Current HOD Meeting Minutes

Montana House of Delegates (HOD) News

The Montana Swimming Secretary is Susan Huckeby

2021 FALL HOD Meeting

Sunday, October 3 ~  Virtual Online Meeting ~ Time: 1:00 pm - 4:00 pm

The online meeting link was sent to all offfciers and clubs on September 13. Others wishing to attend the meeting should contact General Chair Matt Yovich for the meeting link.


Each club is invited to send 1 athlete representative and 1 club representative to represent their team at all HOD meetings.

Each representative, both athlete and club member, are considered voting members of the HOD.

 Meeting Notice:     PDF

Meeting AGENDA:   PDF

2021 Fall Draft Fall Meeting Minutes:  

2021 Fall Meeting Proposals as Voted Upon:  Final Proposals

2021 Elected and Appointed Officers:   PDF

2021 Spring HOD Approved Meeting Minutes:  

2022 Approved Long Course Meet Schedule:   Final

Fiscal Year 2022 MT Swim Approved Budget:   PDF

2022 MT Swimming Short Course State Meet Bids:  (2022 SC State not awarded at Fall HOD Meeting - referred to MT Swim Executive Committee for decision)

2022 MT Swimming Long Course State Meet Bids:    BOZ Awarded to BOZ

Montana Swimming By-Laws Approved 12-31-2020   PDF

Chair Reports (will be posted as submitted)

  • General Chair's Report         PDF
  • Administration Vice Chair's Report 
  • Secretary's  Report       PDF
  • Finance Vice Chair's Report   
  • Treasurer's Reports:          PDF
  • Registration Chair's Reports  PDF
  • LSC Time's Chair Report       PDF
  • Official's Chair Report          PDF 
  • Senior Development Chair's Report - Age Group Zone Update   PDF
  • Program Development/Age Group Chair's Report (Zone Coordinator) 
  • Technical Chair's Report (see the LC meet schedule posted above)
  • Record's Chair Report   
  • Safe Sport Chair's Report       PDF
  • Operational Risk (Safety) Chair's Report
  • Diversity, Disability, Equity & Inclusion Chair's Report   PDF    
  • 2021 WZ Inclusion Summit Report   PDF
  • IT Chair's Report (webmaster)         PDF
  • Coach Representative's Report
  • Athlete Representatives' Reports   
  • Scholastic All American Report    PDF   Complete Athlete List  Excel
  • USA Swimming Virtual Convention Reports  
    • ​    

2021 Spring HOD Meeting

Date: Sunday, May 9.  7:30 pm - 9:30 pm.  Due to the ongoing coronavirus outbreak and required social distancing guidelines, this will be a virtual meeting.

Location: Virtual meeting

General Chair Matt Yovich sent out the virtual meeting invite to coaches, clubs, and board members. Others wishing to attend the meeting should contact Matt for the meeting invite. (The zoom meeting information is not posted to prevent zoom bombing.)

Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. Each representative, both athlete and club member, are considered voting members of the HOD. 

Here are the details for the upcoming HOD meeting:

  • Date: Sunday May 9, 2021
  • Time:  Meeting will start at 7:30 pm 
  • Location:    Virtual Meeting
  • Bring: Your computer or mobile device to attend the meeting as well as the meeting paperwork posted online. And a smile....Think Big Sky, Big Dreams, Big Success!

Montana Swimming Core Values: Integrity, Excellence, Unity.

Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.

Meeting Agenda:       PDF

Meeting Notice:    PDF

2020 Fall HOD Approved Meeting Minutes:     PDF

2021 Spring HOD DRAFT Meeting Minutes:    PDF

2021-2022 Montana Swimming Short Course Meet Schedule:   DRAFT

MT Swim Championship Meet Bid Form:   Word   PDF

Bids for the 2022 MT Swim SC State Championships:  None at this time

Bids for the 2022 MT Swim Junior BC Championships: BOZ Part 1 BOZ part 2

Athlete of the Year Nominations: Athlete of the Year Nominations Power Point Calculation Form  The award is currently based on a formula using Hy-Tek power points and the award calculation is determined prior to the spring HOD meeting.

  • Female -  Lily Milner, KATS
  • Female Nominees:  Myrka Hardy (BAC) - 3859 points; Lily Milner, (KATS) - 4039 points
  • Male -  Peter Thompson, BAC
  • Male Nominees: Peter Thompson, (BAC) - 4268 points; Liams Kerns, (BAC) -4081 points

Sports Person of the Year Nominations: Athletes must be a junior or senior in high school to receive the award.  Award considerations include leadership, community service, scholarship, work experience, swimming, sportsmanship and other considerations. 

  • Female Award Winner: Avery Maxwell, MAC
  • Female Nominees:  Avery Maxwell, MAC
  • Male Award Winners: O'Shay Birdinground, BY
  • Male Nominees: O'Shay Birdinground, BY; Bremer Deaton, MYST

Phillips 66 outstanding Volunteer of the Year Award Nominations: This annual award is presented to a Montana Swimming non-coach volunteer, elected by the HOD at the spring meeting. A person may receive the award once.

  • Award Winner: Brian Robinson, MYST
  • Award Nominees:  Brain Robinson, MYST; Matt Hubbard, BOZ

Chair Reports (will be posted as submitted)

  • General Chair's report       PDF                        
  • Administration Vice Chair's report   PDF           
  • Finance Vice Chair's report                          
  • Treasurer's Reports
    • FY 2020 P&L vs Budget     PDF
    • FY 2020 P&L vs Previous    PDF  
    • FY 2020 Financial Position Comparison    PDF   
  • Secretary's report                                    PDF
  • Registration Chair's reports                       PDF
  • Official's Chair's report                             PDF
  • Senior Development Chair's report             PDF
  • Technical Planning Chair's  report       PDF (SC meet schedule)
  •  LSC Times Chair report  PDF   Meet Qualifier Report PDF  Meet          Statistics Report with Details   PDF
  • Records Chair's report                              PDF
  • Safe Sport Chair's report                           PDF
  • Safety Chair's  report                                 PDF
  • Diversity, Inclusion & Disability Chair's report   PDF 
  • USA-S proposed DEI Legislation          PDF
  • Age Group Chair (Zones) report                 PDF
  • IT Chair's (webmaster) report                    PDF
  • Coach Representative's report                    PDF
  • Athlete Representative's reports         
  • Scholastic All-American report                   PDF  Time Standards   PDF


Previous meeting data may be accessed under other tabs under LSC Info and Docs such as HOD meeting minutes, executive board minutes, and so on.