MW Redbook

Midwestern Redbook

The Midwestern Redbook is a PDF copy of the MW By-Laws, current Policies and Procedures, and an Appendix of forms for MW usage. It is most often referred to as the Redbook, which referred to the red binder of many years ago. Currently the format is an 8 1/2 x 11 page format, updated and published annually in January, and now distributed only electronically via the MW website. It is recommended that all clubs, HOD/BOD members, officials, and coaches print a copy for reference. The document is divided into three parts - the Midwestern By-Laws, the Midwestern Policies and Procedures, and the MW Forms. The forms can be printed and used for all MW purposes.

Part I of the Redbook is the Midwestern Bylaws updated annually with any changes required by USA Swimming. Bylaws were completely redone in 2019 as per USA Swimming.

Part II of the Redbook is the Midwestern Policies and Procedures (01/01/20)/ The policies within this document are currently the policies of Midwestern Swimming updated annually.

Part III of the Redbook is the Midwestern Forms Updated

Updated policies from BOD and HOD Meetings (2019):

03/12/2019 - Reduced meet fee guidelines for Outreach Athletes - beginning September 1, 2019, Facility Fees will be include in the reimbursable fees. Rate will remain 75% of meet fees.

03/12/2019 - Registration insufficient funds policy - effective immediately - A fee of $25.00 will be assessed to any club/member submitting payment with insufficient bank funds. All members affected by the NSF batch will be UN and transfer form will need to be submitted to attach. The total amount for the batch plus the $25.00 fee must be submitted in the form of a cashier's check in order for any processing of the affected records to occur. A second violation will require that all funds from club or individual be received in the form oa a cashier's check until written authorization is received from the Membership/Registration Coordinator to do otherwise.

MW Meet Fee Changes - Effective January 1, 2020 - increases maximum fees allowable for Individual Events, Relays, Facility Fees, at discretion of meet host

Document Retention Policy - 07/23/19 - to be added to MW P & P to comply with Sarbanes Oxley Act for treatment of corporate records.

Meet Recon Policy and Procedure - 03/10/20 - Effective September 1, 2020 - Athletes showing as unregistered on first meet recon and subsequently registered prior to the meet will pay and additional $30.00 over the current registration fee. Athletes swimming a meet as unregistered (showing on post-meet recon) will pay a fine of $250.00.

Part III of the Redbook is the Midwestern Forms (01/01/19) section which can also be downloaded as a separate document. Print the forms for quick availability.

It also has been determined that documents published elsewhere (MW records, MW Club lists, MW BOD and HOD minutes, MW meet schedules, and MW time standards) will not be included in this document.

USA Swimming Rulebook - 2019 Online

Commonly Used Forms and Documents
   Meet Documents Times Documents
      Request/Bid for Meet   Current USA Times Policy Manual
      Sanction Application   No request needed for use of observed times.
      Request for Meet Approval   No request needed for use of approved times.

      Generic Meet Entry Form

   Athlete Documents

   Outreach Athlete Reimbursement request
       (Use after January 1, 2020)

     Request for Athlete Travel Reimbursement
       (Use after September 1, 2018)

   USA Swimming Documents  

   USA Swimming Online Report of Occurrence

USA Swimming Sanction Appeal Handbook  
  Zone Letter - re Zone BOR and Sanction Appeal