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Current HOD Meeting Minutes

Montana House of Delegates (HOD) News



The Montana Swimming Secretary is Susan Huckeby


2019 FALL HOD Meeting

Sunday, October 6 ~ Location: Butte YMCA, Butte, MT ~ Time: 9:00 am

Each club is invited to send 1 athlete representative and 1 club representative to represent their team at all HOD meetings.

Each representative, both athlete and club member, are considered voting members of the HOD.

 Meeting Notice   PDF

Meeting AGENDA:   DRAFT PDF

2019 Fall Draft Fall Meeting Minutes:  

Executive Board Meeting Minutes from 9-23-19   Approved PDF  

2019 Fall Meeting Proposals as Voted Upon:  PDF 

2019 Fall Meeting DRAFT PROPOSALS:    DRAFT with recommendations posted 9-25-19

2019 DRAFT Required MT Swim By-Law Update: DRAFT (Word)

2019 Spring HOD Approved Meeting Minutes:  PDF

2019  Proposed Long Course Meet Schedule:  Updated Draft 

Chair Reports (will be posted as submitted)

  • General Chair's Report     PDF
  • Administration Vice Chair's Report 
  • Secretary's  Report    PDF
  • Finance Vice Chair's Report   
  • Treasurer's Reports:

                   Budget vs Actual FY 2018 - FY 2018 P&L  12-31-18   PDF

                   Budget vs Actual FY 2019 - FY 2019 P&L   PDF

                   Statement of  Activity Year to Date Comparison FY 2018 - FY 2019   PDF

                    Statement of Financial Position 9-30-19   PDF    

                      Statement of Financial position 12-31-18   PDF

                    FY 2019 DRAFT Budget   

  • Registration Chair's Reports PDF
  • LSC Time's Chair Report  
  • Official's Chair Report      PDF  
  • Senior Development Chair's Report
  • Program Development/Age Group Chair's Report (Zone Coordinator)   PDF
  • Technical Chair's Report
  • Record's Chair Report   
  • Safe Sport Chair's Report     PDF
  • Operational Risk (Safety) Chair's Report
  • Adapted Swimming Chair's Report
  • Diversity & Inclusion Chair's Report    ​PDF
  • IT Chair's Report (webmaster)      PDF
  • Coach Representative's Report
  • Athlete Representatives' Reports   
  • Scholastic All American Report      PDF
  • USA Swimming Times and Recognition Committee Member Report  PDF 
  • USA Swimming Convention Reports  
    • ​  Athlete Rep Bella Seagrave  PDF
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    •  
    •  

 

2019 Spring HOD Meeting

Date: Friday, May 17 at 8:00 pm (right after the finish of the 1500 free at the swim meet)

Location: Hilton Garden Inn, 2023 Commerce Way, Bozeman, MT 59715

The meeting will begin after the conclusion of the meet that day. Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. Each representative, both athlete and club member, are considered voting members of the HOD. Food will be provided.

Here are the details for the upcoming HOD meeting:

  • Date: Friday May 17, 2019
  • Time:  Meeting will start at 8:00 (right after the finish of the 1500 free at the May Classic). A light dinner will be provided.
  • Location:   Hilton Garden Inn, 2023 Commerce Way, Bozeman, MT 59715
  • Bring: An Athlete with you! And a smile....Think Big Sky, Big Dreams, Big Success!

Montana Swimming Core Values: Integrity, Excellence, Unity.

Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.

Meeting Agenda:    WORD   PDF

2019 Spring HOD APPROVED Meeting Minutes    PDF

April 2019 MT Swim Executive Board Approved Minutes   WORD   PDF 

2018 Fall HOD Approved Meeting Minutes:      PDF

2019-2020 Montana Swimming Approved Short Course Meet Schedule:  PDF

2019-2020 DRAFT Proposed Short Course Season Meet Calendar:  PDF Updated 5-14-19

Athlete of the Year Nominations: Athlete of the Year Nominations Power Point Calculation Form  The award is currently based on a formula using Hy-Tek power points and the award calculation is determined prior to the spring HOD meeting.

