MAKE SURE YOU ARE WEARING YOUR ESP TEAM SUIT AND CAP FOR THE MEET!!!!
MEET ENTRY INFORMATION
There are often questions on which meets to enter, how to enter a meet, and what to expect at a meet. Unlike summer league swimming, most USA swim meets in North Texas are classified by ability and will have required qualification times. Your swimmer’s coach is the best person to determine which meets and individual events your swimmer should enter. All upcoming meets that ESP will enter are located below the photos on the home page.
DETERMINING WHICH MEETS TO ENTER
When you open a specific meet event on our website, there will be information on which swimmers are eligible to enter that meet. Meet levels are based on a swimmer’s progress against USA Swimming's time standards.
Time standards are also available in meet information itself, and are listed in either short course (yards) or long course (meters). Time-standards for B, BB, & A (and above A) have progressively lower times for similar events. In other words, B time standards aren’t as fast as BB, and so on. Level “C” is entry level, so there is no time standard.
Once swimming in a meet, swimmers attempt to make “B” times, then “BB” times, “A” times, TAGS time standards, Sectional cuts (no age limits but typically 14 and over). Ultimately, some may even attain Junior National, National or Olympic Trials cuts.
ALL SWIMMERS- As a general rule, new swimmers start competition at Level 3 meets. Level 3 is B/C and entry level. Then you progress to Level 2 meets, which require BB and better times. For all meet levels, ESP participates in Division 2 North Texas meets this season. Technically, a swimmer with no times is a “C” swimmer until proven otherwise in meet competition. Once swimming in meets they attempt to progress to “B” times, then “BB” and then “A”.
During the Fall, Winter & early Spring, meets are usually organized as Level 2 or Level 3 meets and swum in 25 yard short course pools. During the late Spring and Summer, Level 3 meets continue to swim in 25 yard short course pools, while Level 2 meets occur in 50 meter long course pools.
ENTERING A SWIM MEET
Swimmers must enter meets & events based on their age as of the first day of a meet.
Step 1: Browse the Events (below the photos on the home page) and click on the meet you want to enter (not the Attend/Decline button - actually open the event info).
Step 2: After reviewing the summary of the meet information, open the Meet Info file at the bottom to see the schedule of events and time standards.
Step 3: Click the "Attend/Decline" button. From there you will see the events your child MAY be eligible to swim, and you will also see the best times in the yellow box (if available). Check the box for the events you would like to swim up to the daily limit.
Step 4: Submit your entries.
You will notice that Coach Approval column will indicate Pending after you submit. Please pay careful attention to:
- - Maximum Event Entry Limitations IF PRESENT.
- Add any notes that you want the Coach or Administrator to see
ESP will review your declaration and APPROVE or REJECT your request and once they submit the final choices you will be able to review by signing in and clicking on the Attend This Event button for any events listed on our team website. Look at the Coach Approval column for the events that you have been confirmed to swim.
What if I miss the deadline and have to late enter? Currently there are several meets on the North Texas Swimming calendar that do not allow late entries. All the more reason to make sure your entries are submitted and you don't get closed out of a meet. To discourage late entries, many North Texas meets have late fees triple the standard entry fee rate.
If you need to late enter –
- Bring the swimmer’s USA ID Card
- Bring a list of events and entry times - To prove those entry times, you will be required to bring a copy of the swimmer’s best times from the USA Swimming SWIMS Database. If they haven’t swum the events you are attempting to late enter, they will be entered as a NT (no time) with no need for proof. Note that swimmer times will typically be available in the SWIMS Database around 2 weeks following the completion of a swim meet.
Do I enter my swimmer in relays? The team will take care of entering all relays at all meets, so it is not necessary to enter relays when you enter a meet. All swimmers who enter a particular meet will be eligible for any relays that the coaches choose to enter for that meet. Many factors go into the decision of whether or not to swim relays and who will swim on those relays. These decisions will be made by the coaching staff. We don't swim relays at every meet.
REVIEW MEET ENTRIES
A few days before the meet, the completed entry file will be posted on the event page for your review. If you submitted entries and your swimmer is not on the report, or there is an error in the events entered, please contact Coach Kameron via email. [email protected]
Please understand that corrections cannot be made prior to a meet. Corrections are made during the late entry period prior to the start of a meet. Reviewing your entries prior to a meet will allow both you and your Coach to be aware of the corrections needed. This facilitates a smooth completion of any late entries or corrections on the day of the meet.
Please arrive at the meet at least 10 minutes before the scheduled warm-up time. All swimmers are expected to participate in warm-ups, this is the time that the coaches will put relays together based on the fastest combinations of swimmers who are there if we are doing relays. We do not do relays at every meet. Swimmers are required to check in, usually 30 minutes before the meet begins, for each event that they are entered in. Failure to do so will result in the swimmer being scratched (removed) from the event. Check-in sheets are typically found on the pool deck posted on a wall. After a swim, the swimmer should go directly to their coach who will talk to them about the race.
For more information on North Texas Swimming Sponsored Meets, see Meet Information on the North Texas Swimming Website. www.ntswim.org