Thank You to Current Board Members
Elections for open positions will take place at the Midwestern Swimming House of Delegates meeting scheduled for April 17, 2021. The meeting will most likely be held VIRTUALLY via Zoom.
We wish to thank all Board of Directors members and Committee Chairs for their service during this most difficult year. We appreciate their hard work and time commitment which has held the organization together and forged some new paths forward. We hope that all continue to be involved in our great sport.
Current (outgoing/expiring) Voting Board member (position):
Emma McEntarffer (Age Group Vice Chair)*
Stefanie Martinez (Treasurer)*
Aidan Cho (Safe Sport - Appointed position)*
Sam Bach (At Large)*
Debra Pearson (At Large)*
Marti Walstad (Senior Athlete Rep)
Current (outgoing/expiring) Non-Voting Board, Voting HOD member (position):
Jay Thiltgen (Technical Planning Chair)*
Steve Marchitelli (Officials Chair)*
Lori Howard (Operational Risk Chair)*
Scot Sorensen (Registration Chair - Appointed position)*
*eligible for re-election/appointment to position
Invitation To Lead!
The positions below become available on September 1, 2021. Midwestern Swimming is seeking a broad representation of leaders from throughout the Midwestern LSC to fill these positions. Elections for these positions will take place at the Midwestern Swimming House of Delegates meeting on Saturday, April 17, 2021 (Time TBD and method TDB - most likely VIRTUAL via Zoom)
Nomination Form -
Voting Board Members
Age Group Vice Chair
Safe Sport (Appointed Position)
Delegate At-Large (1 position)
Non-Voting Chairs with HOD Vote
Technical Planning Chair
Operational Risk Chair
Registration Chair (Appointed Position)
The Bylaws of Midwestern Swimming were redone in accordance with the adoption of the new LSC Bylaws by USA Swimming. Those Bylaws were implemented incrementally, and MW is electing the positions listed as it transitions to the new BOD and HOD structure as necessary as terms expire for BOD members.For 2021-2022 there will be a total of 13 Voting Members of the Board of Directors. An additional four (4) positions/chairs will have voice along with HOD voting privileges.
The Board of Directors works collectively within the organization to ensure the success of existing and future programming. Board positions are for a two (2)-year term. Description of the available positions are listed below. Policies relating to election can be found in the current Midwestern Bylaws and Midwestern Policies and Procedures.
We invite you to nominate yourself or other individuals for these Board positions. Please complete the online nomination form which will be shared with the nominating committee.
Nominations need to be received prior to March 25, 2021.
It is important to note that Board of Director members must be members of USA Swimming and Midwestern Swimming in order to serve on the Midwestern Swimming Board of Directors. This link will take you to the MWS registration page where you can find registration information and the non-athlete application for membership. Current cost of membership if $72.00. Elected officers must be registered by September 1, 2021..
2020-2021 MW Swimming Governance/Nominating Committee
Carol Olson, Chair
Grace Thiltgen (Athlete)
Below are several highlights from Midwestern Swimming Red Book regarding nominations/election. Additional information relating to election can be found in the Midwestern Bylaws and Midwestern Policies and Procedures.
Limitations - No more than two (2) members or coaches of any Club Member, Association of Club Members or Organization shall serve on the Board of Directors at any time. This limitation shall be applied separately as to Athlete Members and other Individual Members. Elected Athlete Representatives shall not be affiliated with the same Club Member or Association of Club Members.
Consecutive Terms Limitations - Except for the Treasurer, no Individual Member who has been to the Board of Directors and served four successive years shall be eligible for re-election to the same position until a lapse of two years. A portion of any term served to fill a vacancy in the position shall not be considered in the computation of this successive terms limitation.
Publication of Nominations - Nominations by the Governance/Nominating Committee shall be published by distributing a slate of candidates together with the positions for which they have been nominated to each member of the House of Delegates and to each Group Member not less than twenty (20) calendar days prior to the election. This notice may be combined with the notice of the meeting pursuant to Section 4.13 of the MW Bylaws where convenient. See Section 14.1.3 for the methods which may be used for the distribution.
Midwestern Swimming Board of Director Position Descriptions
The full description of these positions can be found on Midwestern Swimming’s Website under the MW Info tab “Red Book” and in the MW Board of Directors Manual.
Age Group Vice Chair
The duties of the Age Group Vice Chair include oversight of the affairs and property of the Age Group Division of MWS which develops and conducts the age group swimming program of MWS. The Age Group Chair will attend BOD and HOD meetings, chair the Program Development Committee and have direct responsibility for the following: Annual MWS IMX and MWS Scholastic Awards, Disability Swimming, Age Group Swimming, Camp and Clinics, Open Water, Program Development, Technical Planning, Time Standards, All Star and Zone teams. Chair will be a member of the following committees: Executive Committee, Budget/Finance Committee, Sanction Committee, Athlete Representative Slate Selection Committee, and Swimmer Awards Committee. Age Group chair will attend the UA Swimming Convention as a MWS voting representative.
The duties of the Treasurer include serving as the principal receiving and disbursing officer of MWS. The Treasurer will attend BOD and HOD meetings, oversee all moneys, incomes, fees and other receipts (except as otherwise directed by the Finance Vice-Chair or the Board of Directors), pay all bills, salaries, expenses, and other disbursements approved by an authorized officer, chair, BOD, HOD, or required to be paid as established by specific Bylaws articles, perform all duties incident to the corporate treasury function. An accounting firm may be employed for handling the day-to-day accounting and disbursements of MWS. The Treasurer will verify and sign off on all bi-weekly payments. Two signatures (Treasurer and General Chair) will be required for payments over $500.00.
The At-Large Delegate shall serve with inherent powers and duties ad members of the Board of Directors and House of Delegates and will attend BOD and HOD meetings and may have duties delegated to the At-Large member by the MWS Policies and Procedures Manual, the General Chair, the Board of Directors, or the House of Delegates.
The Officials Chair shall serve in a leadership role for all officials within MWS. The Officials Chair will attend BOD meetings in a non-voting capacity and HOD meetings in a voting capacity. With the Officials Committee, the Chair shall take responsibility for recruiting, training, certifying, and supervising officials for MWS. The Chair will assign key officials for MWS championship meets, coordinate the assigning of observers for the High School state, conference, and other observed meets and be a member of the Officials Committee (chair) and serve on other committees as delegated by the General Chair or BOD.
Technical Planning Chair
The Technical Planning Chair is responsible for guiding the long-range planning regarding the swimming programs conducted by MWS. The Chair will attend BOD meetings (non-voting) and HOD meetings (voting). The chair will review and help develop MWS philosophy, advise other committees regarding implementation of that philosophy in the context of MWS’s swimming programs, and serve on the Technical Planning Committee (chair) and on other committees as delegated by the General Chair or BOD.
Operational Risk Chair
The Operational Risk Chair is responsible to promote safety throughout the MWS swimming community. The Chair will attend BOD (non-voting) and HOD (voting) meetings. The Chair will serve as liaison between USA Swimming/MWS and Club Operational Risk Coordinators, provide reports of injuries within MWS to the BOD and HOD as requested, Provide input and review MWS warm-up guidelines, arrange for water safety training as needed, communicate with Club Operational Risk Coordinators, disseminate safety information to all clubs, coaches, and officials, review Report of Occurrence forms, promote safety, prepare and distribute facility checklists, safety checklists and emergency actions plans, and serve on the Operational Risk Committee (chair) and on other committees as delegated by the General Chair or BOD.