Team Volunteer Information
Photo by Sylvain Cordier
Goes Out to Our Team Volunteers
We cannot thank ALL of our volunteers enough, every single family, for their help to insure that we continue to offer quality swimming meets and internal programming. It means the world to us and to the athletes!
And a special thanks to the following individuals and families for taking the extra steps needed to help out!!!!
Current Volunteer Administrators
Celeste Gaver (Fall Fundraising Raffle Chair & Spirit Wear Coordinator) - firstname.lastname@example.org
Will Indest (Meet Referee) - email@example.com
Kristina Price (Chief Meet Administrative Official/Swim Meet Computer Operator) - firstname.lastname@example.org
Ali Quattro (Meet Director) - email@example.com
Lesley Pool (Publicity) - firstname.lastname@example.org
Jason Stevens (Meet Director) - email@example.com
Kristin VanZee (Booster Club Concessions/Hospitality Chair) - firstname.lastname@example.org
Polar Power Committee
Cisa Knoch (Novice) - email@example.com
Julie Miller (CA Level 1) - firstname.lastname@example.org
Sarah McGregor (SC Level 1) - email@example.com
Tina Collins (CA Level 2) - firstname.lastname@example.org
Miki Ushiba (SC Level 2) - email@example.com
Jennifer Brickner-York (CA Level 3 & 4) - firstname.lastname@example.org
Top 5 Swim Meet Volunteer Session Families (19/20 SC Season)
(sessions worked above their required sessions)
The Quattro Family - 29.1 extra sessions
The Stevens Family - 17.1 extra sessions
The Gaver Family - 16.1 extra sessions
The Stelzer Family - 6.9 extra sessions
The Bennett Family - 6.4 sessions
Team Member Volunteer Requirement - Fall/Winter
Please note that we require each family in Levels 2, 3, 4, fall/winter season, only, practice groups to provide workers for 6 sessions of our own GCSTO hosted swimming meets whether they are participating in our meets or not.
Those swimmers signed up for Year Around swimming with us in Levels 2, 3 & 4, and all Level 5 families are required to provide workers for only 5 sessions of our own GCSTO hosted swimming meets whether they are participating in our meets or not.
Level 1 families, whether registered as fall/winter season, only, swimmers or as Year Around swimmers, are required to provide workers for only 4 sessions of our own GCSTO hosted swimming meets whether they are participating in our meets or not.
Note that this is a "per family" requirement and not a "per swimmer" requirement. If you have more than one athlete on the team you simply are required to fulfill the volunteer requirement for the athlete in the upper most level on the team.
Novice families are not required to work meets but are asked to please consider helping out if their athlete is swimming one of our meets anyways just to make sure we're fully staffed.
A meet session lasts about 3-4 hours and having 1 person work 6 of these sessions or 6 people working 1 of these sessions (or any combination in between) fulfills this requirement. We generate over $50,000 a year on these meets which truly helps to keep our team fee expenses down thus the reason everyone in these levels is required to participate. This is true whether your athlete is participating in meets or not with us so please make note of that.
Note: This requirement will not be increased but may actually decrease if we find ourselves in a position where the team is larger than anticipated during the fall/winter season. If so, this will be made known to the team.
Team Member Volunteer Requirement - Summer
Please note that we require each family in Levels 1, 2, 3, 4 & 5 practice groups to provide 2 workers for the Creekside Meet if they are participating in the meet or at least 1 worker if they are not participating in the meet. This requirement is the same for full-time swimmers and for Multiple Daily Pass (MDP) swimmers in any of these levels.
Novice families are not required to work meets but are asked to please consider helping out if their athlete is swimming one of our meets anyway just to make sure we're fully staffed.
A meet session lasts about 3-4 hours and having 1 person work 2 of these sessions or 2 people working 1 of these sessions fulfills this requirement. We generate over $50,000 a year on these meets which truly helps to keep our team fee expenses down thus the reason everyone in these levels is required to participate. This is true whether your athlete is participating in meets or not with us so please make note of that.
Please don’t simply show up to a meet expecting to try and work as it may already be filled up with volunteers. Sign up in advance and note that you may work sessions that your athletes aren’t swimming in to ensure that you are able to get in your full work requirement. Many families already have to do this as their athletes may never be in any one of our meets so this is not an uncommon practice and is just fine to do.
How To Sign Up To Volunteer At Meets
It's all done right here on our EVENTS page and is a REALLY simple process. Simply click the "Job Signup" button and sign up for the volunteer opportunity of your choice. Note that you will receive email and text reminders of your volunteer assignment 7 days out from the event and then, again, 1 day prior to the event.
Missed Volunteer Session Assessment
Note that we do have to have a fine system in place to ensure we’re taken care of in this category. The fine breakdown is as follows: 1 missed session: $30, 2 missed sessions: $35 per session, 3 missed sessions: $40 per session, 4 missed sessions: $45 per session, 5 missed sessions: $50 per session, 6 missed sessions: $60 per session. We then take this fine money and use it to credit the GCSTO families who had to work more than their required sessions to ensure that we had enough volunteers for our meets or actually pay the visiting team families who help in the same way. The standard GCSTO family team credit/visiting team family payment will be at least $20 per session for the extra help provided in such situations.
Anything anyone might owe in the way of a missed meet session fine will be invoiced to their account online and charged off to their credit card.
Anyone who has not yet fulfilled any of their required sessions by our City BBQ Open and who is not already signed up for the Last Ditch Meet to get volunteer sessions in at that time will be invoiced for the full missed session amount immediately after the City BBQ Open. If they end up volunteering at the Last Ditch Meet they will be refunded the according amount for those sessions immediately.
Fulfillment of the work sessions or payment of the missed meet assessment is required for athletes to practice past Feb. 2, 2020.
At Home Volunteer Options
There are several "at-home" volunteer options available for the season such as publicity for swim meet results, shopping swim meet for concessions, swimmer's incentive reward programs and such whereby your time spent helping here is credited towards your (swim meet) volunteer requirement. If you are interested in one of these positions watch for calls for help in our newsletters or contact coach Nye to get your name on a list of volunteers to fill these positions. A meet session lasts about 3-4 hours so we assign "sessions worked" at home based on the same time equivalency.
At each of our swimming meets we run a concession stand for everyone at the meet. As well, we offer hospitality to our workers, coaches and officials to ensure that they are properly fed and hydrated. To ensure that we can offer high quality options in both areas we ask our families to help donate small items of food at each meet. We have developed a listing of such concessions and hospitality donations and created a sign-up on our web site under the events tab.
You can sign up to bring what is easiest for you to bring based on what is available for each meet. Please note that 100% of our net sales from our concession stand goes to our Booster Club which supports our athletes by providing them with our yearly "spirit packages", with our yearly "fire up bowling party" and with our "athlete incentive program". Your efforts in this area helps to ensure that we can provide such high quality things to the athletes on the team!
Special Incentive For GCSTO Officials
We have an EXCELLENT specialized financial incentive program for our parents who volunteer as officials for our team. Please CLICK HERE to read up more about that!
Your help continues to make our meets GREAT places to be and our team an even GREATER place to be!