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Current HOD Meeting Minutes

Montana House of Delegates (HOD) News



The Montana Swimming Secretary is Susan Huckeby

 


2020 FALL HOD Meeting

Sunday, October 4 ~ VIRTUAL Meeting ~ Time: 9:00 am

Due to the ongoing coronavirus outbreak and required social distancing guidelines, this will be a ZOOM virtual meeting.

Each club is invited to send 1 athlete representative and 1 club representative to represent their team at all HOD meetings.

Each representative, both athlete and club member, are considered voting members of the HOD.

 Meeting Notice:  PDF   

Meeting AGENDA:   

2020 Fall Approved Fall Meeting Minutes:  

2020 Fall Meeting Proposals as Voted Upon:  

2020 Fall Meeting DRAFT PROPOSALS:    DRAFT PDF

2020 Spring HOD Approved Meeting Minutes:  

2020 Proposed Long Course Meet Schedule:  

Chair Reports (will be posted as submitted)

  • General Chair's Report     
  • Administration Vice Chair's Report 
  • Secretary's  Report    
  • Finance Vice Chair's Report   
  • Treasurer's Reports:

                   Budget vs Actual FY

                   Budget vs Actual FY 2020 - FY 2020 P&L   

                   Statement of Activity Year to Date Comparison

                    Statement of Financial Position

                    Statement of Financial position

                    FY 2020 DRAFT Budget   

  • Registration Chair's Reports 
  • LSC Time's Chair Report  
  • Official's Chair Report        
  • Senior Development Chair's Report
  • Program Development/Age Group Chair's Report (Zone Coordinator)   
  • Technical Chair's Report
  • Record's Chair Report   
  • Safe Sport Chair's Report     
  • Operational Risk (Safety) Chair's Report
  • Adapted Swimming Chair's Report
  • Diversity & Inclusion Chair's Report    ​
  • IT Chair's Report (webmaster)      
  • Coach Representative's Report
  • Athlete Representatives' Reports   
  • Scholastic All American Report      
  • USA Swimming Times and Recognition Committee Member Report  
  • USA Swimming Convention Reports  
    • ​  Athlete Rep  
    •  
    •  

2020 Spring HOD Meeting

Date: Sunday, May 17 at 7:00 pm -- Due to the ongoing coronavirus outbreak and required social distancing guidelines, this will be a ZOOM virtual meeting.

Location: Zoom virtual meeting

General Chair Matt Yovich sent out the ZOOM meeting invite to coaches, clubs, and board members. Others wishing to attend the meeting should contact Matt or Susan for the meeting invite. (The zoom meeting information is not posted to prevent zoom bombing.) Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. Each representative, both athlete and club member, are considered voting members of the HOD. 

Here are the details for the upcoming HOD meeting:

  • Date: Sunday May 17, 2020
  • Time:  Meeting will start at 7:00 
  • Location:   ZOOM Virtual Meeting
  • Bring: Your computer or mobile device to attend the meeting as well as the meeting paperwork posted online. And a smile....Think Big Sky, Big Dreams, Big Success!

Montana Swimming Core Values: Integrity, Excellence, Unity.

Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.

Meeting Agenda:       PDF

Montana Swimming Updated By-laws:   Word   PDF  (approved by USA Swimming on January 30, 2020)   

2020 Spring HOD DRAFT Meeting Minutes     PDF

2019 Fall HOD Approved Meeting Minutes:     PDF

Proposal to CANCEL the 2020 MT Swim Long Course State Championships:   PDF

2020-2021 Montana Swimming APPROVED Short Course Meet Schedule:   PDF

Bids for the 2020 MT Swim SC State Championships:  Butte YMCA/BAC      LAKE

Bids for the 2021 MT Swim Junior BC Championships   BOZ   LAKE   Butte YMCA (to be considered if the Butte YMCA is not awarded SC State.

Athlete of the Year Nominations: Athlete of the Year Nominations Power Point Calculation Form  The award is currently based on a formula using Hy-Tek power points and the award calculation is determined prior to the spring HOD meeting.

  • Female -  Catherine Russo, BMA   PDF
  • Male Peter Thompson, BAC   PDF

Sports Person of the Year Nominations: Athletes must be a junior or senior in high school to receive the award.  Award considerations include leadership, community service, scholarship, work experience, swimming, sportsmanship and other considerations. 

  • Female Award Winner: Aja Simshaw, LAKE
  • Female Nominees:  Aja Simshaw, LAKE
  • Male Award Winners: Bennett Apostol, BY
  • Male Nominees: Liam Kerns, BAC; Bennett Apostol, BY; Jorgen Midboe, MYST

Phillips 66 outstanding Volunteer of the Year Award Nominations: This annual award is presented to a Montana Swimming non-coach volunteer, elected by the HOD at the spring meeting. A person may receive the award once.

Chair Reports (will be posted as submitted)

  • General Chair's report                               PDF
  • Administration Vice Chair's report              PDF
  • Finance Vice Chair's report                         PDF 
  • Treasurer's Reports
    • Current Balance Sheet Statement of Financial Position 5-16-2020   PDF   
    • Profit and Loss Budget vs Actual FY 2019   PDF   
    • Statement of Financial Position Report FY18-FY19   PDF
    • Statement of Activity YTD Comparison FY18-FY19   PDF
  • Secretary's report                                    PDF
  • Registration Chair's reports                       PDF
  • Official's Chair's report                             PDF
  • Senior Development Chair's report             PDF
  • Technical Planning Chair's  report       (see the SC meet schedule)
  •  LSC Times Chair report                             PDF      Meet Qualifier Report    PDF
  • Records Chair's report                              PDF
  • Safe Sport Chair's report                           PDF
  • Minor Athlete Abuse Prevention Policy     PDF
  • Safety Chair's  report                                 PDF
  • Diversity & Inclusion Chair's report             PDF
  • Adapted Swimming Chair's report                PDF
  • Age Group Chair (Zones) report                 PDF
  • IT Chair's (webmaster) report                    PDF
  • Coach Representative's report                    PDF
  • Athlete Representative's reports         
  • Scholastic All-American report                    PDF  Time Standards   PDF

 

                                                                                                                                                                                

Previous meeting data may be accessed under other tabs under LSC Info and Docs such as HOD meeting minutes, executive board minutes, and so on.