North Shore Swim Club
Turkey Classic Specialty Meet
Salem State University
November 21-23, 2014
Sanctioned by NE Swimming #NE-15-35 TT
Meet Director: Dan Warner (email@example.com, 978-852-3985)
Meet Referee: Ken Gallica
Entry Chairperson: Dan Warner (firstname.lastname@example.org, 978-852-3985)
Admin Official: Dan Warner
Safety Monitor: Tony Padvaiskas
Saturday 13 & Over
Sunday 13 & Over
Sunday 10 & Under
Event List & Start Times (Changed)
Hytek Event File for Teams Only (updated 9/23/14)
Coaches Brief & Important Information
NSSC Parental Work Assignments
Team Warm Up Assignments
MEET FORMAT: The meet will be swum as timed-finals. Each session will be seeded by computer based on positive check-in at the beginning of each session. Coaches will receive a positive check-in sheet before each session, which must be returned no later than 30 minutes before the beginning of the session to the timing table on deck. Heat sheets will be posted around the pool deck. Coaches will be able to pick up heat sheets at the timing table on deck. The 1650 freestyle will be swum fast-to-slow, alternating heats of women and men. The 500 freestyle & 400 IM will be swum fastest to slowest all women heats followed by all men heats. Swimmers must provide their own timer and counter for events 400 and over. No heats will swim two per lane.
SITE: The Salem State College Pool is an 8 lane, 25-yard pool with seven-foot-wide lanes with non-turbulent lane lines. Fully-automatic Colorado Time Systems electronic timing with touchpad’s at the finish end of the pool with an 8 lane electronic display. There are no touchpad’s at the turn end of the pool. The finish end of the pool is 13 feet deep; the turn end of the pool is 4.5 feet deep with spectator seating for 250. The pool is located inside the Salem State University O’Keefe Athletic Complex, 225 Canal Street, Salem MA 01970. Directions may be found later in this document. The competition course has not been certified in accordance with 104.2.2C (4).
COURSE: Short course yards (25 yards)
25-YARD EVENTS: 25-yard events will start block and of the pool and finish at the turn end of the pool.
CUT PROTOCOL: If a session is over-subscribed, the following cuts will be made in this order:
Distance events 1650 free will swim top 24 female/ 24 male and 500 Free will swim top 48 female/ 48 males.
200 freestyle events may be cut by time
9-12 100 yard events may be cut by time
Clubs will be notified of cuts no later than Monday before the meet.
RESERVE THE RIGHT TO MAKE CHANGES: Once a meet is sanctioned, changes can be made to the meet invitation before the meet, only with the approval of the Technical Chair, Laura Matuzsak.
MEET COMMITTEE/JURY: The meet jury will be made up of one official, one coach, and one athlete to be selected by the Meet Referee who will present issues and moderate the jury but not vote. The three members shall be from separate teams. The meet jury will decide all issues of eligibility and anything not addressed in the Meet Announcement. The Meet Referee shall have authority as described in the 2014 or 2015 USA Swimming Rulebook.
WEATHER PROTOCOL: If weather or facility conditions make it impossible to follow the original timeline of events, the Meet Director and Meet Referee have a right to make changes to the meet sessions. The Meet Director will notify the teams of the changes with as much notice as possible. Cancellation of the meet, or session, is a decision of the Meet Director, Meet Referee and the Meet Committee
ELIGIBILITY All swimmers must be 2014 or 2015 registered swimmers with United States Swimming. Swimmers may register with Carol Healey, PO Box 920133, Needham, MA 02492: email@example.com. Age is determined by the age of the swimmer on the first day of the meet. All coaches on deck must be registered with USA Swimming and display their coach membership cards. Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement
REGISTRATIONS: All swimmers must be registered (includes proof of age and payment) with USA Swimming before the first day of the start of the meet. Any swimmer who has entered a meet and does not register by 11:59 PM on the day before the first day of the meet is subject to a $100 fine and will be scratched from the meet. Teams are required to check their entries with the online registration check tool on the New England Swimming web site to verify registration status.
DISABILITY SWIMMERS: Any current athlete members of USA Swimming with a disability, as defined by USA Swimming Rules and Regulations, may enter this meet. If modifications to USA Swimming rules are necessary then the coach or athlete must notify the meet referee and meet director of any disability prior to competition.
EVENTS and SESSIONS: See attached list.
First day of entry acceptance: October 10, 2014, (any entry received before this date will be considered received on October 10, 2014)
Final date of entry acceptance: November 7, 2014
Make checks payable to: “North Shore Swim Club”
Mail competed/signed “entry cover page and waiver” and payment to the entry chairperson:
19 Fenley Road
Gloucester MA 01930
Payment due date for all entries: within 4 days of entry being accepted and any team that fails to send payment, cover page and waiver form, clubs submitting entries will be responsible for the fees to the host club after the 4 days regardless of participation. Printed copy of entry is NOT required.
ENTRY POLICY: 75%/25% (click to read policy)
Teams that are included in the 75% of guaranteed entries must submit their entry and payment to the host team no later than 7 calendar days before the first date of entries, or the host team may remove them from the 75% of guaranteed entries. The team will still be liable for payment of the entry fee, and will be referred to the Board of Review. The host team can release this liability if it is able to fill the meet with entries from other teams.
