Heat Sheet Ads Info

This Fundraiser is 75% for Individual Family, 25% Team Custody Account


GMVY Wahoos

Heat Sheet Ads

Advertise your business at the

2014 GMVY Wahoos

Fall Kick-Off Invitational Meet

Lisa French Memorial Invitational Meet

What is a Heat Sheet?    A heat sheet is the program for the swim meet, and it is sold to the spectators.  It lists all the races and swimmers in each event.

How does advertising in a heat sheet benefit my business?   Almost every family that participates in the swim meet will see your ad.  We had over 500 swimmers at our Fall invitational and over 600 swimmers at the Winter invitational last year.  Families from other towns will travel to our area to participate in the meets, and these families may patronize your businesses while they are here.  GMVY Wahoo families will also be encouraged to make a special effort to support heat sheet advertisers.

How much does it cost to participate?

Business Card – measures 2” x 3.5”               = $10 per Invitational

¼ Page Ad – measures 4.25” x 5.5”               = $25 per Invitational

½ Page Ad – measures 8.5” x 5.5”                 = $50 per Invitational

Full Page Ad – measures 8.5” x 11”               = $100 per Invitational

How do I submit my ad and what are the submission deadlines? 

Please submit the ad in “jpeg” format or a word document, or as a “previously published ad” or as a business card.  Send to [email protected], including the information on the order form below.

Submission Deadline Fall Kick-Off Invitational Meet:  Sunday 9/21/14 at 6:00 pm

Submission Deadline Winter Lisa French Memorial Invitational Meet:  Sunday 1/4/15 at 6:00 pm

Order Form:  Yes, I would like to support the Wahoos

Ad for:_________________________________________________(Company or Individual)

Name of Swimmer/Family _____________________________________________________

Check one:  __ Full Page ($100)  __  ½ Page ($50)  __1/4 Page ($25)  __  Bus. Card ($10)

Advertising in:  ____  Fall Kick-off Invitational   ____  Winter Lisa J. French Invitational

Amount Collected:  ____________   Date  _________




Frequently Asked Questions for Selling Heat Sheet Ads


Here are a few questions that you might have, or may be asked, about heat sheet ads.


Am I required to sell heat sheet ads?

Some swim teams require a minimum amount of ad sales per family. Our team does not. In addition, 75% of the ad sales will be credited to your child’s Y Team Fee account, 25% to the Parent Advisory Board Custody Account.


What is a heat sheet?

A heat sheet is the program for the swim meet, and it is sold to the spectators. It lists all the races and swimmers in each event.


When are ads due?

Ads are due Sunday 9/21/14 by 6:00 pm  for the fall meet and Sunday 1/4/15 by 6:00 pm for the winter meet.


What types of ads are allowed?

The business can sell their product, endorse the team, or wish the team good luck. You can also buy an ad yourself for your own swimmer(s) to wish them luck or to tell them how proud you are.


Are there any tips to approaching a business?

Smile, introduce yourself and be enthusiastic about the GMVY when selling your ads. Let your kids tell why they like to swim! And don’t forget to say “THANK YOU!”


What businesses do I approach about buying an ad?

With whom do you do business on a frequent basis? Who would benefit from having swim team families patronize their business during our meets? What businesses and organizations support youth activities? What are the clubs or groups to which you belong? Which health professionals do you use? Who is your employer? These are all examples of people you can ask to buy an ad.


What information do I need from an advertiser?

All businesses are asked to submit their ad in “camera ready” format, or as a “previously published ad” or as a “business card”. All these options work for us. Email ready-made ads to [email protected]