  • Female - Katharine Berkoff, Missoula Aquatic Club
  • Male - Ethan Harder, Billings Aquatic Club

Sports Person of the Year Nominations: Athletes must be a junior or senior in high school to receive the award.  Award considerations include leadership, community service, scholarship, work experience, swimming, sportsmanship and other considerations. 

  • Female Award Winner: Claire Becker, Missoula YMCA Swim Team
  • Female Nominees:  Claire Becker, MYST; Caroline McCormick, MYST; Isabella Seagrave, MAC; Hanah Jourdonnais, MYST; AJ Popp, KATS; Aidan Condit, MAC; Frances Redpath, HLST; and Darlene Westie, FAST.
  • Male Award Winners: Jack Leythold, Billings Aquatic Club and Jack Wolgamot, Misosula YMCA Swim Team
  • Male Nominees: Jack Leythold, BAC; Jack Wolgamot, MYST; Jace Reed, KATS, and Tanner Baldry, MAC.

Phillips 66 outstanding Volunteer of the Year Award Nominations: This annual award is presented to a Montana Swimming non-coach volunteer, elected by the HOD at the spring meeting. A person may receive the award once.

  • Award Winner: Rosanne Flann, Billings Aquatic Club

Chair Reports (will be posted as submitted)

  • General Chair's report                        Word    PDF
  • Administration Vice Chair's report       Word    PDF
  • Required LSC By-law Template           PDF
  • Finance Vice Chair's report                 Word    PDF 
  • Treasurer's Reports
    • DRAFT FY18 P&L vs Previous Year Report   PDF
    • DRAFT FY18 P&L Budget vs Actual Report   PDF
    • Statement of Financial Position Report
  • Secretary's report                             Word    PDF
  • Registration Chair's reports               Word    PDF
  • Official's Chair's report                      Word    PDF
  • Senior Development Chair's report     Word    PDF
  • Technical Planning Chair's  report       Word    PDF
  •  LSC Times Chair report                     Word    PDF
  • Records Chair's report                       Word    PDF
  • Safe Sport Chair's report                    Word    PDF
  • Minor Athlete Abuse Prevention Policy  PDF
  • Safety Chair's  report                         Word    PDF
  • Diversity & Inclusion Chair's report      Word    PDF
  • Adapted Swimming Chair's report        Word    PDF
  • Age Group Chair (Zones) report          Word    PDF
  • IT Chair's (webmaster) report             Word    PDF
  • Coach Representative's report             Word   PDF
  • Athlete Representative's reports          Claire Becker    AJ Popp
  • Scholastic All-American report             Word    PDF  

2018 FALL HOD Meeting

Sunday, October 7 ~ Location: Butte YMCA, Butte, MT ~ Time: 9:00 am

Each club is invited to send 1 athlete representative and 1 club representative to represent their team at all HOD meetings.

Each representative, both athlete and club member, are considered voting members of the HOD.

 Meeting Notice   PDF

Meeting AGENDA:    Word    PDF

2018 Fall Approved Fall Meeting Minutes:   PDF

2018 Fall Meeting Proposals as Voted Upon:   PDF

2018 Fall Meeting PROPOSALS:   DRAFT Proposals PDF

2018 Spring HOD Approved Meeting Minutes:  Word   PDF

2019 Finalized Proposed Long Course Meet Schedule:  PDF

Chair Reports (will be posted as submitted)

  • General Chair's Report     PDF
  • Administration Vice Chair's Report 
  • Secretary's  Report  
  • Finance Vice Chair's Report    PDF
  • Treasurer's Reports:

