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Volunteer Duties

Meet Job Descriptions


Admissions/Program Sales – 2 needed. Arrive at the pool at the time specified in the sign up or before.  Sell admissions to the event $5 and program sales $3.  We use a hand stamp to identify those how pay admission.
Awards – 1-2 needed Arrive at the pool and check in at the start of the session.  As the labels of each event are printed, attach them to the appropriate ribbon or medal and put them in the team’s award bag.  Be prepared to stay for a few minutes after the conclusion of the session.


Computer Operator - Arrive 15 Minutes prior to warm up.   Performs scratches, additions and changes to athletes scheduled events as indicated on “scratch” sheets submitted by coaches.  The Head Computer operator will pull results from the timing console, make corrections, score the meet, and print results and labels for awards.    Training is required for this position


Console Operator - Arrive 15 Minutes prior to warm up.   Operate the timing console responsible for timing each race.  Training is required for this position.


Hospitality – 1-2 needed Arrive 30 minutes prior to the start of warm up, Set up and monitor coach/officials breakfast items.   Setup and Monitor Coach/officials lunch


Marshall – 2 needed Arrive at the pool and check in 15 minutes prior to the beginning of warm-ups for the session.   Monitor pool deck, halls and lockers to ensure safety and safe sport.   No parents are allowed on the pool deck (other than volunteer workers.) Must wear identifying clothing.  Vests will be provided


Meet Runner – 1-2 needed Arrive at the pool and check in 30 minutes prior to the start of the session.  The runner is responsible for getting times from the lanes that are requested by the computer operator.  They also post all of the results.


Official - Arrive 15 Minutes prior to warm up.   Officials ensure the fairness and legality of races creating the optimal environment for swimmers.  Check in with check in person and with Head Referee.  Training and Certification is required for this position.


Timer – 14 needed - Arrive at the pool and check in 30 minutes prior to the start of the session.  Attend the timer meeting that is usually held about 15 minutes prior to the start of the session.  Help the swimmers get to the blocks in time for their heat.  If a swimmer is not readily present, call their name and make sure they are not just standing idly by.  Check the names of each swimmer as they line up for the event and make sure they are swimming in the correct heat and lane.  For most meets, there will be two watches and one button on each lane.  One person will operate the watch and a backup button.  The other person will have the clipboard with the lane sheets attached and they will operate the other watch.  Start the watch at the start of the race (on the strobe light flash).  Check the watch and make sure it is operating.  If it fails anytime during the race, get the attention of the head timer to secure one of their watchers.  At the conclusion of the race, stop the watches and push the button – as the swimmer touches the end of the pool.  It is very important for the timers to do everything possible to get the swimmers to the block and to get them and accurate time.


Back-up Timer – 1 needed Arrive at the pool and check in 30 minutes prior to the start of the session.  Attend the timer meeting that is usually held about 15 minutes prior to the start of the session.  The Back-Up timer is responsible for starting two watches at the beginning of each heat and maintaining them running until the last swimmer has finished the race.  Scan all of the lane timers and be ready to hand them one or your running watches in case one of theirs fails.


Volunteer Check IN – 1 assigned per session. Arrive 15 Minutes prior to warm up.   Confirm the presence of volunteers by placing a check mark next to their name on the sign up report.  Confirm the absence of a volunteer by drawing a line through their name on the sign up report.   Add names or replacement workers in empty slots or next to absent workers. Finds workers to fill empty slots in that session.


Setup- should arrive 45minutes prior to the first session of the day. Must help setup concession areas and help with any equipment needed on deck. This may include setting up tables, putting in lane lines, touch pads, etc. 3-4 people needed 


Breakdown – Once the final session is done for the day, must help cleanup the concession areas and put away any necessary equipment on deck. This may involve putting away tables, lane lines, touch pads, etc. 2-3 people needed.

Concessions - Volunteers who sign up for these positions will work the concession stand at the meets. These are not the volunteers of the Concessions Committee who do all of the shopping and organizing. Volunteers at concessions will sell items, organize the items for sale, check the status of the coolers and fill with ice and drinks as necessary. Volunteers will also accept pizza deliveries from our supplier (not responsible for paying them).