Meet Hosting

Montana Meet Sanctioning Information

Planning to host a Meet ?
Interested in bidding to host a State Meet?

Check out the "how-to" information here:
Instructions for hosting a regular sanctioned meet :

  1. Step 1: Get your meet sanctioned by MT Swimming
    Please submit both the proposed Meet Contract and one of the completed forms below to Tony Popp, the Montana Swimming General Chair.  Once sanctioned, your contract will be returned with a sanction number.  At that point you are set to publish your Meet Contract.  You should email the completed forms to Tony at

    Please use the following checklist to make sure that all necessary information is included in your meet contract. MEET Contract Checklist - MSWORD - PDF.

    1. Meet Contract  Meet Contract Template Updated July 2017   WORD    PDF

    2. Meet Sanction Form ( Word file / PDF file )

    3. OR
    4. Meet Approval Form (Form F) Word file / PDF file

    5. OR

    6. Observed non-championship Swim Meet Form Word file / PDF file

    7. or

    8. Observed Championship Swim Meet Form Word file / PDF file

    9. A list of current Certified pools for the purpose of National record setting can be found on the USA Swimming website.

    10. How to order radios for use by officials at any Montana Swimming sanctioned swim meet:  PDF


  2. Step 2: Once all your swimmers entries are entered the week of the meet, you need to send a SD3 file to the registration chair Lanni Jacobson so that she can check and make sure that all swimmers are currently registered. 
  3. Have a great meet.
  4. Step 3: Once meet is finished, compile your Meet Financial Report
    1. This Form should be filed within 45 days of the completion of the meet.
      Meet Financial Report (updated 10/9/2015) Word   PDF 
      Send this report to Tony Popp and a copy to Craig Smith. Contact information for Tony and Craig can be found below.

  5. After the meet is finished, send a Meet Manager back-up of the results to Lanni Jacobson to post to SWIMS and TU.

  6. After the meet is finished, send a Meet Manager back-up of the results to Susan Huckeby, webmaster, to post results on the MT Swimming website.

  7. After the meet is finished, send a Team Manager back-up of the results to Pam Harder, records chair, to check for new state records.


USA Swimming Sanction Appeal Process:

USA Swimming is pleased to announce the launch of the Zone Sanction Appeal Process, approved by the 2013 House of Delegates for implementation in January 2015.


For the first time, there is an appeal procedure for a meet host who believes it should be granted the right to host a USA Swimming-sanctioned event. The opportunity now exists to appeal an LSC-denied sanction decision to a Zone Sanction Appeal Panel (ZSAP). While all meet hosts have the right to submit an appeal, every effort should be made to resolve the conflict at the LSC level before the meet host initiates an appeal.


The  handbook below outlines how the process works, the authority of the LSC and the Zone Sanction Appeal Panel, and the procedure for initiating an appeal. The Appeal process goes into effect immediately and is available for all sanction denials since January 1, 2015.

USA Swimming Sanction Process Appeal Handbook

For Officials wishing to to be assigned duties at a State meet:

Officials Request for Assigned Position Form - ( DOC - PDF)



If Your club desires to bid to host a Montana swimming sanctioned championship state swim meet, please follow the directions below to submit a bid.

Your club must submit a MT State Meet Bid Form (updated April 2017)  WORD    PDF   prior to the appropriate HOD Meeting at which the bids for that meet will be discussed and host clubs decided. The spring HOD Meeting determines SC State, Senior Champs, and Junior BC Meet, while the Fall HOD Meeting determines LC State Champs.

The maximum bid amount to Short Course State, Junior BC Championships and Long Course State is $4500 each.

The maximum bid to host the senior Championships is $2500.

The host team must provide all necessary timing equipment, organize volunteer staff, provide hospitality for coaches and officials, and provide all program printing.  The host team will derive the profit from the concession stand, swim shop, sponsorships from the community, and program sales and their ad sales that are in the programs they sell. 

Montana Swimming will pay for awards.The award order must be coordinated by the host team.

MTS receives all meet entry fees and splash fees, if applicable. 

Montana Swimming would prefer to receive all the of the bid information before the  HOD meeting and may post the bids on the website for everyone to review.