Current HOD Meeting

Montana House of Delegates (HOD) News

The Montana Swimming Secretary is Susan Huckeby

2018 Spring HOD Meeting

Date: Friday, May 18 at 8:00 pm (depending upon the finish of the swim meet)

Location: Hilton Garden Inn at 2023 Commerce Way, Bozeman, MT 59715

The meeting will begin after the conclusion of the meet that day. Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. Each representative, both athlete and club member, are considered voting members of the HOD. Food will be provided.

Here are the details for the upcoming HOD meeting:

  • Date: Friday May 18, 2017
  • Time:  Meeting will start at 8:00 pm (after the finish of the 1500 free at the May Classic)
  • Location:  Hilton Garden Inn at 2023 Commerce Way, Bozeman, MT 59715
  • Bring: An Athlete with you! And a smile....Think Big Sky, Big Dreams, Big Success!

Montana Swimming Core Values: Integrity, Excellence, Unity.

Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.

Meeting Agenda:    WORD    PDF

2018 Spring DRAFT Meeting Minutes:   Word    PDF

2017 Spring APPROVED Meeting Minutes:    Word    PDF

2017  Fall HOD Corrected Approved Meeting Minutes:     PDF

2018-2019 Montana Swimming Approved Short Course Meet Schedule:  Word    PDF

2018-2019 Preliminary Proposed Short Course Season Meet Calendar   PDF Updated 5-15-18

Athlete of the Year Nominations: Athlete of the Year Nominations Power Point Calculation Form  The award is currently based on a formula using Hy-Tek power points and the award calculation is determined prior to the spring HOD meeting.

  • Female

  • Male

Sports Person of the Year Nominations: Athletes must be a junior or senior in high school to receive the award.  Award considerations include leadership, community service, scholarship, work experience, swimming, sportsmanship and other considerations. 

Phillips 66 outstanding Volunteer of the Year Award Nominations: This annual award is presented to a Montana Swimming non-coach volunteer, elected by the HOD at the spring meeting. A person may receive the award once.

Chair Reports (will be posted as submitted)

  • General Chair's report    Word   PDF

  • Administration Vice Chair's report    Word    PDF

  • Finance Vice Chair's report    Word   PDF

  • Treasurer's Reports

                                P&L vs Previous Year Report   PDF

                                P&L vs Budget Report   PDF

                                Statement of Financial Position Report   PDF

  • Secretary's report    Word    PDF

  • Registration Chair's reports  Word    PDF

  • Official's Chair's report    Word   PDF

  • Senior Development Chair's report    Word    PDF

  • Technical Planning Chair's  report  plus AAA Camp and Mixer Meet reports  Word   PDF

  • LSC Times Chair report    Word    PDF

  • Records Chair's report    Word    PDF

  • Safe Sport Chair's report    Word    PDF

  • Safety Chair's  report    Word    PDF

  • Diversity & Inclusion Chair's report   Word   PDF

  • Adapted Swimming Chair's report    Word    PDF

  • Zones Chair's report    Word    PDF

  • IT Chair's (webmaster) report    Word    PDF

  • Coach Representative's report    Word   PDF

  • Athlete Representative's reports    Mari Aoki PDF

  • Scholastic All-American report    Word    PDF    Time Standards


2017 FALL HOD Meeting

Sunday, October 1 ~ Location: Butte YMCA, Butte, MT ~ Time: 9:00 am

Each club is invited to send 1 athlete representative and 1 club representative to represent their team at all HOD meetings.

Each representative, both athlete and club member, are considered voting members of the HOD.

 Meeting AGENDA:    Tentative Agenda in WORD    PDF

2017 Fall Meeting PROPOSALS:    Word   PDF   Combined listing posted 9-11-17

2017 Draft Fall HOD UNAPPROVED Meeting Minutes (posted 10-21-17):     PDF

2017 Draft Spring HOD UNAPPROVED Meeting Minutes (updated - posted 10-18-17):     Word    PDF  

2016 Fall HOD APPROVED Meeting Minutes: (includes the sign in sheet, proposals, reports submitted as of the meeting, and the LC meet schedule) Posted 10-21-17:    Word    PDF

2017-2018 Preliminary Proposed Short Course Meet Schedule:  

Chair Reports (will be posted as submitted)

  • General Chair's Report     Word
  • Administration Vice Chair's Report and Secretary's  Report  Word
  • Finance Vice Chair's Report    Word
  • Treasurer's Reports:

                   2016 FY Balance Sheet versus the Previous Year     PDF

                   2016 FY Profit and Loss Statement versus the Budget    PDF

                   2016 FY Profit and Loss Statement Previous Year Comparison    PDF

                    FY 2018 Preliminary Proposed Budget    XLSX

                    FY 2018 APPROVED Budget    PDF

  • Registration Chair's Reports
  • LSC Time's Chair Report
  • Official's Chair Report   Word
  • Senior Development Chair's Report
  • Program Development/Age Group Chair's Report (Zone Coordinator)
  • Technical Chair's Report
  • Record's Chair Report    PDF
  • Safe Sport Chair's Report    Word
  • Operational Risk (Safety) Chair's Report
  • Adapted Swimming Chair's Report
  • Diversity & Inclusion Chair's Report    Word
  • IT Chair's Report (webmaster)   Word
  • Coach Representative's Report
  • Athlete Representatives'' Reports   Mari Aoki
  • Scholastic All American Report    Word
  • USA Swimming Times and Recognition Committee Member Report  Word  
  • USA Swimming Convention Reports  
    • ​Claire Becker    Word
    • AJ Popp    Word
    • Kirby Biererle   Word




Previous meeting data may be accessed under other tabs under LSC Info and Docs such as HOD meeting minutes, executive board minutes, and so on.