Teams accepted in the 25% or the lottery must send payment for their entry within 4 calendar days of the notification. Accepted teams that do not send payment within 4 calendar days will forfeit their entry, but will still be liable for payment of the entry fee, unless the host team is able to fill the meet with entries from other teams. No refunds will be given for entries that are accepted or for entries that are rejected due to improper entry. Any swimmer who is entered with incorrect swimmer information, or an incorrect or no ID, or is unregistered, will be scratched from the meet until corrections are made per the New England policy.
All unattached swimmers must be declared as unattached in writing before the meet begins.
ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to the entry chairperson at firstname.lastname@example.org. Entry time updates must be sent as Hy-Tek format CL2 files with updated times. (New entries will be automatically excluded.)
ENTRY LIMITS: Athletes may enter and swim in a maximum of 5 events per day for timed final events. Time Trials events count in the per day event count.
ENTRY TIME UPATES: Entry times may be updated until 7 days prior to the first day of the meet. No new entries will be accepted after the October 3, 2014 entry deadline. Entry time updates should be sent via email to the entry chairperson at email@example.com. Entry time updates must be sent as Hy-Tek format CL2 files with updated times. (New entries will be automatically excluded.)
ENTRY FEES: Electronic entries:
$5.00 for all individual events including distance, and time trials
Non-electronic entries: $5.50 for individual events.
Swimmer Participation Fee is $8.00 per swimmer
NE Swimming Travel Fee of $1.00 per swimmer (to be included in the check and the host team will send to NE Swimming)
ENTRY TIMES: All entries must be specified in short-course yard (25-yard pool) times. (Coach’s times should be used instead of NT’s)
LEGAL SPLITS: legal splits must be requested before the event using a legal split form, and the requesting party must supply additional timers, if necessary, to meet the three times needed for the time to be “legal”
TIME TRIALS: Time trials will be offered at the discretion of the Meet Director and the Meet Referee if time allows. Time trials are $5.00 for individual events, and $20.00 for relays.
MEET MOBILE: Meet mobile results will be functional for this meet. All users should be aware that Meet Mobile publishes unverified raw data which cannot be relied upon until the official results have been published and posted in the facility.
WARMUPS: The pool will open for warm-ups a designated on the event list for each session. The pool will close five minutes before the beginning of each session. Teams will be assigned warm-up lanes after all entries are received.
OFFICIALS: If you know that you will be attending this meet, please email the Meet Referee and let him/her know your level of certification, team, and sessions you will be available. This is for pre-meet planning purposes only. All officials are welcome to work any number of sessions and walk-ons are always welcome. Announce any meetings, place and time. (Officials meetings must be at least one hour prior to the start of a session.)
- Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes. There will be no diving in the warm-up and warm-down areas at any time
- No shaving is permitted at the competition site.
- No glass containers are permitted within the facility.
- Swimmers must be under the supervision of a coach. If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up. The referee will assign the swimmer to a registered coach for warm-ups.
- Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, locker rooms, behind the blocks, or in any marked NO CAMERA ZONE.
- Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited.
RULES: Current USA Swimming rules will govern all competition. Decisions by the meet referee will be final unless a written protest is lodged within 30 minutes of the heat swum. All swimmers, coaches and officials will follow the USA Swimming code of conduct under article 304 of the USA Swimming rules and regulations. Any violation of such policy will be reported to the Meet Referee and the New England Swimming office for further review and/or action.
SAFE SPORT: The conduct of all participants and spectators at a meet is governed by USA Swimming Rules 304/305. Any and all infractions must be reported to an official, the Referee or the Meet Director to be resolved.
PHOTOGRAPHY: PHOTOGRAPHERS ON DECK: As per New England Swimming policy, professional photographers contracted by NSSC or press photographers who have been approved in advance by the Meet Director are allowed on deck. Use of audio or visual recording devices, including a cell phone, is not permitted behind the starting blocks, including in any spectator area behind the starting blocks, nor in any other marked NO CAMERA ZONE. Email the Meet Director with questions and requests
DECK ACCESS: Only 2014 or 2015 USA Swimming registered athletes, coaches, officials, and official meet staff are permitted on the pool deck. All non-athletes on the pool deck must display their current USA Swimming registration card at all times. Individuals without their USA Swimming registration card will be removed from the pool deck, and will be subject to a fine by New England Swimming.
SCORING: The meet will not be scored.
AWARDS: No awards
FOOD: No food concession will be available.
EQUIPMENT VENDOR: A swimming equipment vendor will be selling suits, goggles, and other accessories for the duration of the meet.
MISCELLANEOUS: North Shore Swim Club assumes no responsibility for lost or stolen property. Pets of any kind and smoking are not permitted within the facility.
PARKING: There is ample parking available in the parking lot adjacent to the Salem State University Athletic Complex.
Salem State College O’Keefe Athletic Complex is located at 225 Canal Street, Salem MA 01970. From 128N take Exit 25A toward Salem (114E). Follow 114E through downtown Salem onto Route 1A (Canal Street). Stay on Canal Street 1 1/2 miles, Salem State O’Keefe Center will be on left, utilize the big parking lot adjacent to the complex.