior to the start of the session. Attend the timer meeting that is usually held about 15 minutes prior to the start of the session. The Back-Up timer is responsible for starting two watches at the beginning of each heat and maintaining them running until the last swimmer has finished the race. Scan all of the lane timers and be ready to hand them one or your running watches in case one of theirs fails.
Volunteer Check IN - (1/2 Session Credit) Arrive 15 Minutes prior to warm up. Confirm the presence of volunteers by placing a check mark next to their name on the sign up report. Confirm the absence of a volunteer by drawing a line through their name on the sign up report. Add names or replacement workers in empty slots or next to absent workers. Finds workers to fill empty slots in that session. Be sure to indicate the name of the team account holder when it is a friend or relative working on their behalf