Volunteer Service Credit Policy

 

East Carolina Aquatics Service Policy

All USA Swimming meets are hosted by Volunteers and require a great deal of personnel to run effectively. East Carolina Aquatics is hosting six meets for the 2019-2020 Short Course season, with two additional Home Long Course meets hosted at the beach. Not only do these meets provide opportunities to local swimmers, they are also invaluable to help us meet our yearly operating budget.  Without Home meet revenue, our monthly dues would have to double, possibly even triple to cover team expenses. To help distribute the workload and encourage participation amongst all members, we are implementing a Service Credit Requirement Policy. Each family must earn a total number of credits based on the practice group (Purple Group and above) of their most advanced swimmer (families with multiple swimmers do not need to earn double credits).

 

Families earn one (1) credit for each meet session worked. If two family members serve at the same meet session, they will earn two (2) credits. Service credits may be earned by any member of the family (or friends).  If your swimmer is not swimming in a meet, they are welcome to serve in a spot. If you allow a friend to serve in your stead, it is your responsibility to make sure the volunteer coordinator is aware, so that proper credit can be assigned.

 

Families who accumulate extra credits will be awarded one raffle ticket per credit to be entered to win prizes at the team banquet in April. 

 

Unfulfilled credits will be billed at the end of the season.  Each session is valued at $75.00. Please understand, ECA does not want to bill for unmet requirements. It is preferred that each family fulfil the minimum number of session required.    

 

Below are the eight meets hosted by East Carolina Aquatics for the 2019 -2020 swim season:

 

SCY Season

October 4th – 6th, 2019 – East Carolina Aquatics Rock the Blocks in Smithfield NC 

November 15th-17th, 2019 – East Carolina Aquatics South Eastern Classic 

December 21st, 2019 –East Carolina Aquatics Intrasquad 

January 10th – 11th,  2020 – ECA vs WOW Dual

February 9th, 2020 - East Carolina Aquatics Valentines Qualifier

April 4th – 5th,  2020  - East Carolina Aquatics 50 Free Challenge

 

LCM Season

May 2020, - East Carolina Aquatics Beach Meet

June 2020, - East Carolina Aquatics Beach Meet

 

 

It takes a full team effort for us to host meets, and thus we have a big need for parent workers and officials.  Below is a breakdown of the required volunteer spots for the season.  As you can see, there are 1,758 spots required just to make our home meets happen.   

2019-2020 SCY

Sessions

Spots per Session

Spots per Meet

Rock The Block

5

56

280

Southern Classic

9

56

504

Dec Intrasquad

3

44

132

ECA - WOW Dual

3

44

132

ECA St. Qual.

2

44

88

50 Free Challenge

3

44

132

 

20

232

1268

       

2020 LCM

Sessions

Spots per Session

Spots per Meet

May Beach 

6

70

420

June Beach

1

70

70

 

7

140

490

Total Spots 

 

 

1758

 

 

 You can read our Service policy in the ‘Fees and Policy’ section of the handbook for more information.   Below are examples of typical Service jobs that need to be filled at each meet.

 

Timer
Use a stopwatch to get a back-up time for each swimmer in your lane. This job is easy and is close to the action!  Timers account for over 50% of all Service spots.

Relief Timers
Relieve the timers when they need a break by using a stopwatch to time each event in a lane.

Head Timer
Supervise the timers.

Hospitality
Maintain the Hospitality Room, which provides coaches, officials and Services with food and refreshments throughout the meet.

Heat Sheet & T-Shirt Sales
Work the desk that sells heat sheets & t-shirts to parents and swimmers.

Ribbon Makers
Put stickers with printed meet results on the ribbons that get handed out to the top 8 places in each event

Runner
Take back-up timers cards from the competition pool to the meet director

Service Coordinator
Make name tags and register all Services.

(You will need to be USA Swimming certified to do the three jobs below, if you are interested in becoming an official please email Scott Pake):

Computer Operator
Run the computer that connects to the meet results.

Starter
Operate the starting system.

Stroke & Turn Judge
Officiate the swim meet per USA Swimming rules & regulations.

Meet Referee

Officiate the swim meet per USA Swimming rules & regulations.

 

East Carolina Aquatics Team Service Credit Break Down

 

Groups

Annual Sessions

Financial Liability

 

Required

If no session worked

Purple

4

$300 

Black

5

$375 

Currents

8

$600 

Seniors

9

$675