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Swim Meet Volunteer Jobs

TYDE SWIM MEET VOLUNTEER JOB DESCRIPTIONS

TIMERS

There are usually two Lane Timers per competition lane.  They attend a timers meeting usually held 15-30 minutes before the start of meet where they’ll be taught how to operate a stopwatch (it’s easy!).  

When possible, timers verify the swimmer next in line in their lane is in the correct heat/lane  Ask the swimmer to tell you their name to confirm.  If a timer misses the start or the watch malfunctions, he or she raises a hand to alert the head timer who will deliver another watch.  

Timers stop their watches when any part of the swimmer’s body touches the wall.  Timer’s job is timing only—timers are not responsible for calling false starts, improper touches, turns or finishes, or any other stroke infractions.

All Timer(s) attend the timers meeting usually held 15-30 minutes before the start of meet.  

Head Timers:  Start 2 watches at the beginning of each heat/event.  Deliver a watch to a lane timer with raised hand if malfunction or the start was missed.

RUNNERS

Work with the officials and scoring table staff to collect lane timer sheets, DQ slips, and results as needed.  More specific instructions may be given by the Meet Referee.  Specifically collects timer sheets from Lane Timers between each event (or two) to the computer people. Will also collect DQ sheets from Judges and deliver to the Meet Referee. The timer runner should attend the timers meeting 15 minutes prior to the start of the meet session so everyone knows who to give their sheets to.

CLERK OF COURSE

Responsible for getting swimmers lined up by event, heat and lane. Also is responsible for sending each heat to the blocks immediately upon the departure of previous heat's swimmers. Clerks needs to be at the pool at least 30 minutes before the meet starts to get their name tags, sign-in pick up their clip boards with paperwork and check with the computer person for any last minute changes to the swimmers. The Clerks start lining up the swimmers for the first event at least 10 minutes before the meet session starts.

WAGONEERS

Pulls wagons with bins to collect bagged masks from swimmers at Clerk of Course and meet swimmers after their race so swimmers may collect and don masks after race or cool down. 

HALLWAY/SAFETY MONITOR

Works with the Safety Marshall and Pool Staff to maintain order in the hallways outside pool area within the swimming venue. The Monitor has authority to warn or order to cease and desist, and, with the concurrence of the Safety Marshall, Host Team Admin, and Meet Referee, to remove, or have removed from the swimming venue anyone behaving in an unsafe manner or using profane or abusive language, or whose actions are disrupting the orderly conduct of the meet. 

SAFETY MARSHALL

Works with the Meet Referee and Pool Staff to maintain order in the swimming venue. The marshal has authority to warn or order to cease and desist, and, with the concurrence of the Referee, to remove, or have removed from the swimming venue anyone behaving in an unsafe manner or using profane or abusive language, or whose actions are disrupting the orderly conduct of the meet. 

HOSPITALITY 

Manage the hospitality room for coaches and officials replenishing food, beverages, and utensils as needed, and monitor meals.  Morning session will include set up of food and beverages.  

Prepare and carry drinks and snacks around the deck to officials, coaches and volunteers. 

Ensure that food and beverages are safely packed and secured to meet food handling standards at the end of each day.  If working final meet session, pack up leftovers and materials.

RIBBON/AWARD LABELER

After labels are printed at the scoring table and delivered to awards room, ribbon labelers peel and stick the labels to ribbons.  Sort and place ribbons/awards in designated containers labeled for each participating team.  Assist Scoring Table with posting meet results.

TEAM STORE SALES/VOLUNTEER CHECK IN
Assist with Sales table and serve as the sign-in location for volunteers.  May handle Team Store sales at some meets.  At the end of shift, deliver the cash box to Meet Director or designated representative.