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Athlete Transfer & 120 Rule

Athlete Transfers Between LSCs​

USA Swimming Rules and Regulations:

203.5 When transferring between LSCs or clubs within the same LSC, the swimmer shall submit a completed transfer form in accordance with USA Swimming. LSCs may not establish procedures for transfers which effectively deny a swimmer the right to transfer from one LSC or club to another.


Section 203.3 (120‑Day Rule)

203.3  For a swimmer to represent a USA Swimming club in a competitive event, one hundred twenty (120) consecutive days must have elapsed without the swimmer having represented any other USA Swimming club in USA Swimming competition.  This 120-day rule does not apply to representation in closed competition if it is sanctioned or approved by the LSC.

Section 203.3 of the USA Swimming Rules and Regulations is frequently referred to in the swimming community as the 120-day rule.  Simply stated, the 120-day rule states that for a swimmer to represent a USA Swimming club in a competitive event, 120 consecutive days must have elapsed without the swimmer having represented any other USA Swimming club in competition.

Listed below are frequently asked questions and answers about section 203.3.

Q      Club ABC has folded and swimmers must join another USA Swimming club.  Must the swimmers wait 120 days?

A      The USA Swimming Rules and Regulations specifies that 120 consecutive days must have elapsed before a swimmer can represent any other USA Swimming club in competition.  Even though the club disbanded, the swimmers must still wait 120 days to represent another USA Swimming club in competition.

 

Q      USA Swimming club is changing it's club name from ABC to DEF.  No other changes with exception of club name.  Must swimmers wait 120 days?

A      In this instance, the 120‑day rule does not apply.  The club has a name change only ‑ in essence, it is not a different club.  Club should report name change to LSC Membership Chair who in turn notifies National Headquarters.

 

Q      Club ABC is merging with the DEF swim club and swimmers will swim as the DEF swim club.  What swimmers must wait the 120 days?

A      The swimmers coming from the ABC swim club must wait 120 consecutive days before representing the DEF swim club in competition.

 

Q      ABC swim club and DEF swim club are merging to form the GHI swim club.  Must all swimmers wait 120 days to represent the GHI swim club in competition?

A      A new swim club (GHI) has been formed.  Swimmers from the ABC swim club and the DEF swim club must all wait 120 consecutive days before representing the GHI swim club.

 

Q      YMCA club (also USA Swimming club) holds a YMCA Invitational meet for YMCA athletes and teams only.  Swimmer A represents the club in the meet and subsequently switches to another USA Swimming club.  Does the 120‑day rule apply?

A      If the YMCA Invitational meet was in fact closed competition involving only YMCA teams and YMCA member athletes, it is not USA Swimming competition, and the 120‑day rule would not apply (except as to last date of competition for prior USA Swimming club).

 


THE FINE PRINT

Athlete Transfers Between LSCs​

USA Swimming Rules and Regulations:

203.5 When transferring between LSCs or clubs within the same LSC, the swimmer shall submit a completed transfer form in accordance with USA Swimming. LSCs may not establish procedures for transfers which effectively deny a swimmer the right to transfer from one LSC or club to another.

Current Year Transfer (between LSCs) Procedure:

When an athlete transfers during the current year, transfer the athlete in SWIMS by changing the club code to the new club. Be sure to enter the last attach date. The athlete will be unattached until 120 days have passed. SWIMS will automatically attach the athlete and create a new membership card when 120 days have passed. If the 120 days have already passed when the transfer is entered into SWIMS or the 120-day rule doesn’t apply (such as athletes returning to their home club from their college club), do not enter a last attach date. The athlete will immediately be attached to the new club.

Transfer Between September and December for Previous Year Members (membership is valid through December 31):

When a previous year member applies for transfer between September and December (the membership is valid through December 31 of the current year), follow the same procedure as the Current Year Transfer.

Previous Year Transfer (between LSCs) Procedure:

When a member applies for transfer but has not yet paid dues for the current year to the old LSC but is paying you for the current year, renew the athlete in SWIMS and change the club code to the new club. Be sure to enter the last attach date. The athlete will be unattached until 120 days have passed. SWIMS will automatically attach the athlete and create a new membership card when 120 days have passed. If the 120 days have already passed when renewing the record or the 120-day rule doesn’t apply (such as athletes returning to their home club from their college club), do not enter a last attach date. The athlete will immediately be attached to the new club.


For all transfers between LSCS:
Be sure to enter the last attach date, if applicable. The athlete will be unattached for 120 days after the last attach date. The old LSC will be notified of the transfer through the SWIMS message board.

 

Forms and Record Retention:
1) The USA Swimming transfer form must be used by all LSCs. Remember that 203.5 requires a transfer request be completed. LSC contact and fees can be added to the USA

 

Swimming transfer form.
2) Although there are no set guidelines, National Headquarters suggests that you keep transfer records for three years only because of some outside chance that within that period of time there would be a need for confirmation of membership.