                   2017 FY Balance Sheet versus the Previous Year     PDF

                   2017 FY Profit and Loss Statement versus the Budget    PDF

                   2017 FY Profit and Loss Statement Previous Year Comparison    PDF

                    FY 2019 Preliminary Proposed Budget    

                    FY 2019 APPROVED Budget    

  • Registration Chair's Reports 2017 Y-R Athletes 2018 Y-R Athletes  2017 Seasonal Athletes 2018 Seasonal Athletes
  • LSC Time's Chair Report  2018 Meet Statistics
  • Official's Chair Report          PDF
  • Senior Development Chair's Report
  • Program Development/Age Group Chair's Report (Zone Coordinator)
  • Technical Chair's Report
  • Record's Chair Report    PDF
  • Safe Sport Chair's Report    PDF
  • Operational Risk (Safety) Chair's Report
  • Adapted Swimming Chair's Report
  • Diversity & Inclusion Chair's Report    
  • IT Chair's Report (webmaster)     PDF
  • Coach Representative's Report
  • Athlete Representatives'' Reports   
  • Scholastic All American Report    PDF
  • USA Swimming Times and Recognition Committee Member Report   
  • USA Swimming Convention Reports  
    • ​  
    •  
    •  
    •  

2018 Spring HOD Meeting

Date: Friday, May 18 at 8:00 pm (depending upon the finish of the swim meet)

Location: Hilton Garden Inn at 2023 Commerce Way, Bozeman, MT 59715

The meeting will begin after the conclusion of the meet that day. Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. Each representative, both athlete and club member, are considered voting members of the HOD. Food will be provided.

Here are the details for the upcoming HOD meeting:

  • Date: Friday May 18, 2017
  • Time:  Meeting will start at 8:00 pm (after the finish of the 1500 free at the May Classic)
  • Location:  Hilton Garden Inn at 2023 Commerce Way, Bozeman, MT 59715
  • Bring: An Athlete with you! And a smile....Think Big Sky, Big Dreams, Big Success!

Montana Swimming Core Values: Integrity, Excellence, Unity.

Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.

Meeting Agenda:    WORD    PDF

2018 Spring HOD Approved Meeting Minutes:  Word   PDF

2017 Spring APPROVED Meeting Minutes:    Word    PDF

2017  Fall HOD Corrected Approved Meeting Minutes:     PDF

2018-2019 Montana Swimming Approved Short Course Meet Schedule:  Word    PDF

2018-2019 Preliminary Proposed Short Course Season Meet Calendar   PDF Updated 5-15-18

Athlete of the Year Nominations: Athlete of the Year Nominations Power Point Calculation Form  The award is currently based on a formula using Hy-Tek power points and the award calculation is determined prior to the spring HOD meeting.

  • Female

  • Male

Sports Person of the Year Nominations: Athletes must be a junior or senior in high school to receive the award.  Award considerations include leadership, community service, scholarship, work experience, swimming, sportsmanship and other considerations. 

Phillips 66 outstanding Volunteer of the Year Award Nominations: This annual award is presented to a Montana Swimming non-coach volunteer, elected by the HOD at the spring meeting. A person may receive the award once.

Chair Reports (will be posted as submitted)

  • General Chair's report    Word   PDF

  • Administration Vice Chair's report    Word    PDF

  • Finance Vice Chair's report    Word   PDF

  • Treasurer's Reports

                                P&L vs Previous Year Report   PDF

                                P&L vs Budget Report   PDF

                                Statement of Financial Position Report   PDF

  • Secretary's report    Word    PDF

  • Registration Chair's reports  Word    PDF

  • Official's Chair's report    Word   PDF

  • Senior Development Chair's report    Word    PDF

  • Technical Planning Chair's  report  plus AAA Camp and Mixer Meet reports  Word   PDF

  • LSC Times Chair report    Word    PDF

  • Records Chair's report    Word    PDF

  • Safe Sport Chair's report    Word    PDF

  • Safety Chair's  report    Word    PDF

  • Diversity & Inclusion Chair's report   Word   PDF

  • Adapted Swimming Chair's report    Word    PDF

  • Zones Chair's report    Word    PDF

  • IT Chair's (webmaster) report    Word    PDF

  • Coach Representative's report    Word   PDF

  • Athlete Representative's reports    Mari Aoki PDF

  • Scholastic All-American report    Word    PDF    Time Standards

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Previous meeting data may be accessed under other tabs under LSC Info and Docs such as HOD meeting minutes, executive board minutes, and so on.